This Solicitation opportunity from Department Of State was posted on May 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
U.S. Embassy Helsinki - Gardening and snow removal services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
The U.S. Embassy in Helsinki is soliciting fixed-price quotations for comprehensive gardening and snow removal services to maintain the grounds at three U.S. Government-owned properties—the main Embassy site in Kaivopuisto, Helsinki, and two additional locations in Westend, Finland. The contract term is one year, commencing on August 1, 2026, with an option for an additional year. The scope includes full landscape maintenance—such as care of grass, shrubbery, trees, and garden areas—as well as snow removal operations. The contractor is responsible for providing all labor, materials, equipment, and management necessary to comply with contract requirements, applicable Finnish laws, and U.S. Government standards. Services must meet strict quality benchmarks established in the Quality Assurance and Surveillance Plan (QASP), with performance evaluated on criteria including timeliness, appearance, complaint rates, and adherence to safety standards specified by the U.S. Army Corps of Engineers. Award will be based on a Low Price Technically Acceptable (LPTA) evaluation process, where only offers meeting all mandatory technical and responsibility criteria will be considered, and the contract will be awarded to the lowest priced responsible vendor submitting a conforming quotation. No discussions are planned unless clarifications become necessary. The solicitation process includes a mandatory pre-quotation conference and site visits scheduled for May 22, 2026, with participation requests due by May 19. Final quotations, in English, must be submitted electronically by June 8, 2026. The contract incorporates numerous FAR and DOSAR clauses covering ethics, labor standards, cybersecurity, subcontracting, and reporting requirements, including prohibitions on certain foreign telecommunications and surveillance equipment. The contractor must maintain thorough records, manage subcontracting, ensure personnel have required Department of State identification, and comply with all administrative and financial reporting requirements. Inspection and acceptance of services will occur on-site, overseen by a Contracting Officer’s Representative responsible for monitoring contract performance and verifying quality standards.
General Info
Agency
NAICS
Place of Performance
Helsinki, FI-18, FINSet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
The purpose of this contract is to obtain gardening and snow removal services, including furnishing all labor, material, equipment and services, for the US Embassy grounds, located in Kaivopuisto, Helsinki, as well as two other real properties owned by the US Government in Westend, Finland. The contract will be for a one-year period with a start of 01 August 2026 and continue through the performance period until 31 July 2027 with one option year.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the three sites. The preproposal conference will be held on Friday May 22, 2026, at 10:00 Finnish time. Prospective offerors/quoters should contact helsinkiprocurement@state.gov as soon as possible but no later than May 19, 2026, at noon Finnish time for additional information or to arrange entry to the buildings. The following information is needed for the site visit: name of attendee(s), company name, telephone number and email.
Quotations are due by June 8, 2026, at noon Finnish time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the US Embassy, Helsinki and its properties are an important part of the representational responsibilities of the US mission. The US Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening, landscape maintenance and snow removal services as described in this contract for all the US Embassy grounds, located in Kaivopuisto, Helsinki, as well as two other real properties owned by the US Government in Westend, Finland. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR’ schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.