This Solicitation opportunity from Department Of Veterans Affairs was posted on September 29, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The VA North Texas Health Care System is soliciting proposals for a Fixed-Price, Indefinite Delivery Indefinite Quantity (FP-IDIQ) contract to establish and operate a Community Based Outpatient Clinic (CBOC) in Sherman, Texas. This Service-Disabled Veteran-Owned Small Business Set-Aside project aims to provide primary care services to Veterans primarily residing in Grayson County and surrounding areas. The contract features a guaranteed minimum award of $581,175.00 and a ceiling of $70,000,000.00, with services billed at an all-inclusive Per Member Per Month (PMPM) rate.
The selected contractor must provide a facility compliant with ADA and NFPA Life/Safety standards, including specific requirements for handicapped parking and PACT space module designs. Key operational mandates include maintaining core teamlet staffing ratios of three or more, ensuring 100% monthly inspection of medication storage, and meeting strict appointment availability and patient satisfaction benchmarks. The contractor is also responsible for laboratory specimen processing, onsite X-ray services, and adhering to comprehensive VA clinical policies regarding suicide prevention, medication reconciliation, and cancer screenings.
Award selection is based on the best overall value, with Technical Capability and Past Performance combined being approximately equal in importance to Price. Proposals are evaluated using a Comparative Analysis Method. Contractors must ensure all medical equipment receives ERA cybersecurity clearance and that personnel comply with HHS OIG exclusion screenings and the Service Contract Act wage determinations for Grayson County. Performance is monitored by the Contracting Officer's Representative through a Quality Assurance Surveillance Plan utilizing dashboards and periodic inspections.
General Info
VA North Texas seeks SDVOSB to operate a Sherman Texas CBOC primary care clinic.
HighAI Summary for Amendment 0001 to Solicitation 36C25726R0018 - Post Questions and Answers: This document is Amendment 0001 to Solicitation 36C25726R0018 issued by the Department of Veterans Affairs. Dated 07-02-2026, it serves to post questions and answers related to the solicitation. The amendment clarifies submission instructions for Past Performance Questionnaire Worksheets and details the VA's expectations for addressing the Performance Work Statement sections under Technical Capability. All other terms and conditions of the solicitation remain unchanged and in full force and effect.
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HighAI Summary for Amendment 0002 to Solicitation 36C25726R0018 - Post Questions and Answers: This document is Amendment 0002 to Solicitation 36C25726R0018 issued by the Department of Veterans Affairs. Effective July 20, 2026, it extends the solicitation due date from July 31, 2026, to August 31, 2026, at 5:00 PM EDT. The amendment includes posting of questions and answers related to the solicitation and incorporates VAAR Provision 852.273-71 regarding Alternative Negotiation Techniques. It clarifies various technical and staffing requirements for the clinic design and operations, including on-stage/off-stage layout, VA-staffed positions, telehealth room requirements, site visit protocols, staffing ratios, backup arrangements, and licensing instructions. All other terms and conditions remain unchanged and in full effect.
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HighAI Summary for Amendment 0003 to Solicitation 36C25726R0018 - Post Questions and Answers: This document is Amendment 0003 to Solicitation 36C25726R0018 issued by the Department of Veterans Affairs, effective July 28, 2026. The amendment posts questions and answers related to the solicitation, specifically addressing the projected veteran patient population growth used in the schedule of services. It explains the use of the VA Enrollee Health Care Projection Model (EHCPM) and demographic data to estimate increasing demand in the Sherman service area. The amendment confirms that all other terms and conditions remain unchanged and requires acknowledgment of receipt by offerors.
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HighAI Summary for Amendment 0004 to Solicitation 36C25726R0018 - Post Questions and Answers: This document is Amendment 0004 to Solicitation 36C25726R0018 issued by the Department of Veterans Affairs, effective 08-02-2026. The amendment posts questions and answers related to the solicitation, clarifying topics such as joint venture past performance attribution, onsite X-ray service requirements, and medication administration responsibilities. It confirms that all other terms and conditions remain unchanged and emphasizes the requirement for offerors to acknowledge receipt of this amendment.
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HighAI Summary for Amendment 0005 to RFP 36C25726R0018 - Extend Proposal Due Date: This document is Amendment 0005 to the Department of Veterans Affairs RFP 36C25726R0018, effective August 13, 2026. The amendment extends the proposal due date from August 31, 2026, to September 30, 2026, at 5:00 PM ET. All other terms and conditions of the solicitation remain unchanged and in full effect. The amendment requires acknowledgment by offerors prior to the new due date.
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HighAI Summary for Amendment 0006 - Post Questions and Answers: Amendment 0006 to solicitation 3C2C5726R001B, effective 08-20-2026, issued by the Department of Veterans Affairs. The amendment posts questions and answers and states that all other terms and conditions remain unchanged. The continuation pages address RFP items related to mental health support services, tele physical therapy space use, government-furnished mental health injectables, and facility/pricing questions, including an update that supersedes prior response A100.
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HighAI Summary for Amendment 0007 – Q&A for Solicitation S06+36C25726R0018: Amendment 0007 to solicitation S06+36C25726R0018, effective 09-02-2026, issued by the Department of Veterans Affairs. This amendment publishes government questions and answers, closes the question period, and states that no additional questions will be accepted. It also notes that all other solicitation terms and conditions remain unchanged. The continuation pages include Q&A items addressing facility requirements, equipment responsibilities, site location requirements, and an attached PACT medication list.
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HighAI Summary for Amendment 0008 to Solicitation 36C25726R0018: Amendment 0008 to solicitation 36C25726R0018, issued by the Department of Veterans Affairs (NCO 17) on 09-29-2026. The purpose of this amendment is to update the Period of Performance (PoP) and applicable FAR clauses. It includes updated details for the Schedule of Services regarding the IDIQ contract for CBOC services in Sherman, TX, specifying a guaranteed minimum of $581,175.00 and a ceiling of $70,000,000.00.
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HighAI Summary for Contractor Rules of Behavior - Department of Veterans Affairs: This document outlines the Contractor Rules of Behavior for contractors performing services under the Department of Veterans Affairs (VA) contract. It details the general terms and conditions regarding access to VA information systems, data, and sites, emphasizing no expectation of privacy and consent to monitoring by authorized VA personnel. The rules include compliance with VA security and data privacy directives, reporting security incidents, and specific behavioral standards such as authorized use of systems, password protection, and safeguarding VA sensitive information. The document serves as a user agreement to ensure contractors understand their responsibilities and the legal implications of unauthorized actions under the contract.
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HighAI Summary for D.14 Podiatry Service Agreement: This Specialty Care Referral Agreement Service Agreement between the Podiatry Section and Primary Care outlines the referral process for podiatric care via electronic consults in CPRS. It details services provided, including management of foot deformities, chronic pain, infections, and acute trauma, with specific diagnostic and treatment protocols. The document specifies appropriate and inappropriate consult categories, required information from referring clinicians, communication protocols, timeliness standards, and criteria for patient discharge from podiatry care. The agreement aims to optimize access and care efficiency for veterans requiring podiatric services.
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HighAI Summary for Past Performance Questionnaire Worksheet - RFP 36C25726R0018 Sherman CBOC: This document is a Past Performance Questionnaire Worksheet related to RFP 36C25726R0018 for the Sherman Community Based Outpatient Clinic (CBOC). It requests detailed information about the contractor's past performance, including contract numbers, service locations, performance against the Performance Work Statement (PWS), quality and staffing metrics, clinical outcomes, patient experience survey results, vacancy rates, provider coverage plans, and facility floor plans. The worksheet also asks for contact information of a verifier for the provided information. This document is intended to assess the contractor's ability to meet the contract requirements and performance objectives.
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HighAI Summary for Past Performance Questionnaire Worksheet - RFP 36C25726R0018 Sherman CBOC Amendment 0002: This document is a Past Performance Questionnaire Worksheet associated with RFP 36C25726R0018 for the Sherman Community Based Outpatient Clinic (CBOC), Amendment 0002. It collects detailed information about the contractor's past performance, including contract details, service quality, geographic location, clinical outcomes, patient experience survey results, staffing and vacancy rates, provider coverage plans, and facility floor plans. The worksheet also requests contact information for verification of the provided data. This document is intended to assess the contractor's ability to meet the Performance Work Statement requirements and performance objectives.
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HighAI Summary for Quality Assurance Surveillance Plan for Outpatient Site of Care Service - Sherman CBOC RFP 36C25726R0018: This Quality Assurance Surveillance Plan (QASP) dated June 29, 2026, outlines the systematic method for evaluating contractor performance under the Outpatient Site of Care Service contract (RFP 36C25726R0018) at Sherman CBOC. It defines what will be monitored, how monitoring will be conducted, and who is responsible for surveillance activities, including roles of the Contracting Officer and Contracting Officer's Representative. The plan details performance standards, methods of quality assurance surveillance such as dashboards, periodic inspections, and validated user complaints, and includes specific performance measures with acceptable quality levels. The QASP serves as a living document to ensure contractor compliance and quality control throughout the contract period.
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HighAI Summary for RFP 36C25726R0018 Sherman CBOC Community Based Outpatient Clinic Services: This document is a Request for Proposal (RFP) numbered 36C25726R0018 issued by the Department of Veterans Affairs for Community Based Outpatient Clinic (CBOC) services at Sherman, Texas. The solicitation was issued on June 29, 2026, with an offer due date of July 31, 2026. The contract aims to provide healthcare services to veterans primarily residing in Grayson County and surrounding areas. The document includes a schedule of services, a detailed Performance Work Statement (PWS), contract clauses, and various policies and manuals relevant to the services. The total estimated contract value is $25.5 million. The solicitation incorporates FAR and VAAR clauses and specifies small business set-aside provisions. The document also references quality assurance plans, service agreements, and other supporting materials. The contracting officer is Carlos Jaquez.
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HighAI Summary for Sherman CBOC Radiology Service Agreement Feb 2024: This document is a service agreement dated February 19, 2024, between Radiology and the Sherman Community Based Outpatient Clinics (CBOCs) under contract RFP 36C25726R0018. It outlines the radiological procedure referral process, quality assurance standards for technologists, communication protocols between Radiology Service and CBOCs, and information requirements for referring clinicians and radiologists. The agreement covers services provided at contract CBOCs, including plain film X-rays onsite and referrals for advanced imaging per the Mission Act. It specifies timelines for interpreting routine and STAT requests and mandates annual review and renewal. The goal is to ensure timely results, critical findings notification, and quality patient care for Veterans.
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HighAI Summary for Sherman CBOC RFP 36C25726R0018 Breast Cancer Screening SOP: This document establishes a Standard Operating Procedure (SOP) for breast cancer screening for Women Veterans at the VA North Texas Health Care System (VANTHCS). It aligns with guidelines from the American Cancer Society (ACS) and the Department of Veterans Affairs (VA). The SOP outlines procedures for offering screening, provider responsibilities, use of clinical reminders, communication of results, and quality assurance. Appendix A details the ACS breast cancer screening guidelines for average-risk women, including recommended screening ages and intervals. The document is associated with RFP 36C25726R0018 and dated with ACS guidelines as of 5/9/17.
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HighAI Summary for Solicitation 36C25726R0018 Contractor Conflict of Interest Certification: This document is a Contractor Conflict of Interest Certification Statement related to Solicitation 36C25726R0018 for the VA North Texas Health Care System. It certifies that the contractor and key personnel have no past, present, or planned financial, contractual, or organizational conflicts of interest concerning the services to be provided. Alternatively, it allows for a statement describing any such conflicts and mitigation measures. The document requires the certifying official's name, title, signature, and date.
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HighAI Summary for VA Heart of Texas Health Care Network Mental Health No Show Policy Dec 2015: This December 2015 policy memorandum from the VA Heart of Texas Health Care Network establishes procedures for managing patients who fail to show for scheduled clinic appointments, specifically in Primary Care, Mental Health, Specialty, and Acute Care. It outlines responsibilities for staff to review no-show cases, document follow-up plans in electronic health records, and ensure continuity of care. The policy details steps for clerical staff to record no-shows, provider review of patient charts, and specific protocols for handling no-shows in Primary Care, Specialty Care, and Mental Health, including contact attempts and potential discharge procedures. The document aims to reduce missed clinical opportunities and improve patient access to care.
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HighAI Summary for VA North Texas Health Care System Anticoagulation Policy July 2017: This document is the Anticoagulation Policy for inpatient and outpatient care at the VA North Texas Health Care System, dated July 26, 2017. It establishes standardized policies, responsibilities, and procedures for monitoring patients on various anticoagulants including warfarin, low molecular-weight heparin, unfractionated heparin, direct oral anticoagulants, and direct thrombin inhibitors. The policy aims to individualize patient care and reduce harm associated with anticoagulant use. It includes detailed procedures for inpatient management, dosing guidelines, monitoring protocols, and reversal strategies for anticoagulant therapy. Attachments referenced provide dosing recommendations, management of supratherapeutic INR, peri-operative management, and other clinical guidelines.
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HighAI Summary for VA North Texas Health Care System Cervical Cancer Screening SOP #11C01: This Standard Operating Procedure (SOP) #11C01 from the VA North Texas Health Care System, effective December 18, 2020, establishes guidelines for cervical cancer screening for women Veterans. It aligns with U.S. Preventive Services Task Force and VA recommendations. The SOP details procedures for screening, documentation, follow-up, and care coordination, including provider responsibilities and use of clinical reminders. Appendices provide screening guidelines by age and risk, including cytology and hrHPV testing intervals. The SOP is scheduled for recertification by December 18, 2025, and includes references to relevant VA and national guidelines.
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HighAI Summary for VA North Texas Health Care System Communicating Test Results Policy MCP 11-14: This document is the Medical Center Policy (MCP 11-14) for the VA North Texas Health Care System, effective July 11, 2024, and recertified through July 31, 2029. It establishes procedures for communicating test results to ordering providers and patients promptly to ensure appropriate action. The policy aligns with VHA Directive 1088 dated July 11, 2023, and assigns responsibilities to various medical facility leadership roles. It details communication cascades for critical test results in outpatient, inpatient, and emergency settings, specifying timelines and documentation requirements. The policy mandates communication of test results requiring action within 7 calendar days and those not requiring action within 14 calendar days, emphasizing timely, accurate, and documented communication to support patient care.
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HighAI Summary for VA North Texas Health Care System Medical Staff Bylaws December 2019: This document contains the Medical Staff Bylaws and Rules for the VA North Texas Health Care System, reviewed in October 2019 and revised in December 2019. It outlines the governance structure, membership eligibility, organization, credentialing, clinical privileges, investigation procedures, fair hearing processes, confidentiality, amendments, and adoption of the medical staff. The document also includes detailed rules on patient rights, general care responsibilities, physician orders, supervision of trainees, medical records management, infection prevention, disaster preparedness, impaired professional programs, and peer review. It serves as a comprehensive guide for medical staff self-governance and quality care standards within the VA healthcare system.
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HighAI Summary for VA North Texas Health Care System Medication Reconciliation Policy MCP 11CHIO-01: This document is the Medication Reconciliation Policy (MCP 11CHIO-01) for the VA North Texas Health Care System, effective May 7, 2020, with recertification due by May 31, 2025. It establishes a system-wide approach to medication reconciliation to ensure safe, coordinated, and patient-centered care for Veterans. The policy outlines responsibilities for the Director, Chief of Staff, and Facility Medication Reconciliation Point of Contact, and details the medication reconciliation process including review, resolve, and document steps. It also covers specific scenarios such as radiology procedures and outpatient surgery, reporting adverse drug events, and references relevant VHA directives and national safety goals. The policy rescinds a previous memorandum dated July 10, 2014, and mandates ongoing review and recertification.
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HighAI Summary for Wage Determination 2015-5255 Revision 27 Dated 07-08-2025: This document is Wage Determination No. 2015-5255, Revision Number 27, published on July 8, 2025, under the U.S. Department of Labor's Service Contract Act. It provides updated minimum wage rates and fringe benefits required for various occupations in Grayson County, Texas, applicable to contracts subject to the Service Contract Act. The document references Executive Orders 14026 and 13658 regarding minimum wage requirements effective from January 30, 2022, and includes detailed wage rates for administrative, automotive, food service, health, information technology, and other occupational categories.
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HighAI Summary for Wage Determination 2015-5255 Revision 29 Texas Grayson County: This document is Wage Determination No. 2015-5255, Revision No. 29, dated May 13, 2026, issued under the Service Contract Act by the U.S. Department of Labor. It covers wage rates and fringe benefits for various occupations in Grayson County, Texas. The document lists detailed wage rates for administrative, automotive, food service, health, information technology, instructional, and other occupational categories relevant to service contracts in the specified area.
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LowAI Summary for Connected Care Telehealth Manual November 2018: This document is the Connected Care/Telehealth Manual published in November 2018 by the Veterans Health Administration (VHA). It provides comprehensive guidance on telehealth services, including background, purpose, telehealth types, organizational roles, policies, planning, scheduling, clinical guidelines, documentation, technical infrastructure, staff training, quality management, risk management, and outreach. The manual supports VA's telehealth initiatives to improve healthcare access and quality for Veterans, including the VA Video Connect platform. It includes detailed sections on telehealth staffing, policy directives, and operational procedures, reflecting the state of telehealth as of late 2018.
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LowAI Summary for Contractor Certification - Immigration and Nationality Act Compliance: This document is a contractor certification related to compliance with the Immigration and Nationality Act of 1952, as amended. It requires the contractor to comply with laws enforced by Homeland Security, Immigration and Customs Enforcement, and the U.S. Department of Labor concerning non-immigrant foreign nationals working under contract for the Department of Veterans Affairs. The certification prohibits employing illegal aliens or foreign nationals violating their status and mandates adherence to E-Verify requirements per Executive Order 12989 and Federal Acquisition Regulations. Non-compliance may result in prohibition of the foreign national from working and potential contract termination. The contractor must also obtain similar certifications from subcontractors. The document includes signature, date, typed name, title, and company name fields, and warns of prosecution for false certification under 18 U.S.C. 1001.
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LowAI Summary for MCP 113-03 Ancillary/Point of Care Testing Policy: This document is the MCP 113-03 policy from VA North Texas Health Care System effective April 19, 2021, with recertification due April 30, 2026. It establishes requirements for ancillary/point of care testing compliance with VHA, The Joint Commission, CAP, and CLIA standards. The policy defines responsibilities for facility directors, pathology chiefs, ancillary testing coordinators, service chiefs, and testing staff to ensure qualified personnel perform testing with documented competencies. It covers training, competency assessments, quality control, documentation, and corrective actions. The policy applies to VA-owned or managed facilities and excludes contracted non-VA sites. It aims to ensure safe, compliant, and effective ancillary testing practices within the VA system.
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LowAI Summary for VA North Texas Health Care System Pathology and Laboratory Manual September 2022: This document is the Pathology and Laboratory Medicine Service (P&LMS) Lab Manual for the VA North Texas Health Care System, revised in September 2022. It provides comprehensive information including telephone listings, guidelines for laboratory use, specimen collection and labeling, specimen delivery, sample acceptability criteria, reporting of results, and protocols for computer downtime. The manual also details various laboratory sections such as Ancillary Testing, Autopsy, Blood Bank, Core Lab Chemistry and Hematology, Cytopathology, Flow Cytometry, Immunology, Molecular Diagnostics, Microbiology, Phlebotomy, STAT Lab, Surgical Pathology, and Toxicology. Additionally, it includes contact information for staff pathologists, administrative offices, and other site laboratories. The manual serves as a reference guide for laboratory operations, staff contacts, and procedural guidelines within the pathology and laboratory medicine service.
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LowAI Summary for VA North Texas Health Care System Suicide Prevention SOP 116A-01: This Standard Operating Procedure (SOP 116A-01) from the VA North Texas Health Care System, effective November 24, 2020, outlines procedures for suicide prevention, assessment, and management for Veterans. It establishes protocols for suicide risk screening, use of High Risk Flags, Suicide Behavior and Overdose Reports, and Suicide Prevention Safety Plans. The SOP details monitoring and follow-up care requirements for high-risk Veterans, management of suicidal Veterans in inpatient and outpatient settings, and coordination of care to ensure safety and continuity. The document is signed by the Mental Health Service Line Director and is valid through November 24, 2025.
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LowAI Summary for VA VHA Environment of Care Assessment and Compliance Rounding Process Guide v0.7: This document is the Environment of Care (EOC) Assessment and Compliance Rounding Process Guide issued by the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Environmental Programs Service (EPS), dated August 3, 2014, version 0.7. It outlines the purpose, objectives, scope, and responsibilities related to conducting EOC rounds at VA Medical Centers and Community Based Outpatient Clinics. The guide details roles of various personnel including Network Directors, Medical Center Directors, EOC Rounds Coordinators, and Core Team Members. It also covers the EOC rounding process, use of checklists, assessment tools, reporting, and performance measures to ensure compliance with The Joint Commission standards and improve patient safety through environmental assessments.
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LowAI Summary for VHA Home Telehealth Operations Manual July 2019: This document is the Veterans Health Administration (VHA) Home Telehealth Operations Manual, version July 2019. It provides comprehensive guidance on the purpose, development, and audience of the Home Telehealth program, including its history, planning, business case development, staff education, clinical pathways, technology platforms, disease management protocols, documentation standards, workload capture, quality management, risk management, information outreach, and policy. The manual includes appendices with resources, acronyms, and endorsements. It is intended for use by VHA staff involved in telehealth services and program management.
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Timeline
7 updates
PhaseClosed
Posted
Solicitation
Notice updated
Notice details unchanged. Attachments may have changed.
Deadline changed
Response deadline changed from Jul 31, 2026 to Aug 31, 2026.
Notice updated
Notice details unchanged. Attachments may have changed.
Notice updated
Notice details unchanged. Attachments may have changed.
Deadline changed
Response deadline changed from Aug 31, 2026 to Sep 30, 2026.
Notice updated
Notice details unchanged. Attachments may have changed.
Notice updated
Notice details unchanged. Attachments may have changed.
Response Deadline
Deadline has passed
Submission Closed
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AgencyDepartment Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)
The VA North Texas Health Care system requires community based Outpatient clinic (CBOC). Outpatient Clinic (CBOC) services to be provided in a private hospital, office, or clinic environment to Veterans primarily residing in Grayson County, Texas, and the surrounding counties catchment area.
More opportunities from Department Of Veterans Affairs → 257-NETWORK Contract Office 17 (36C257)
