This Subcontract opportunity from Texas was posted on May 22, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Travel and Lodging Coordination for Conference Attendees

Closed

State & Local

Submission Closed06/04/2024, 07:00:00 PM CDT

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Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561510

New

International

University of Alberta - Request for Proposal - Travel Management Services

Solicitation # AB-2026-07399

The University of Alberta is seeking a Travel Management Company to provide comprehensive travel services for its official university business. The required scope of work includes agent-assisted bookings and ticketing, an operationalized online booking tool with a proven Canadian track record, specialized athletics travel management, and group travel services for faculty, staff, and university-sponsored student groups. The university intends to award a contract for an initial three-year term, with the possibility of two subsequent two-year extensions based on performance and mutual agreement. With an estimated annual travel expenditure of approximately 31 million dollars, the university manages a high volume of activity, including nearly 12,000 total trips per year. Significant spending is concentrated in air travel, vehicle rentals, and accommodations, with a specific requirement for dedicated athletics travel support. This solicitation, identified as AB-2026-07399, requires proposals to be submitted by December 2, 2026.

University of Alberta

POSTED

DEADLINE

First Destination Transportation (FDT) LogisticsThis subcontract involves the transportation and delivery of hardware components for prime contractors supporting the Department of Defense, specifically within the DLA Weapons Support Fluid Handling Division. Operating under the First Destination Transportation program, the provider is responsible for executing government-arranged transportation, which includes the mandatory use of U.S.-flag vessels for all ocean transport. Key operational requirements include the provision of necessary bills of lading, completion of MARAD reporting, and the submission of transportation representations upon delivery to the final destination. The performance of these logistics services is centered in New Cumberland, Pennsylvania, under NAICS code 561510.

DLA WEAPONS SUPPORT FLUID HANDLING DIVISION

POSTED

DEADLINE

Scientific Travel and Logistics SupportThe Scientific Travel and Logistics Support subcontract, issued by the National Aeronautics and Space Administration's Space Technology Mission Directorate, focuses on managing comprehensive travel and relocation arrangements for prime contractors. The scope of work includes booking specialized travel and lodging for graduate students attending scientific meetings or participating in the Visiting Technologist Experience at various NASA Centers. A primary requirement of the contract is ensuring all logistics and itineraries strictly comply with U.S. government travel regulations. Operating under NAICS code 561510, the provider is responsible for delivering confirmed travel itineraries and ongoing logistics support to facilitate research projects. The response deadline for this opportunity is December 9, 2026.

Space Technology Mission Directorate

POSTED

DEADLINE

Corporate Travel Services - LTA

Solicitation # UNDP-BRA-01280

The United Nations Development Programme is issuing Request for Proposal UNDP-BRA-01280 to establish a Long Term Agreement for corporate travel services and related management in Brazil. This solicitation seeks a specialized travel management company to provide comprehensive services to the United Nations Travel Procurement Group. Interested bidders must submit their technical and commercial proposals through the Quantum system, adhering to the specific guidelines and forms outlined in the bidding documents. A pre-bid meeting is scheduled for November 19, 2026, at 11:00 a.m. Brasilia time to clarify technical and formal requirements. The selection process involves a detailed evaluation based on the criteria provided in the RFP, requiring the submission of various qualification forms, technical bids, and detailed commercial proposals. All communications and official submissions must be handled via the designated UNDP supplier portal.

POSTED

DEADLINE

Specialized Travel Training for Adults with Learning DisabilitiesThis subcontract for Specialized Travel Training for Adults with Learning Disabilities supports prime contractors on Portsmouth City Council projects by providing one-on-one or group training for neurodivergent adults. The primary objective is to enable these individuals to commute independently to their workplaces through comprehensive capability assessments, route training for specific destinations, and instruction on using public transport within Portsmouth and South Hampshire. The successful provider must possess documented experience working with vulnerable adults and ensure all personnel have Enhanced DBS checks. The ultimate goal of the service is to deliver clients who are fully capable of independent navigation to their place of employment. Interested parties must submit their responses by December 3, 2026.

Portsmouth City Council

POSTED

DEADLINE

International Travel and Logistics CoordinatorThe International Travel and Logistics Coordinator subcontract supports the Department of Defense by managing travel, lodging, and site-access logistics for prime contractors deploying to USAFE region installations for Air Force Services Center projects. The scope of work includes arranging flights and ground transportation in accordance with Federal Travel Regulations, managing installation security access, and providing essential deliverables such as travel itineraries, access authorizations, and expense reports. Qualified providers must possess specialized experience with OCONUS military installation access and proficiency in travel management software. This opportunity is categorized under NAICS code 561510, with the place of performance located in zip code 78236. Responses are due by November 17, 2026.

POSTED

DEADLINE

Retreat Logistics and Participant Travel CoordinationThis subcontract, titled Retreat Logistics and Participant Travel Coordination, supports prime contractors on Department of Veterans Affairs Readjustment Counseling Service projects. The scope of work focuses on managing travel, transportation, and administrative logistics for groups of up to 20 people across District 4. Key responsibilities include booking participant travel, arranging ADA-compliant transportation to and from retreat sites, managing event registrations, and delivering finalized travel itineraries. The opportunity is categorized under NAICS code 561510 and is managed by the Network Contract Office 16. Interested parties should note that the posting date is November 4, 2026, with a response deadline of November 16, 2026.

256-NETWORK Contract Office 16 (36C256)

POSTED

DEADLINE

Destination Management & LogisticsThe Destination Management and Logistics subcontract supports prime contractors on U.S. Department of Treasury G7 Host Year projects. The scope of work involves managing hotel coordination, logistical support, and transportation for high-level delegates. Key responsibilities include the oversight of destination management companies and the utilization of fleet management and transportation software to produce coordinated lodging and transportation manifests. This opportunity is designated as a total Small Business Set Aside under NAICS code 561510 and is associated with the Department of the Interior. Qualified providers must hold standard commercial logistics and hospitality certifications. The response deadline for this requirement is November 25, 2026.

Tcsc Departmental Offices

POSTED

DEADLINE

Professional Travel Agency Services

Solicitation # 2026-0036 - RP

The Workers Safety and Compensation Commission of the Northwest Territories and Nunavut is seeking proposals from qualified providers for Professional Travel Agency Services under solicitation number 2026-0036 - RP. The primary objective of this federal agency contract is to establish a dedicated and cost-effective arrangement for managing travel bookings on an as-needed basis. The scope of work specifically covers claimant travel within the Northwest Territories and Nunavut, as well as medical and duty-related travel for WSCC employees. The solicitation was posted on November 4, 2026, with a response deadline of December 2, 2026, at 8:00 PM. Performance of these services will take place within the Northwest Territories, Canada. Interested proponents must ensure their proposals meet the specific terms and conditions outlined by the commission to provide efficient and timely travel coordination. Inquiries regarding this opportunity are directed to the Senior Procurement Specialist acting as the Contracting Authority.

Workers Safety and Compensation Commission

POSTED

DEADLINE

Global Travel, Accommodation and Venue Management Services

Solicitation # RM6408

The RM6408 framework, managed by the Government Commercial Agency, provides comprehensive booking and management solutions for all UK Public Sector travel needs. The scope encompasses a wide array of services including air, rail, taxis, coaches, car hire, and accommodation, as well as venue sourcing for meetings, conferences, and events. Additionally, the framework supports emergency travel and accommodation solutions for civilian cohorts, including essential ancillary services such as welfare and security provision. The period of performance is estimated from April 15, 2027, to April 14, 2030, with a possible extension to April 13, 2033. Performance is required across the United Kingdom and various overseas territories, including Gibraltar, the Falkland Islands, and the British Virgin Islands. The framework is divided into eight specialized lots to ensure tailored delivery. These include UK and overseas business travel, UK-booked travel, venue find services, civilian programme accommodation, air charter and lease, passenger transport, online travel agent services for self-serve travel, and defense or other specialist travel services. Evaluation for these lots is based on quality criteria such as crisis response, operational resilience, safeguarding, and value for money. While some lots carry an estimated value of 36.25 billion GBP, the framework allows for an unlimited number of suppliers and caps the percentage fee charged to suppliers at 1%. Tenders for this open procedure must be submitted electronically by December 8, 2026.

Government Commercial Agency

POSTED

DEADLINE

Research Conference Travel SupportThe Research Conference Travel Support subcontract provides essential travel-related services for prime contractors working on research projects for the National Institutes of Health and the National Cancer Institute. The scope of work includes the coordination and provision of airfare, lodging, and registration fees to enable Research Specialists to attend professional research meetings and conferences. All services are managed through standard travel booking and reimbursement systems to ensure the delivery of completed travel arrangements. This agreement falls under NAICS code 561510 and is associated with the Department of Health and Human Services. The contract was posted on November 3, 2026, with a response deadline set for February 20, 2029.

National Institutes Of Health

POSTED

DEADLINE

International Mobility ServicesThe International Mobility Services subcontract supports researchers participating in the Arts and Humanities Research Council International Placement Scheme. The provider is responsible for managing comprehensive logistical requirements for overseas placements lasting between two and six months, specifically focusing on visa procurement, travel arrangements, and the securing of overseas housing. To execute these tasks, the contractor will utilize specialized travel management software and visa processing systems to ensure seamless mobility support. This opportunity is issued under UK Research and Innovation for the AHRC, with a response deadline of March 9, 2027. Falling under NAICS code 561510, the contract focuses on delivering fully completed travel and relocation arrangements for researchers traveling on behalf of prime contractors.

Arts and Humanities Research Council (AHRC)

POSTED

7 days ago

DEADLINE

in 4 months

AI Contract Overview

The Texas Department of Transportation is seeking a subcontractor for the Travel and Lodging Coordination for Conference Attendees. This contract focuses on the comprehensive management of travel logistics, specifically the coordination of hotel blocks and shuttle services for conference participants. A critical requirement of the engagement is ensuring that all arrangements remain in strict compliance with established state travel policies. The solicitation was posted on May 22, 2024, with a response deadline of June 5, 2024. Classified under NAICS code 561510, the project involves specialized support to streamline the movement and housing of attendees. Interested parties can find further details through the TxSmartBuy portal.

General Info

Agency

Texas Department of Transportation

NAICS

561510 - Travel Agencies

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of 601440000044394.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

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Conference Registration Fees

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Timeline

PhaseClosed

PostedMay 22

subcontract

Response DeadlineJun 4

Deadline has passed

Submission Closed

06/04/2024, 07:00:00 PM CDT

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Organization & Contact Information

AgencyTexas Department of Transportation

ContactsNo contacts available

OfficeN/A

Organization / AgencyTexas Department of Transportation

Office AddressN/A

ContactsNo contact information available

Full Description

Coordination of hotel blocks, shuttle services, and travel logistics for TxDOT conference attendees, including compliance with state travel policies.

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Travel and Lodging Coordination for Conference Attendees

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