Transit Systems and Digital Signage

The University System of New Hampshire is soliciting proposals for the integration of three transit technology systems, including digital signage, under solicitation number USNH-212026940, with a response deadline of June 5, 2026. The contract is structured as a services-based agreement and will be awarded based on a best-value trade-off analysis, considering both technical merit and pricing, rather than a lowest price technically acceptable approach. Proposals must demonstrate extensive experience in transit technology, robust project management capabilities, and alignment with USNH’s current and future operational needs, with failure to meet any evaluation criterion potentially disqualifying the offeror. The work is to be performed at locations designated by USNH, with all deliveries made F.O.B. destination, freight pre-paid, and must include the official purchase order number on all shipping and invoice documentation. The contract term is three years, with two optional one-year extensions subject to mutual agreement and written notice by March 30 of each year, with renewal terms finalized by April 30. The vendor must comply with comprehensive security, insurance, and legal requirements outlined in USNH-specific articles and attachments, including Attachment A (Terms and Conditions), Attachment C (Insurance Requirements), and Attachment D (Data Security and Compliance). Key obligations include implementing encryption for data at rest and in transit, achieving and maintaining PCI DSS Level 1 compliance with annual Attestations of Compliance and Report on Compliance from a Qualified Security Assessor, and enforcing background checks for all personnel accessing USNH data. A designated primary security contact must be available within four hours of any security incident, and any data breach must be reported immediately. Insurance coverage must be verified prior to service commencement, and hazardous materials require proper MSDS documentation per New Hampshire law. Proposals must be submitted electronically via UShopNH as a single PDF and an Excel workbook (Appendix A), with no exceptions accepted. Invoices must be submitted electronically through PaymentWorks to [email hidden] under Net 30 terms. The contract transfers intellectual property rights to USNH upon acceptance of deliverables, and the vendor must ensure all work complies with applicable federal, state, and local laws as well as USNH’s environmental and safety standards. No federal acquisition regulation (FAR) clauses are directly applied; instead, the contract relies on internally developed articles and attachments that define legal, administrative, and operational obligations.