Tuber Trailer Maintenance 5 year BPA

SOLICITATION: This solicitation is expected to result in the award of a pre-priced Blanket Purchase Agreement (BPA) for tuber trailer re-certification and related ancillary services as described under the requirements section of this solicitation. This solicitation is prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. An award, if any, will be made to the lowest price technically acceptable offeror who submits a proposal that: - 1. Conforms to the Requirements of the solicitation. - 2. Receives a rating of "Acceptable" on the Technical Capability evaluation factor. - 3. Submits the proposal with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. The TEP will evaluated based on Attachment 3 - Price List and TEP Calculation Spreadsheet, specifically on page 2. The Contractor shall complete the yellow highlighted price list on page 1 in attachment 3 - Price List and TEP calculation spreadsheet. The completed price list on page 1 will be attached to the awarded contract. Each proposal shall include the below table, competed to correspond with the offeror's proposal. The highlighted portions in the table indicate the necessary inputs. When inputs are made on page 1 of attachment 3 - Price List and TEP calculation spreadsheet, page 2 will auto populate the TEP based on the table and quantities below. The TEP will be evaluated based on the summation of section A and B on page 2. An award, if any, will be made to the lowest price technically acceptable offeror. Submittal of quotes in response to this solicitation constitutes agreement by the Offeror of all term & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet at website http://acquistion.gov. The Government reserves the right to award without discussions or make no award at all depending upon the quality of proposal (RFQ) using FAR 12, Acquisition of Commercial Items, and FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items. Acceptable means of Submission: All submissions must be submitted electronically to the following email address amy.rosier@us.af.mil by Thursday, 3 October 2019 at 3:00 PM EST. Any correspondence sent via- email must contain the subject line "WPAFB BPA TUBER TRAILER". The entire proposal must be contained in a single e-mail, unless otherwise approved and that does not exceed 5 megabytes including attachments. E-mails with compressed files will not be accepted. Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e.. .exe or .zip files). Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. This solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-96, effective 06 NOV 2017; Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20171208, effective 08 DEC 2017; and Air Force Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2017-1003, effective 03 OCT 2017. REQUIREMENT: All tuber trailer re-certification and related ancillary services as indicated in the attached requirements TEP Calculation Spreadsheet (Excel file attachment 3). The quotations may be in any formant but MUST include: Proposing company's name, address, DUNS number, Cage Code, and TIN, and: - 1. Point of contact's name, phone, and email - 2. Quotation number & date - 3. Timeframe that the quote is valid - 4. Individual item price - 5. Total price including shipping (NET 30), No Progress Payments - 6. Shipping (FOB Destination) - 7. Completed copy of FAR 52.212-3 Alternate I (attachment 2) - 8. Completed copy of FAR 52.222-22 and FAR 52.222-25 (attachment 2) - 9. Completed copy of FAR 52.209-11 (attachment 2) - 10. Completed TEP Calculation Spreadsheet (attachment 3) Important Notice of Contractors: Quotations Must also contain a complete description of items offered and any technical manuals or literature to clearly show that the items meet or exceed the requirements listed above. The Contracting Officer will review quotations based on the factors listed in this solicitation and the information furnished by the Offeror. Before price is considered, the proposal must meet the technical specification of this solicitation. Important Notice to Contractors: All prospective awardees are required to register at the System of Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clauses 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide area Workflow-Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contract. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.ed.mil/. TERMS AND CONDITIONS - BLANKET PURCHASE AGREEMENT (BPA) BPA MASTER DOLLAR LIMIT: $2,300,000.00 BPA GPC CALL LIMIT: $25,000.00 BPA Contracting Officer CALL LIMIT: $250,000.00 Period of Performance: Five (5) years after Contract Award NAICS: 336212 - Truck Trailer Manufacturing FSC CODE: J023 - Maintenance and Repair of Ground Effect Vehicle, Motor Vehicles, Trailers, and Cycles Small Business Size Standard: 1,000 employees - 1. BACKGROUND: The Contracting Officer (CO) has determined that a Pre-Priced Blanket Purchase Agreement (BPA) is the most appropriate method for procuring this requirement. A BPA is a simplified method of filling anticipated repetitive needs for supplies or services by establishing "charge accounts" with qualified sources of supply. Supplies or services are ordered by placing calls against the BPA by personnel authorized by the CO to make such calls. The contractor provides the supplies or performs the services covered under the BPA IAW the BPA Terms of Agreement at the prices on the price list approved by the CO. The contractor submits price for the CO's approval, which are valid for a specific period of time (normally one year); i.e. 1 OCT 2019 to 30 SEP 2020. The BPA will be written for a period of five (5) years, during which the Government is only obligated for authorized purchases made under the BPA. Therefore, a BPA does not include any minimum purchase requirement. The Government is not obligated to make any calls against the BPA, which may be cancelled by the Government or the contractor in accordance with the cancellation terms specified in the BPA Terms of Agreement. For additional information on BPAs refer to Federal Acquisition Regulation 13.303. - 2. Effective Period: The effective period of this Agreement is Five (5) years from date of Agreement, unless the Contracting Officer or the Contractor withdraws in writing prior to this date. Any termination will require a minimum of thirty (30) days written notice to either party addressed herein or expiration of the Agreement. - 3. Extent of Obligation: The Government is obligated only to the extent of authorized calls (made via verbal, emails, faxes) actually placed against this Blanket Purchase Agreement and the vendor deliveries with receipt and accepted by the Government. The Government shall not be liable in any manner in the event no calls or emails are made. - 4. PURCHASE (CALL) LIMITATIONS: When placed by a Contracting Officer, the individual purchase (call) shall not exceed $250,000.00. When placed by an authorized caller, that individual purchase (call) shall not exceed $25,000.00 and shall use a Government Purchase Card (GPC). The Contracting Officer will furnish the vendor a list of individuals authorized to purchase under this BPA, identified by title or position, or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual by separate letter. The vendor shall not honor calls received from personnel not so listed, nor will the Government accept any resultant deliveries or changes. - 5. CALLS: The vendor shall receive purchase requests (delivery calls), telephonically, written, electronically by email, or by facsimile. Vendor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare the delivery ticket as required by paragraph 6 of this Agreement. Calls can be made during business hours, 08:00 am and 5:00 pm daily. - 6. DELIVERY TICKETS: The vendor shall provide a Delivery Ticket for each delivery or service under the Agreement. The Delivery Ticket shall contain the following minimum information: - a. Name of supplier - b. BPA number - c. Date of purchase - d. Itemized list of supplies or service furnished - e. Quantity, unit price, and extension of each item less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). - f. Date of delivery or shipment. - 7. DELIVERIES: The contractor shall deliver FOB Destination (as defined in FAR 2.101 - Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.) to: Wright-Patterson Air Force Base Research Laboratory 1950 5th Street, bldg. 18 Wright Patterson Air Force Base, Ohio 45433 - 8. INSPECTION AND ACCEPTANCE: Inspection and acceptance will be at destination, unless otherwise provided. Until delivery and acceptance, and after any rejections, risk of loss will be on the contractor unless loss results from negligence of the United States Government. Notwithstanding the requirements for any Government inspection and test contained in specification applicable to this contract, except where specialized inspections or tests are specified for performance solely by the government, the vendor shall perform or have performed the inspections and tests required to substantiate that the supplies and services provided under the contract conform to the drawings, specification, and contract requirements for the manufacturer's part numbers specified herein. - 9. INVOICES: A summary invoice for each delivery call shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipted copies of the delivery tickets. The vendor shall only invoice items that have been delivered, received, and accepted. The vendor is referred to "FAR Part 52.212-4(g) Invoice" for required information on the vendor's invoice. The vendor is authorized to submit an invoice every thirty (30) days (once a month). Summary invoice shall be submitted to the authorized caller. Upon completion or cancellation of this BPA, the contractor should submit an itemized invoice for all deliveries made or orders complete for which payment has not been already been made via the GPC. - 10. METHOD OF PAYMENT: - a. Prompt Payment Act. The Government is required to pay a valid invoice net 30 days. This means 30 days after the receipt of the vendor's invoice and the Government's receiving report; the Government is required to pay the vendor. If the Government delays payment, interest will automatically added to the vendor's invoice charges and will be paid. - b. Government Purchase Card. The contractor shall accept payment from an authorized caller only up to the amount of $25,000.00. - c. Discount to Prompt Payment. Not Applicable. - 11. BPA COMPLETION: This BPA will be considered complete upon expiration of the specified period of performance or when the BPA Master Dollar Limit is reached. No further calls or orders are authorized to be placed against the BPA once it is complete and the contractor shall not accept calls or orders for supplies or services covered under this BPA once it is complete. - 12. OUTSTANDING PURCHASES: The contractor shall supply the items that were called for or ordered prior to completion or cancellation of this BPA within the time frame specified in the call or order. The terms and conditions of this BPA shall apply to such purchases to the same extent as if the purchase was completed prior to completion or cancellation of this BPA. The contractor shall not accept any calls which exceed the Master Dollar Limit, Call Limit or Period of Performance of the Agreement. CONTRACT ADMINISTRATION DATA Payment Information Invoices & Payment Type: - 1. Purchases up to $25,000.00 will be made by the authorized caller only via the Government Purchase Card (GPC). GPC Payments shall be made in accordance with FAR 52.232-36. - 2. Purchase over $25,000.00 will be made by the Contracting Officer via BPA Call. Payment will be made in accordance with DFAR 252.232-7006 and paid through DFAS at DFAS-DY/CVFDPO BOX 369024 (FAX: 866-244-2894) Columbus OH 43218-9024 - 3. A summary invoice for each delivery all shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and support by receipt copies of the delivery tickets. The vendor shall only invoice items that have been delivered, received, and accepted. The vendor is referred to "FAR Part 52.212-4 (g) Invoice" for required information on the vendor's invoice. The vendor is authorized to submit an invoice every thirty (30) days (once a month). Summary invoice shall be submit an itemized invoice for all deliveries made or orders complete for which payment has not been already been made via the GPC. WAGE DETERMINATION Since the service location depends on the awarded quote, a wage determination will be made once an award decision is made. The wage determination will be determined in accordance with "www.wdol.gov" in the awardee's respective county. ATTACHMENTS: - 1. Performance Work Statement 3. Price List and TEP Calculation Spreadsheet - 2. Offeror Reps and Certs 4. Wage Determination