This Pre-Solicitation opportunity from Department Of State was posted on May 19, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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U.S. Embassy Tallinn training program lodging services in Tallinn, Estonia

Closed

19EN1025Q0003Federal

Submission Closed06/02/2025, 02:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

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Yellow Ribbon Requirement

Solicitation # W912TF27QA001

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W7NN Uspfo Activity Nh Arng

POSTED

7 days ago

DEADLINE

in 2 days

AI Contract Overview

The U.S. Embassy in Tallinn is seeking a contractor to provide recurring lodging services at a 4-star or higher hotel in Tallinn, Estonia, for multiple training courses scheduled between 2025 and 2027. The contract will cover accommodation for attendees and instructors during week-long courses, with individual delivery orders issued for a specified number of rooms per session. The required rooms range from a minimum of two to a maximum of thirty-three, with single occupancy and a stay of six to eight nights. The hotel must meet specific standards, including cleanliness, excellent condition, complimentary breakfast, free Wi-Fi, and rooms of at least 20 square meters with overcoat closets. The hotel should be centrally located within seven kilometers of Tallinn Airport, accessible by bus, and capable of accommodating international travelers with flexible check-in and check-out times. Proposals must be submitted electronically by August 15, 2025, in specified formats, including completed forms and certifications, with registration in the SAM database prior to submission. The hotel must operate an established business with a local contact available during working hours, guarantee a three-hour response time for communication, and direct bill the U.S. Embassy. The solicitation emphasizes detailed compliance with submission requirements, including pricing, certifications, and proof of registration, with questions due by July 28, 2025. The contract aims to ensure reliable, quality lodging services to support the embassy’s training activities in Tallinn over the specified period.

General Info

Agency

Department Of State → Embassy Tallinn

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Tallinn, DC, 15099, EST

Set-Aside

NONE

Documents

19EN1025Q0003 - Hotel Lodging in Tallinn

rfq

High

19EN1025Q0003 - U.S. Embassy Tallinn Lodging Services Q&A

q-and-a

High

Amendment 0001 to RFQ 19EN1025Q0003

4 pages · amendment

High

Consolidated QA - Solicitation 19EN1025Q0003 (Embassy Tallinn Lodging)

6 pages · q-and-a

High

RFQ 19EN1025Q0003 - Hotel Lodging in Tallinn

55 pages · rfq

High

19EN1025Q0003 Question Submission Form

q-and-a

Low

Question Submission Form - Solicitation 19EN1025Q0003

q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

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Timeline

PhaseClosed

PostedMay 19

Presolicitation

Response DeadlineJun 2

Deadline has passed

Submission Closed

06/02/2025, 02:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → Embassy Tallinn

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → Embassy Tallinn

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Mrs. Hind Tazi

Mrs. Karolin Rillo

Full Description

Please note this solicitation is not ready to be issued as of this date. The Embassy of the United States in Estonia will launch the solicitation on the System of Award Management (SAM.gov) website when it is available. The U.S. Embassy in Tallinn requires reoccurring lodging services at a 4-star or higher category hotel in Tallinn, Estonia, for the purposes of accommodating attendees and instructors during week-long training program courses. The program is scheduled to conduct two courses in 2025 and an additional four to five courses in 2026 and 2027. Contractor shall provide a guaranteed minimum of two (2) and a maximum of thirty-three (33) standard or superior rooms in Tallinn, Estonia, per training session with single occupancy for six (6) to eight (8) consecutive nights. Lodging rooms shall be at minimum 20 m2 in size and shall include private bath, overcoat closet, heating and air conditioning, and telephone and free wireless internet. The hotel shall be located at Tallinn city center, Estonia. The contract will be for a one-year period from the date of the contract award, with two (2) one-year options. Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Offer submission deadline TBD.

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