Third-Party Administrator for City Events

The City of Pontiac is seeking a third-party administrator to manage vendor payments related to city-hosted special events, which often require coordination across multiple departments, vendors, and public spaces. This contract aims to establish a clear and efficient process for event planning, vendor coordination, and payment administration, with the City maintaining oversight through designated staff such as the Event Coordinator. The third-party administrator’s role is to ensure transparency and accountability in vendor selection and payment, helping to safeguard public funds, maintain accurate records, and reduce administrative challenges by separating payment tasks from planning duties. This solicitation, titled "Third-Party Administrator for City Events," was posted on May 4, 2026, with a response deadline of May 12, 2026. The contract is managed by the City of Pontiac’s Administration - Events agency in Michigan, with primary contact being the Event Coordinator and a secondary contact from the procurement team. The efforts supported by this contract are critical in ensuring compliance with City procedures and ethical standards for contractors and vendors, promoting an organized and financially controlled environment for special events held by the City.