Third Party Monitoring Service & Subscription for VISN 5 Elkridge Landing Office

The Department of Veterans Affairs, through the VA Maryland Health Care System’s Contracting Officer, is seeking a qualified small business to provide subscription-based monitoring, protection, and ongoing support for physical security systems at the VISN 5 office located in Linthicum Heights, Maryland. The contract focuses on three core systems—intrusion detection, access control, and video surveillance—requiring comprehensive coverage including 24-hour central-station monitoring, alarm and trouble signal notification to police, fire, and VA contacts, and protection plans for equipment failures. The vendor must supply all labor, materials, equipment, tools, and supervision necessary to maintain these systems, using NDAA-compliant components and maintaining UL2050 certification. Communications must occur via telephone, internet, or cellular with an active data plan, though the contractor has no access to the VA network and does not actively monitor video footage unless explicitly contracted. The contract, structured as a firm fixed price purchase order, has a base period from June 30, 2026, to June 29, 2027, with up to four one-year option periods extending the total duration to five years. Pricing must be submitted as fixed rates per monthly unit for each line item, with evaluated option pricing added to the base cost for award determination, and unbalanced option prices may render an offer unacceptable. This acquisition is a total small business set-aside exclusively for Women-Owned Small Businesses (WOSB) eligible under the WOSB Program, with the NAICS code 561621 for security systems services. Offers must be submitted electronically via email to the designated point of contact by 3:00 PM EDT on June 17, 2026, in two separate volumes: a non-price technical proposal detailing methodologies, personnel, and processes without any pricing information, and a price proposal on the SF 1449 form with fixed pricing per CLIN. Offerors must maintain active SAM registration, provide their UEI, CAGE code, and tax ID, and comply with multiple FAR clauses including whistleblower protections, prohibitions on internal confidentiality agreements, and contractor employee rights. Invoicing is required monthly in arrears through the VA’s e-Invoice system, with payments processed electronically via FSC. The VA will indemnify the contractor against third-party claims related to equipment or services provided, while disclaiming liability for consequential damages and explicitly excluding responsibility for data breaches originating from third-party cloud platforms utilized by the contractor.