Tractor-Trailer rental

The Department of National Defence, through the Transport Company at SG Technical Services, Valcartier Support Base, 2nd Canadian Division, is seeking a private-sector contractor to rent a specialized tractor-trailer with sleeper compartment and without driver for a firm term of two years, from July 1, 2026, to June 30, 2028, with two optional one-year extensions available upon written notice provided at least 60 days prior to expiration. The contract is governed by Quebec law and must adhere to Canada’s Code of Conduct for Procurement, Conflict of Interest Act, Lobbying Act, and other federal procurement integrity standards. The equipment must meet stringent mandatory technical specifications, including a minimum towing capacity of 50 tonnes and a maximum of 70 tonnes, a 565 horsepower engine, front and rear axle capacities of 20,000 lbs and 46,000 lbs respectively, an 18-speed manual or automatic transmission, full-locking differentials, a sleeper compartment between 52 and 58 inches deep, fifth-wheel height of 7.6 to 8 inches, and mandatory features such as a safety beacon, cabin guard, off-road tires, chain storage, manual trailer brake control, and fender on the first axle only. Prohibited features include side skirts and aerodynamic cab kits. The award will be based on the lowest evaluated price among compliant offers, and failure to meet any technical requirement results in immediate non-compliance and disqualification. The contractor is responsible for delivering the equipment to locations designated by Canada, bearing all associated costs including packaging, rigging, drayage, and replacement of any items damaged in transit, with packaging conforming to industry standards and each shipment accompanied by a packing slip. All costs, including environmental fees, management fees, and round-trip transportation, are included in a firm price structure with a total estimated contract value of $200,000, exclusive of applicable taxes. Invoicing requires detailed documentation of expenditures, unit prices, quantities, financial codes, and tax registrations, with payment processed via direct deposit or check within 30 days of receipt of a properly formatted invoice. The contractor must maintain comprehensive, machine-readable accounting records accessible to Canada for audit during normal business hours and must ensure all non-employees providing services consent to the submission of their résumés. Compliance with anti-forced labor, international sanctions, and reciprocal procurement rules is mandatory, and failure to maintain