U.S. Senate Cisco Video Conference Maintenance Support

The U.S. Senate Office of the Sergeant at Arms is seeking maintenance support for Cisco video conferencing systems through Request for Quotation 2026-R-077, with submissions due by August 5, 2026. The solicitation, issued on July 17, 2026, is targeted at vendors capable of providing comprehensive technical support for Senate-wide Cisco video infrastructure located in Washington, D.C., with performance expected to occur within the District of Columbia. The primary point of contact for the procurement is Nicole Barnes, reachable via email and phone provided in the posting. Proposals must reflect strict adherence to the U.S. Senate’s Commercial Agreements Addendum, Version 3.0, dated May 2023, which supersedes any conflicting standard license terms by imposing federal compliance requirements, including prohibitions on automatic renewals, restrictions on audit rights, explicit exclusion of mandatory arbitration, and full responsibility for taxes and fees. Vendors must also submit a signed Section 208 Compliance Certificate, Version 3.0, dated February 2022, certifying that all telecommunications equipment and information systems provided meet the U.S. government’s restrictions on certain foreign-made hardware as mandated by the Legislative Branch Appropriations Act, 2020. Failure to comply with either the Addendum or the Section 208 certification will render responses non-responsive, and all contractual obligations are governed by Federal law, with venue and jurisdiction firmly established under United States legal authority.