The Moores Market Study

The contract involves James City County seeking proposals from qualified firms to conduct a comprehensive market study for a proposed 47-unit mixed-income housing project called The Moores. The purpose of this study is to support an application for an Affordable Housing Program grant and must adhere to all requirements specified by the Federal Home Loan Bank, ensuring compliance with federal standards. The solicitation, posted on November 7, 2025, with a deadline for submissions on December 8, 2025, is open to entities registered with the Virginia State Corporation Commission and requires detailed proposals that include company experience, service plans, pricing, and supporting documentation. The project scope emphasizes thorough analysis to demonstrate market viability, supporting the project’s eligibility for funding, and must meet federal, state, and local regulatory standards. The procurement process is structured around a Request for Proposal (RFP) that specifies evaluation criteria focusing on quality, past performance, financial resources, and capability to deliver timely and compliant services, with awards based on the most advantageous proposal rather than solely on price. The contract clauses include standard nondiscrimination, confidentiality, and payment terms, with specific requirements for insurance coverage, including naming James City County as an additional insured and providing certificates of insurance. Proposal submissions must follow strict formatting guidelines, include a completed W-9, proof of Virginia business registration, and adhere to instructions for electronic submission via the Open Bids portal. The contract’s scope of work entails delivering a detailed market analysis report, with performance and acceptance criteria centered on compliance with specifications, timely delivery, and quality standards. While specific contract values are not provided, the project size is estimated to range between $50,000 and $150,000, with the final deliverables expected in both PDF and editable formats, ensuring comprehensive documentation to support the project’s funding and development goals.