Total Recall Envision Records Management Software (3rd Generation)

The contract involves the procurement of the Total Recall Envision Core Records Management Software (3rd Generation), essential for maintaining accurate inventory and logistical tracking of holdings at the State Records Center managed by the Florida Department of State. The software supports effective records management, and the contractor is responsible for maintaining documentation that evidences the completion of related tasks, ensuring accountability and proper implementation. The solicitation, identified as SS-14262, was posted on October 30, 2025, with a response deadline of November 21, 2025. The contract size is estimated to range between $50,000 and $150,000, and the project is to be executed within the state of Florida, with the primary point of contact being David Shufflebotham via email and phone. The procurement process appears to be a solicitation for a single source purchase, similar to previous notices, specifically referencing a prior purchase involving Sirsi Corporation for an integrated library system (SirsDynix). This prior purchase, valued at approximately $142,716.50, was justified due to the proprietary nature of the system and SirsiDynix’s unique capabilities to provide ongoing support, backups, and upgrades. The procurement is critical for supporting the State Library’s online catalog and ensuring continuous, reliable access to library resources. The documentation emphasizes the importance of vendor-specific solutions and support services, with the purchase term spanning from September 1, 2025, to August 31, 2026. Overall, the contract aims to secure a specialized records management software solution that is integral to the state's records and library management infrastructure, with clear points of contact and statutory compliance outlined for the procurement process.