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Tuition Assistance Program Replacement

Active
INL-26-044Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Battelle Energy Alliance, LLC, the management contractor for the U.S. Department of Energy’s Idaho National Laboratory (INL), is seeking Expressions of Interest from qualified vendors to provide software solutions for supporting INL’s Tuition Assistance Program. This initiative is part of an ongoing review within the Employee Service Center to assess and potentially replace the current internal Tuition Assistance system. The project aims to identify comprehensive, secure, and scalable software capable of managing tuition benefit applications, workflow approvals, automated eligibility validation, integration with HR, training, and financial systems, as well as reporting and audit functionalities. The solution should also offer user-friendly interfaces, support cloud-based or on-premises deployment, and comply with applicable cybersecurity, data privacy, and federal regulations. Vendors are expected to demonstrate the ability to meet INL-specific requirements arising from the Discovery process. Interested vendors must submit Expressions of Interest by June 26, 2026, including details such as company information, descriptions of related software solutions, system capabilities, deployment models, compliance and cybersecurity practices, integration capabilities, licensing models, scalability, and past experience. Submissions should also highlight product maturity and customer success. This EOI will inform a potential future Request for Proposal, with only selected respondents invited to participate. Proprietary or sensitive information provided will be treated accordingly. The point of contact for submissions and inquiries is Chase Egbert at INL in Idaho Falls, Idaho.

General Info

Battelle seeks software vendors for secure, scalable Tuition Assistance system; EOIs due June 26, 2026.

Agency

Department Of Energy → Battelle Energy Alliance–doe Cntr

NAICS

541512 - Computer Systems Design Services View NAICS

Place of Performance

Idaho Falls, ID, 83415, USA

Set-Aside

NONE

Documents

(1)

Expression of Interest for Tuition Assistance Program Replacement

PDF•expression-of-interest

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Timeline

PhaseSources Sought
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Organization & Contact Information

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AgencyDepartment Of Energy → Battelle Energy Alliance–doe Cntr
Contacts1 person available
OfficeIdaho Falls, ID, 83415, USA
Organization / Agency
Department Of Energy → Battelle Energy Alliance–doe Cntr
Office AddressIdaho Falls, ID, 83415, USA
Contacts
Chase Egbert
contact@example.gov

Full Description

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INTRODUCTION


Battelle Energy Alliance, LLC (BEA) Management & Operating Contractor of the U.S. Department of Energy (DOE) owned Idaho National Laboratory (INL), is seeking an Expression of Interest (EOI) from qualified vendors capable of providing software solutions to support INL’s Tuition Assistance Program. This EOI supports ongoing Discovery work within the Employee Service Center (ESC) related to the Tuition Assistance Program (IPL 4535).



BACKGROUND


INL is a U.S. Department of Energy (DOE) national laboratory dedicated to nuclear energy, national security, and clean energy innovation. INL currently utilizes an internal Tuition Assistance system, which is under review as part of the ESC Discovery project. The project team is evaluating potential software options, including both internally developed solutions and commercial-off-the-shelf (COTS) products.



SCOPE OF WORK


The purpose of this EOI is to identify vendors capable of providing a comprehensive, secure, and scalable Tuition Assistance Program software solution. Capabilities of interest include, but are not limited to:


  • Tuition benefit application management
  • Workflow and approval routing
  • Automated eligibility validation
  • Integration with HR, training, or financial systems
  • Reporting and analytics
  • Document retention and audit functionality
  • User-friendly employee and administrator interfaces
  • Cloud-based or on-premises deployment options
  • Compliance with applicable cybersecurity, data privacy, and federal regulations
  • Ability to support INL-specific requirements identified during the Discovery process


PROCESS


This EOI is the first step in identifying interested and qualified vendors for future solicitation. Responses may be used to inform the development of a formal solicitation list. Selected vendors may be invited to participate in a Request for Proposal (RFP) process for award consideration.



SUBMITTAL REQUIREMENTS


Interested vendors should submit an Expression of Interest that includes the following:


  • Company name and point of contact
  • Description of the Tuition Assistance or related software solutions offered
  • Information on system capabilities, configurations, and deployment models
  • Relevant experience with similar higher education or employee-benefit systems
  • Details on cybersecurity, compliance, and data-handling standards
  • Integration capabilities with HRIS, ERP, or learning systems
  • Licensing model, scalability, and support structure
  • Any applicable NAICS codes and business size classification
  • Additional information demonstrating product maturity, flexibility, and customer success

Deadline for submission: June 26, 2026
Submit to: Chase.Egbert@inl.gov


Only select respondents, as determined by BEA, will receive an invitation to participate in the anticipated RFP solicitation.


PROPRIETARY INFORMATION


Because information received in response to this EOI may be business sensitive or proprietary to the responding party, respondents must mark information in their responses accordingly.

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