TU Equipment Rental, Multi Award

Solicitation Number: AG-344V-S-13-0001 Notice Type: Combined Synopsis/Solicitation Synopsis: The Trails Unlimited Enterprise Unit in Monrovia, Ca has a requirement for the Equipment Rental with maintenance for the following: Small dump truck, backhoe, vibratory roller, plate compactors, medium-bulldozer (JD-450), mini-excavators (Bobcat 310) & scaffolding (10'x10'modules), 3- CY dump truck (Ford F-450 size), Backhoe loader 4x4 mid-size (JD-310), 36" bucket, 30" roller vibratory plate compactor 24" 12" X 12" Wacker Packer, Pumps, Generators, Rotary hammer drill & various other small construction equipment. Use of this equipment is to help process work orders for trail construction, and trail bridge construction projects throughout the United States. These work orders are requested by the National Forests and the usage will be for a period of 36 months. The end result of this synopsis/solicitation is a multiple award contract for equipment rental. Award will be 3 years, base year plus 2 option years. First of many projects to commence 21 January 2013. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-38 effective 10 December 2009. The complete text of any of the clauses and provisions are available electronically from the following site: http://fsweb.wo.fs.fed.us/aqm/, regulations. This is a Request for Quote (RFQ) and the solicitation number is AG-344V-S-13-0001. This solicitation is issued as a small business set-aside. The associated NAICS code is 115310 and the associated size standard is $7,000,000.00. Contractor shall provide one each of the following when needed, with maintenance: Small dump truck, backhoe, vibratory roller, plate compactors, medium-bulldozer (JD-450), mini-excavators (Bobcat 310) & scaffolding (10'x10'modules), 3- CY dump truck (Ford F-450 size), Backhoe loader 4x4 mid-size (JD-310), 36" bucket, 30" roller vibratory plate compactor 24" 12" X 12" Wacker Packer, Pumps, Generators, Rotary hammer drill & various other small construction equipment. The period of performance is 21 January 2013 through 30 September 2015. Place of Performance: National Forests Nationwide, USA. Used Equipment is permitted to be offered. However, all items must be covered by the manufacturer's warranty and items must be in good condition. Contracting Officer may require seller to provide documentation to verify standing conditions of the used equipment being offered. Failure to provide details when requested may result in removal from the competition and/or sellers' offer may not be evaluated for award. Quote MUST be good for 30 calendar days after close of request. 1) Cost of small dump truck, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 2) Cost of backhoe, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 3) Cost of vibratory roller, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 4) Cost of plate compactors, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 5) Cost of medium-bulldozer (JD-450), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 6) Cost of mini-excavators (Bobcat 310), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 7) Cost of scaffolding (10' x10' modules), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 8) Cost of 3CY dump truck (Ford F-450 size), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 9) Cost of Backhoe loader 4x4 mid-size (JD-310) 36" bucket, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 10) Cost of 3 Cubic Yard Dump Truck (Ford F-450 Size), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 11) Cost of Backhoe Loader 4x4 Mid-Size (John Deer-310) with 36" Bucket, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 12) Cost of 30" roller/compactor with vibratory plate, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 13) Cost of 24" Compactor, Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 14) Cost of 12" x 12" Wacker Packer (hand held compactor), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 15) Cost of Pumps (provide a range), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 16) Cost of Generators (provide a range), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 17) Cost of Rotary Hammer Drill (if more than one kind, provide a range), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ 18) Cost of various other small construction equipment (provide a range of small equipment and pricing), Rental per month - $_________ x 36 months = $_________ total rental price. Cost of Delivery - $_______________ Cost of Pick-Up - $_______________ *Delivery and pickup for all equipment will be Monrovia, California, unless further instructed. The geographic location where the equipment will be utilized is as follows: Western Region: Utah, California, Idaho, Alaska, and Arizona Eastern Region: Georgia, Louisiana, Illinois, Nebraska, Kentucky, Arkansas, Texas, Iowa, Alabama, and Florida FAR 52.212-1 Instruction of Offerors-Commercial Items applies to this acquisition. OFFER SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Quotations may be submitted in contractor format and shall include: (1) Company name, address, telephone number, e-mail address, and FAX number; (2) Solicitation number; (3) Monthly rental for equipment to include delivery and pickup cost; (4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code, (5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation) 2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items. Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price quote or to complete the certifications on the internet may result in elimination from consideration for possible award. 3. Price quotes and the certifications at FAR 52.212-3 must be submitted via one of the following methods by 4:00PM MT, 16 January 2013: Email to: contact@example.gov; Fax to: +1 (555) 000-0000 Attn: Melissa Paquin-Leon or Mail to: Albuquerque Regional Office, USDA Forest Service, 333 Broadway NE Albuquerque, New Mexico 87102. NOTE: All contractors MUST be registered in the System for Award Management (SAM) Database to receive an award. Information on registration may be obtained by calling +1 (555) 000-0000 or via the internet at www.fsd.gov/app/answers/list for answers and assistance regarding registration to this database. ***NO SUBMISSIONS WILL BE ACCEPTED OTHER THAN THOSE METHODS STATED ABOVE. NO EXCEPTIONS. FAR 13-106-2 Evaluation of Quotations or Offers - The Government intends to evaluate quotes in response to this quotation and will award two firm-fixed price contracts to the responsible offeror whose quote represents the total overall best value to the government, based on availability, and price. In the evaluation of the quotations the Government will add the costs of delivery and pickup to the total rental price. FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://fsweb.wo.fs.fed.us/aqm/, regulations. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES FAR 52.242-15 Stop Work Order FAR 52.212-4 Contract Terms and Conditions-Commercial Items (MAR 2009), FAR 52.247-34 FOB Destination (NOV 1991) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items (DEC 2009) in paragraph (b) FAR 52.219-6 Notice of Total Small Business Set-Aside (JUN 2003) FAR 52.222-3 Convict Labor (JUN 2003) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (AUG 2008) FAR 52.222-21 Prohibition of segregated facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007) FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) FAR 52.225-13 Restriction on Certain Foreign Purchases (JUN 2008) FAR 52.232-36 Payment by Third Party (MAY 1999) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) 52.215-1 Instructions to Offerors--Competitive Acquisition (JAN 2004) AGRICULTURE ACQUISITION REGULATIONS (48 CFR CHAPTER 4) CLAUSES 452.204-70 Inquiries (FEB 1988) FAR 52.215-5 Facsimile Proposals (OCT 1997) (a) Definition. "Facsimile proposal," as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine. (b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals. (c) The telephone number of receiving facsimile equipment is: +1 (555) 000-0000 (d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document-- (1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal. (2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and (3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timelines, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer. (e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal. 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of these contracts by written notice to the Contractor within 30 days after the expiration of the current performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. The potential Offeror must be able to comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at http://www.farsite.hill.af.mil. Contractor shall remove all contracted rental equipment from the specified locations within 48 hours after the period of performance ends. Should contracted rental equipment remain in place beyond 48 hours, the Government is not liable for usage, theft, lost, damages, or replacement cost due to contractor's negligence to take possession of owned items. The contractor shall coordinate with the Contracting Offers Representative (COR) at each site to assure placement at correct locations. COR will fill out a pre and post inspection sheets verifying that items have been delivered and are operational per spec of the contract. Contractor must stand by until these inspections are complete. Items many require to be relocated within the same general location. Unit should have the ability to relocate as required. The contractor shall coordinate with the Contracting Officer's Representative (COR) at each site to ensure placement at correct locations. Sellers must present their representations and certifications, upon request, through the Online Representatives and Certifications Application (ORCA) at http://orca.bpn.gov The Government intends to potentially award to the responsible offerors whose offers conform to the quote and that will be the most advantageous and of Best Value to the Government. Contracting Office Address: 333 Broadway NE Albuquerque, New Mexico 87102 United States Primary Point of Contact.: Melissa Paquin-Leon contact@example.gov Phone: email only