This Solicitation opportunity from Department Of State was posted on May 4, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
U.S. Embassy Helsinki - Gardening and snow removal services
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Embassy in Helsinki, Finland, is seeking a contractor to provide comprehensive gardening, landscape maintenance, and snow removal services for its main grounds in Kaivopuisto and two additional U.S. government-owned properties in Westend, Finland. The contract is a one-year base period beginning August 1, 2026, and ending July 31, 2027, with an optional one-year extension. The solicitation, identified as 19F14026Q0232, is being issued under a Low Price Technically Acceptable (LPTA) procurement method, meaning the award will go to the lowest-priced offeror whose proposal meets all mandatory requirements, is technically acceptable, and is deemed responsible under FAR Subpart 9.1. The work includes full planning, administration, and management of all landscape and snow removal activities, ensuring compliance with U.S. and Finnish regulations, agency schedules, and the Quality Assurance and Surveillance Plan (QASP), which measures performance through customer complaints, service completion timelines, and inspection outcomes. The contractor must maintain all equipment, manage subcontractors, and keep complete records, with performance judged primarily by the visual appearance and condition of the grounds. All quotations must be submitted electronically in English to helsinkiprocurement@state.gov by June 8, 2026, at noon Finnish time, using Microsoft Word, Excel, or PDF formats not exceeding 30MB per file. A mandatory pre-proposal conference and site visit are scheduled for May 22, 2026, and prospective offerors must register their attendance by May 19, 2026, providing attendee names, company details, phone numbers, and emails. The contract incorporates numerous FAR clauses related to ethics, whistleblower protections, cybersecurity, labor standards, equal opportunity, and supply chain security, including prohibitions on equipment from Kaspersky, Huawei, ZTE, and ByteDance. Contractors must comply with Service Contract Labor Standards, minimum wage requirements under Executive Order 14026, and employment eligibility verification, while also adhering to Finnish laws and holidays. Payment will be governed by the SF-1449 form, with VAT listed separately, and electronic invoicing is required. While pricing details are not pre-filled, the total contract value including the option year will be determined by offerors. The contractor must also meet requirements regarding personal identification for facility access, provide proof of SAM registration, and
General Info
Agency
Contract Value
$120,756.01NAICS
Place of Performance
Helsinki, FI-18, FINSet-Aside
Awardee
Award Issued Date
Timeline
Submission Closed
Organization & Contact Information
Full Description
The purpose of this contract is to obtain gardening and snow removal services, including furnishing all labor, material, equipment and services, for the US Embassy grounds, located in Kaivopuisto, Helsinki, as well as two other real properties owned by the US Government in Westend, Finland. The contract will be for a one-year period with a start of 01 August 2026 and continue through the performance period until 31 July 2027 with one option year.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the three sites. The preproposal conference will be held on Friday May 22, 2026, at 10:00 Finnish time. Prospective offerors/quoters should contact helsinkiprocurement@state.gov as soon as possible but no later than May 19, 2026, at noon Finnish time for additional information or to arrange entry to the buildings. The following information is needed for the site visit: name of attendee(s), company name, telephone number and email.
Quotations are due by June 8, 2026, at noon Finnish time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the US Embassy, Helsinki and its properties are an important part of the representational responsibilities of the US mission. The US Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening, landscape maintenance and snow removal services as described in this contract for all the US Embassy grounds, located in Kaivopuisto, Helsinki, as well as two other real properties owned by the US Government in Westend, Finland. The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR’ schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.
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