This Solicitation opportunity from The Senate was posted on September 9, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Hoteling and Conference Room Scheduling Software Solution

Closed

2026-R-062Federal

Submission Closed09/21/2026, 05:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Evidence-Based Educational Software Provider

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about 22 hours ago

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in 17 days

AI Contract Overview

The United States Senate Sergeant at Arms is seeking a firm fixed price contract for a Commercial Off-The-Shelf (COTS) Hoteling and Conference Room Scheduling Software Solution delivered as Software as a Service (SaaS). The system will serve as a space assignment tracker to manage offices, desks, and conference rooms, featuring integration with Microsoft Office 365, .PNG floor plan displays, and administrative reporting dashboards. The procurement includes a one-year base period of performance with options for four additional years. A critical component of the contract is a 30-day acceptance testing period, during which the system must operate without failure or downtime between 8:00 AM and 9:00 PM; failure to meet this standard after a restart may result in contract termination for default. The award will be made on a best value tradeoff basis, prioritizing technical approach and past performance over price. Offerors must provide three project references from the last five years and submit separate technical and price volumes. Key compliance requirements include adherence to the Legislative Branch Appropriations Act Section 208 regarding telecommunications equipment and strict cybersecurity standards, including a 24-hour incident reporting window to the SAA Security Operations Center. Personnel requiring network or unescorted building access must be U.S. citizens and undergo background checks by the United States Capitol Police. Following two amendments, the final submission deadline is 1:00 PM EST on September 21, 2026.

General Info

Senate Sergeant at Arms seeks hoteling and conference software quotes by September 3, 2026.

Agency

The Senate → Senate Sergeant At Arms

NAICS

513210 - Software Publishers

Place of Performance

Washington, DC, 20503, USA

Set-Aside

NONE

Documents

2026-R-062 Pricing Table (Amendment 02)

rfq

High

Addendum to Commercial Agreements - U.S. Senate SAA

6 pages · contract-addendum

High

Delivery Schedule for Project Implementation

1 page · delivery-schedule

High

Purchase Order Clauses for Senate SAA

14 pages · purchase-order-clauses

High

RFQ 2026-R-062 Hoteling Software Instructions

5 pages · rfq

High

RFQ 2026-R-062 Pricing Table for U.S. Senate SAA

1 page · rfq

High

Senate Hoteling Software Requirements Matrix (COTS Solution)

4 pages · sow

High

Solicitation 2026-R-062 Amendment 02 Questions and Answers

q-and-a

High

U.S. Senate Sergeant at Arms Cybersecurity Standard Operating Procedures v3.0 Oct 2021

51 pages · sop

High

Past Performance Questionnaire for RFQ 2026-R-062

5 pages · past-performance

Low

Section 208 Compliance Certificate

1 page · compliance-certificate

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

2 updates

PhaseClosed

PostedAug 19

Solicitation

Notice updatedSep 1

Response deadline changed from Sep 3, 2026 to Sep 10, 2026. The notice description changed.

Notice updatedSep 9

Response deadline changed from Sep 10, 2026 to Sep 21, 2026. The notice description changed.

Response DeadlineSep 21

Deadline has passed

Submission Closed

09/21/2026, 05:00:00 PM UTC

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Organization & Contact Information

AgencyThe Senate → Senate Sergeant At Arms

Contacts1 person available

OfficeWashington, DC, 20510, USA

Organization / AgencyThe Senate → Senate Sergeant At Arms

Office AddressWashington, DC, 20510, USA

Contacts

Mashonda Walston

contact@example.gov

+1 (555) 000-0000

Full Description

Amendment 02: This amendment incorporates the questions and answers, updates Attachment 1 Pricing Table, and extends out the submission deadline to 1:00pm EST on September 21, 2026.

Amendment 01: This amendment extends out the submission deadline to 1:00pm EST on September 10th.

This Request for Quote (RFQ) is for a hoteling and conference room scheduling software solution. Please read the RFQ in its entirey, it inlcudes instructions and 8 attachments. The submission deadline is at 1:00pm EST on September 3, 2026.