TV and Radio Spot For PNC Communication Enhancement Project

INL SAN SALVADOR "HEROES DE EL SALVADOR" SCOPE OF WORK FOR TV COMMERCIAL DISSEMINATION General Information 1. GENERAL: This is a contract to provide services in the form of TV (visual and audio) broadcasts to support the Bureau of International Narcotics and Law Enforcement Affairs (INL) and the Policia National Civil (PNC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform print production support as defined in this Scope of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 2. PERIOD OF PERFORMANCE: The period of performance will be for a period of 2 months/60 days beginning tentatively on or about 01 August 2016 or on the date specified in a dissemination broadcasting matrix provided by the contractor to and approved by the INL, but no later than 03 September 2016. 3. SCOPE-DESCRIPTION OF REQUIREMENTS AND QUANTITIES: 3.1 BASIC REQUIREMENT: The Contractor(s) shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to upload, edit, and broadcast the provided, edited and produced three (3) 30 second TV (audio and visual) messages, on the channels, times, and frequency provided on the broadcasting chart below for a total of 518 spots for two months, with 259 spots broadcasted each month. The edited and finalized three (3) 30 second radio/audio messages will be provided to the contractor(s) after the award of the contract. 3.1.1 SPECIFIC REQUIREMENT 1: The contractor(s) shall produce a monthly broadcasting/dissemination matrix for each or both of the 2 months of broadcasting, no less than 10 calendar days before; the beginning of the first day of broadcasting or of each of the two months, to the INL for approval, at SousaRE@state.gov. 3.1.2 SPECIFIC REQUIREMENT 2: The contractor(s) shall produce and present the first or only monthly broadcasting/dissemination matrix no more than 15 calendar days after the award of the contract and/or no later than 10 calendar days prior to the beginning of the first day of dissemination, tentatively 01 August 2016 or on the date as indicated in the first broadcasting/dissemination matrix approved by the INL. 3.1.3 SPECIFIC REQUIREMENT 3: The contractor(s) shall include in the monthly broadcasting/dissemination matrix the channels, the total number of broadcasting spots per channel, the name/number of the audio/visual message to be broadcasted, the day, and time of day of each audio/visual message to be broadcasted. 3.1.4 SPECIFIC REQUIREMENT 4: The contractor(s) shall ensure that the TV spot selected will be broadcasted at the times depicted in the monthly broadcasting spot and that the 30 second audio/visual messages will be broadcasted on the listed frequencies for the specified number of broadcasting spots on a monthly basis. 3.1.5 SPECIFIC REQUIREMENT 5: The contractor(s) shall ensure to evenly space, as much as possible, the broadcasting spots and the three audio/visual messages across and within each month of the 2 months and are slotted within the most popular watches times of each day. 3.1.6 SPECIFIC REQUIREMENT 6: The contractor shall not broadcast the provided audio/video messages until the contractor(s) have received written approval of the combined or monthly broadcasting/dissemination matrix by the INL. 3.1.7 SPECIFIC REQUIREMENT 7: The contractor(s) shall not make any changes to the monthly broadcasting/dissemination matrix once approved by the INL without prior approval from the INL. 3.1.8 SPECIFIC REQUIREMENT 8: The contractor(s) shall ensure that the entire 30 second audio/visual message is broadcasted during the approved times of broadcasting, on the approved channels. 3.1.9 SPECIFIC REQUIREMENT 9: In the event the contractor must change the approved spots for broadcasting of the approved audio/visual messages, the contractor shall inform and receive written approval from the INL at SousaRE@state.gov prior to the changes occur. 3.1.10 SPECIFIC REQUIREMENT 10: The contractor(s) shall ensure that all audio/visual messages are clearly heard and seen over the TV. 3.1.11 SPECIFIC REQUIREMENT 11: The INL reserves the right to change the content of the 30 second audio/visual messages at any time and at no additional cost. 3.1.12 SPECIFIC REQUIREMENT 12: The contractor(s) shall ensure that the actual length of the TV spot is no less than 30 seconds in duration, to ensure the entire audio/visual message is heard and viewed. Below is the list channel and total number of TV broadcast spots to be broadcasted monthly over a 2 month/60-day period: MONTHLY BROADCASTING CHART: Note: The TV spot selected options are focused on popular audiences that include soap operas, family programs and daily talk shows on the above listed stations for the specified number of occurrences. 4. DELIVERY INFORMATION 4.1 The contractor shall provide all resources necessary to effectively begin on time the dissemination of the audio/visual messages in the approved TV spots, at the approved times, based on the broadcasting/dissemination matrixes approved by the INL. 4.2 In the event the contractor foresees it will be unable to broadcast the audio/visual messages according to the INL approved broadcasting/dissemination matrixes, the contractor shall notify and provide the INL with a REVISED OR UPDATED broadcasting/dissemination matrix for approval, no less than 7 calendar days before the broadcasting dates for that month needing revisions. "HEROES DE EL SALVADOR" MESSAGING SERIES SCOPE OF WORK FOR RADIO DISSEMINATION General Information 1. GENERAL: This is a contract to provide services in the form of radio/audio broadcasts to support the Bureau of International Narcotics and Law Enforcement Affairs (INL) and the Policia National Civil (PNC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. 1.1 INTRODUCTION: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform print production support as defined in this Scope of Work except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. 2. PERIOD OF PERFORMANCE: The period of performance will be for a period of 12 months/365 days beginning tentatively on 01 August 2016 or on the date specified in a dissemination broadcasting matrix provided by the contractor to and approved by the INL, but no later than 03 September 2016. 3. SCOPE-DESCRIPTION OF REQUIREMENTS AND QUANTITIES: 3.1 BASIC REQUIREMENT: The Contractor(s) shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to upload, edit, and broadcast the provided, edited and produced 30 second audio messages, over the radio, on the frequencies provided on the broadcasting chart below for a total of 23,004 spots for the year, with 1,917 spots broadcasted per month. The edited and finalized three (3) 30 second radio/audio messages will be provided to the contractor(s) after the award of the contract. 3.1.1 SPECIFIC REQUIREMENT 1: The contractor(s) shall produce a monthly broadcasting/dissemination matrix for each of the 12 months of broadcasting no less than 10 calendar days before the beginning of the first day of each calendar month to the INL, for approval, at SousaRE@state.gov. 3.1.2 SPECIFIC REQUIREMENT 2: The contractor(s) shall produce and present the first monthly broadcasting/dissemination matrix no more than 15 calendar days after the award of the contract and/or no later than 10 calendar days prior to the beginning of the first day of dissemination, tentatively 01 August 2016 or on a date as indicated in the first broadcasting/dissemination matrix approved by the INL. 3.1.3 SPECIFIC REQUIREMENT 3: The contractor(s) shall include in the monthly broadcasting/dissemination matrix the frequencies, the total number of broadcasting spots per frequency, the name/number of the audio message to be broadcasted, day, and time of day of each audio message to be broadcasted. 3.1.4 SPECIFIC REQUIREMENT 4: The contractor(s) shall ensure that the radio spot selected will be broadcasted between the local hours of 0600-0900, 1100-1300, and 1600-1800 and that the 30 second audio messages will be broadcasted on the listed frequencies for the specified number of broadcasting spots on a monthly basis. 3.1.5 SPECIFIC REQUIREMENT 5: The contractor(s) shall ensure to evenly space, as much as possible, the broadcasting spots and the three audio messages across and within each month of the 12 months. 3.1.6 SPECIFIC REQUIREMENT 6: The contractor shall not broadcast the provided audio messages until the contractor(s) have received written approval of the monthly broadcasting/dissemination matrix by the INL. 3.1.7 SPECIFIC REQUIREMENT 7: The contractor(s) shall not make any changes to the monthly broadcasting/dissemination matrix once approved by the INL without prior approval from the INL. 3.1.8 SPECIFIC REQUIREMENT 8: The contractor(s) shall ensure that the entire 30 second audio message is broadcasted during the approved times of broadcasting, on the approved frequencies. 3.1.9 SPECIFIC REQUIREMENT 9: In the event the contractor must change the approved spots for broadcasting of the approved audio messages, the contractor shall inform and receive written approval from the INL at SousaRE@state.gov prior to the changes occur. 3.1.10 SPECIFIC REQUIREMENT 10: The contractor(s) shall ensure that all audio messages are clearly heard over the air. 3.1.11 SPECIFIC REQUIREMENT 11: The INL reserves the right to change the content of the 30 second audio messages at any time and at no additional cost. 3.1.12 SPECIFIC REQUIREMENT 12: The contractor(s) shall ensure that the actual length of the radio spot is no less than 30 seconds in duration. Below is the list of frequencies and total number of radio broadcast spots to be broadcasted monthly over a 12 month/365-day period: MONTHLY BROADCASTING CHART: 4. DELIVERY INFORMATION 4.1 The contractor shall provide all services and resources necessary to begin on time the broadcasting/dissemination of radio/audio messages in the approved radio spots, based on the broadcasting/dissemination matrixes approved by the INL. 4.2 In the event the contractor foresees it will be unable to broadcast the audio messages according to the INL approved broadcasting/dissemination matrixes, the contractor shall notify and provide the INL with a REVISED OR UPDATED broadcasting/dissemination matrix for approval, no less than 7 calendar days before the broadcasting dates for that month needing revisions.