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Turbo-V 551 & Accessories, No Equivalents or Substitutions

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MV481826Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Brookhaven Science Associates is soliciting competitive quotations for ten specific items related to the Turbo-V 551 and its accessories, with no substitutions or equivalents permitted. Each item is requested in a quantity of one unit, and the quotation must include detailed pricing, lead time, country of manufacture, ECCN and HTS codes, Unique Entity Identifier, and a published price list if available. All pricing must reflect the best possible discount for BSA and be all-inclusive for delivery to Brookhaven National Laboratory in Upton, NY, covering freight, tariffs, packing, and handling—no separate charges for shipping or additional fees will be allowed on the resulting purchase order. If the total weight exceeds 150 pounds and all-inclusive pricing is not feasible, the buyer must be listed as the Importer of Record under DAP Incoterms, using BNL’s designated freight forwarder. The quotation must remain valid for at least 60 days after the due date, and submissions received after the deadline of August 26, 2026, will only be considered if deemed in BSA’s best interest. The award will go to the lowest evaluated price that fully meets all technical and compliance requirements, and the resulting contract will be a Firm Fixed Price purchase order governed by attached terms and conditions, including quality assurance clauses referenced in the draft PO.

General Info

Ten specific Turbo-V 551 items requested, no substitutions, all-inclusive pricing to BNL, lowest compliant bid wins.

Agency

Department Of Energy → Brookhaven National Labor -Doe ContractorView Agency

NAICS

334516 - Analytical Laboratory Instrument ManufacturingView NAICS

Place of Performance

Upton, NY, 11973, USA

Set-Aside

NONE

Documents

(2)

Draft+PO+481826.pdf

PDF

BSA General Terms and Conditions for Commercial Products and Services Rev 24

PDF•contract-document

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Timeline

PhaseCombined Synopsis
Posted

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Organization & Contact Information

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AgencyDepartment Of Energy → Brookhaven National Labor -Doe Contractor
Contacts1 person available
OfficeUpton, NY, 11973, USA
Organization / Agency
Department Of Energy → Brookhaven National Labor -Doe Contractor
View Agency Profile
Office AddressUpton, NY, 11973, USA
Contacts
Malen Valencia
contact@example.gov

Full Description

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Please provide a quotation for the items listed below. The quote should include the applicable lead time. Please also extend any available discounts to offer Brookhaven Science Associates (BSA) your best possible pricing.



If applicable, please include the ECCN and HTS code for each item.



Important Pricing/Shipping Requirements:


  • If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items
  • If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL).
  • The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price.


If items are over 150lbs AND all-inclusive pricing is not available for foreign products, BNL must be listed as the Importer of Record. In such cases, Incoterms shall be DAP, and BNL’s designated freight forwarder (to be provided) must be utilized.




~~ SEE ATTACHED DRAFT PO WITH QA CLAUSES~~



Items to Be Quoted:


Line 1:  9698923 Qty 1.0000 EA


Line 2:  X3501-64001 Qty 1.0000 EA


Line 3: 9699958 Qty 1.0000 EA


Line 4: 9699304 Qty 1.0000 EA


Line 5: X3501-68001 Qty 1.0000 EA


Line 6: X3807-64010 Qty 1.0000 EA


Line 7: 656458203 Qty 1.0000 EA


Line 8: KC25AV Qty 1.0000 EA


Line 9: KQ25AWP Qty 1.0000 EA


Line 10: X3807-67000 Qty 1.0000 EA


Please provide the following with your quotation:


  1. Quotation/Pricing
  2. Country of Origin (Manufacture)
  3. Unique Entity Identifier (UEI)
  4. Published Price List (if available)



Basis of Award: Brookhaven Science Associates (BSA) intends to award to the responsive and responsible offeror whose quotation represents the lowest total evaluated price and meets all technical requirements specified herein.



Pricing Validity: Pricing shall remain valid for a minimum of sixty (60) days from the quotation due date.



Quotation Submission: Quotations will be opened privately. Quotations, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if determined to be in BSA's best interest.




BNL anticipates awarding a Firm Fixed Price purchase order.


Any resulting purchase order will be subject to the attached terms and conditions.



We appreciate your prompt response and look forward to receiving your quotation.




Thank you



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New
Federal
Quality Assurance & Testing Services for HV CablesThe contract calls for independent verification and validation of high-voltage cable assemblies through a series of rigorous technical tests including dielectric strength testing, continuity checks, and insulation resistance measurements to ensure compliance with stringent safety and performance standards. All testing must be conducted with precision and documented in auditable reports that provide traceable, defensible evidence of each cable assembly’s integrity and conformity to required specifications. The work is to be performed at Upton, New York, with all deliverables aligned to industry best practices for high-voltage systems. This is a subcontract opportunity under NAICS code 541380, issued by Brookhaven National Laboratory, a Department of Energy contractor, and is open for responses until August 17, 2026. The contract emphasizes thorough documentation and accountability, requiring test procedures and results to be maintained in a manner suitable for audit and regulatory review. While no specific set-aside provisions are identified, the performance location is fixed at Upton, and all participants must be prepared to meet technical and reporting obligations without reliance on external file references or proprietary systems.
Testing Laboratories and Services

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NAICS: 335929
New
Federal
High-Voltage SHV Cable Assembly ManufacturingThe contract requires the manufacture and rigorous testing of custom high-voltage SHV cable assemblies rated for a minimum of 10kVdc to support the DUNE VD Warm Bias project, demanding precise assembly techniques and strict adherence to quality control protocols. All components must meet or exceed government standards for performance, safety, and durability under operational conditions, ensuring reliability in high-energy physics environments. The work involves end-to-end production, from sourcing certified materials to final inspection and documentation, with an emphasis on traceability and compliance throughout the manufacturing lifecycle. Performance is required at Upton, NY, with a response deadline of August 17, 2026, and the solicitation was posted on August 1, 2026, under a subcontract classification. The North American Industry Classification System code 335929 applies, indicating this effort falls within the category of other electrical equipment and component manufacturing. The contracting entity is Brookhaven National Laboratory, operating as a Department of Energy contractor, and all deliverables must align with DOE requirements for federal projects. Full compliance with applicable regulations and verification of technical specifications are mandatory for successful bid submission and contract award.
Other Communication and Energy Wire Manufacturing

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NAICS: 335929
New
Federal
RFQ 471924 DUNE VD Warm Bias SHV Cables
Solicitation # 471924
Brookhaven Science Associates is seeking information from potential suppliers capable of manufacturing high voltage SHV cable assemblies for the DUNE VD Warm Bias project, as outlined in the attached Statement of Work, Technical Drawing, and Qualifiers. This notice serves solely as a market research tool under FAR Part 10 and FAR Part 19 to evaluate industry interest and capability, and does not constitute a solicitation, commitment, or guarantee of future procurement. The anticipated NAICS code is 335929 with a size standard of 1,000 employees, and BSA is evaluating the possibility of a small business set-aside based on responses. Interested parties must submit a Statement of Capabilities that demonstrates their ability to meet the technical requirements, avoiding mere repetition of the SOW or promotional content. Respondents must confirm at least ten years of experience assembling high voltage cables rated at 10kVdc or higher, and provide assurance that they can supply documented quality control procedures with defined pass/fail criteria should a solicitation be issued. Companies must also state whether they accept FOB for domestic and DAP for international shipping, and indicate if their product qualifies as a commercial item under FAR 2.101. All submissions must include company name, SAM UEI, point of contact, and business size classification. Responses are voluntary, at the respondent’s sole cost, and must be received by July 20, 2026. The effort is managed by the U.S. Department of Energy through Brookhaven National Laboratory in Upton, New York, with Lisa Gonzales as the primary contact.
Other Communication and Energy Wire Manufacturing

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NAICS: 325120
New
Federal
Helium Refrigeration System
Solicitation # 481327
Brookhaven Science Associates, LLC, operating Brookhaven National Laboratory under contract with the U.S. Department of Energy, is seeking quotes for a helium refrigeration system to support cryogenic upgrades at Building 902 in Upton, New York. The solicitation, numbered 481327, is issued as a Firm Fixed Price contract with a response deadline of August 10, 2026, and requires all submissions to be sent via email with the RFQ number in the subject line. Offerors must complete and submit Enclosure C, the Quotation Pricing Sheet, with firm U.S. dollar pricing valid for 120 days, and disclose the manufacturer’s country of origin due to Buy American Act requirements under FAR Part 25. Domestic offerors must be registered in SAM.gov and provide their Unique Entity ID; foreign offerors not registered in SAM must complete AMS Form 050 to affirm representations and certifications. Offerors with expected contract values exceeding $900,000 that are not classified as small or foreign businesses must submit a Small Business Subcontracting Plan or use Enclosure G to request a waiver. Technical compliance is governed by BNL-QA-101 (April 2024), requiring adherence to quality assurance standards including traceability of materials, nondestructive testing, weld inspection reports, and NQA-1 compliance where applicable. Equipment must meet ASTM D3951 packaging standards and SEI Class 4C maritime specifications, with all containers labeled with BNL contract information, gross weight, and center of gravity if over 400 pounds. ESD-sensitive components must be properly marked, and electrical equipment must bear NRTL certification (UL, ETL), excluding CE marks. Delivery is FOB Destination for domestic shipments and DDP for international, with final acceptance contingent upon successful Site Acceptance Testing at BNL. Invoices must be submitted electronically to apinvoices@bnl.gov, with payment terms of Net 30 for large businesses and Net 10 for small businesses. All submissions must include required enclosures: pricing sheet, representations and certifications, vendor authorization forms, and tax documentation, with no physical submissions permitted. The system must be new, refurbished, or used, with full documentation, including pre-shipment inspection plans, installation packages, and calibration certifications, delivered within 18 weeks of award and fully installed by week 36.
Industrial Gas Manufacturing

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NAICS: 332999
New
Federal
Permanent Magnet Blocks
Solicitation # 481167
The contract solicits the supply of permanent magnet blocks designed specifically for use in hybrid dipole and quadrupole systems, with all technical specifications and requirements detailed in the attached Request for Quote and its enclosures. Bids must be submitted by the deadline of July 31, 2026, at 9:00 PM Eastern Time, following the combined solicitation process under solicitation number 481167, which was posted on July 16, 2026. The North American Industry Classification System code 332999 applies, indicating this is a miscellaneous manufacturing contract with no set-aside provisions for small or specialized businesses. The contracting activity is managed by Brookhaven National Laboratory, a U.S. Department of Energy contractor, located in Upton, New York, with performance also expected to occur at the same location. All inquiries and communications should be directed to Andrew Pascoe at apascoe@bnl.gov, who serves as the primary point of contact. Interested parties must access the official solicitation through the SAM.gov portal using the provided UI link to review full details, ensure compliance, and submit responses prior to the deadline.
All Other Miscellaneous Fabricated Metal Product Manufacturing

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