U--VA License Maintenance/Support: NFPA 70E web-based training -LR Amendment to Add Evaluation Criteria

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, and 13.106, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued; The provisions and clauses incorporated herein are those in effect through Federal Acquisition Circular 2005-23, effective June 12, 2008. The Department of Veterans Affairs /Employee Education Resource Center, St. Louis, MO proposes to enter into a firm fixed price, competitive commercial. This solicitation is unrestricted and The North American Industry Classification System (NAICS) is 541330 and the small business size standard is $15 million. Responses should be sent to contact@example.gov and are due by March 11, at 1pm CST. All questions should be submitted by March 9 at 1pmCST PERFORMANCE WORKSTATEMENT 2015 NFPA 70E Standard for Electrical Safety in the Workplace Self-Guided On-line Course Series - License Maintenance 1. TITLE OF PROJECT: 2015 NFPA 70E Standard for Electrical Safety in the Workplace Self-Guided On-line Course Series - Current License Renewals/Maintenance. 2. BACKGROUND: The Veterans Health Administration has identified a continuing need for electrical engineers, safety managers, electricians, electrical contractors, plant managers, facility maintenance personnel, electrical inspectors, risk managers, and project managers to receive the necessary training needed to protect its personnel by reducing exposure to electrical hazards. This on-line course provides one avenue to get this required training. 3. OBJECTIVE: This procurement will be to maintain the current licenses, providing access and support though the end of 2015 with the option of extending 2 additional years. Upon completion of this course, participants will successfully demonstrate the knowledge, skills and attitudes/abilities needed to: " Explain why a safety program directed at electrical hazards is necessary and beneficial " List the elements of a procedure for establishing an electrically safe work condition. " Identify required elements of a hazard/risk analysis and explain the difference between electrical hazards and risk. " Identify the information needed for shock hazard analysis. " Explain the intent and limitations of PPE prescribed by NFPA 70E. " Identify maintenance requirements for various types of electrical equipment and protective equipment. 4. MANDATORY TASKS AND DELIVERABLES: The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the performance period stated in this Performance Work Statement (PWS). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Program Manager (PM)/Contracting Officer's Representative (COR) three days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the PM/COR shall cite the reasons for the delay and the impact on the overall project. The cost of on-line course must include all course materials and certificates. Task 4.1: Extension/Maintenance of current licenses for up to 1,000 users for NFPA 70E Online Training a. The series consists of six, 1 hour training modules on the 2015 NFPA 70E standard. b. The VHA will have continuing access to this training for up to 1,000 users to access this on-line series. c. Upon successful completion of a course, participants will be prompted to download the CEU certificate directly from the course site. The six courses included in this series are: " Introduction to Electrical Safety and the 2015 NFPA 70E Self-Guided Online Course " Establishing an Electrically Safe Work Condition Self-Guided Online Course " Working While Exposed to Electrical Hazards Self-Guided Online Course " Electrical Hazard Analysis Self-Guided Online Course " Personal Protective Equipment Self-Guided Online Course " Safety-Related Maintenance and Special Equipment Self-Guided Online Course Deliverable 4.1: The course listed below will continue to be delivered per contract. The course consists of 6 course modules and a certificate of completion. At the conclusion of the course participants will be provided with a course evaluation and a certificate of completion by the vendor. Name of Course Date of Course(s) # of Students Cost of Class 2015 NFPA 70E Standard for Electrical Safety in the Workplace From date of award through December 31, 2015 with 2 potential Option Years up to 1000 TBD The evaluation results will be shared with the Project Manager(PM) or Learning Consultant (LC) within five days after the course is completed so that questions and concerns may be dealt with in a timely manner. 5. EVALUATED OPTIONAL TASKS AND DELIVERABLES: Not Applicable 6. QUALITY CONTROL: 6.1 CONTRACTOR'S QUALITY CONTROL PROGRAM: The Contractor shall develop and maintain an effective internal quality control program to ensure that services performed are in accordance with the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. 6.2 PERFORMANCE MONITORING: The PM/LC will perform 100-percent inspection of the services covered under the contract. The PM/LC will certify receipt of services and/or goods and recommends acceptance of the services/deliverables. This process will be used for approval of payment for the Contractor's invoices and will serve as the mechanism to document that the overall performance of the Contractor has been acceptable for the period of time covered by the invoice. 7. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT FURNISHED INFORMATION (GFI): The Government will provide the Talent Management System (TMS) that will link to the on-line training course provided by the contractor. 8. PERFORMANCE DETAILS: 8.1 PERIOD OF PERFORMANCE: This contract period is anticipated to begin on as soon as possible after the contract is signed and end on December 31, 2015 with a potential for 2 additional Option Years. 8.2 PLACE OF PERFORMANCE: This course will be available online through the VHA TMS for a total of two years. Contractor shall provide services during normal business hours from 8:00 A.M. to 4:30 P.M. local time, Monday through Friday, or as otherwise specified. All other work required by the Contractor shall be performed at the Contractor's site. On occasion the Contractor shall be required to attend telephonic planning conference meetings prior to the launch of the on-line training course. 8.3 OBSERVANCE OF GOVERNMENT HOLIDAYS. There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date: New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month: Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November 8.4. TYPE OF CONTRACT: The Government anticipates award of a Firm Fixed-Price contract. 8.5. TRAVEL: No travel is anticipated to be needed for this contract. 8.6 CONTRACTOR REPORTING REQUIREMENTS: Not Applicable 8.7 CONTRACTOR EXPERIENCE REQUIREMENTS - KEY PERSONNEL 8.7.1. KEY PERSONNEL: Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as "Key Personnel" and are those persons whose resumes are submitted and marked by the vendor as "Key Personnel." Substitutions shall only be accepted if in compliance with "Substitution of Key Personnel" provision identified below. The Contracting Officer may notify the Contractor and request immediate removal of any personnel assigned to any task by the Contractor that are deemed to have a conflict of interest with the government or if the performance is deemed to be unsatisfactory. The reason for removal shall be documented and replacement personnel shall be identified within three business days of the notification. Employment and staffing difficulties shall not be justification for failure to meet established schedules. 8.7.2: SUBSTITUTION OF KEY PERSONNEL: All Contractor requests for approval of substitutions hereunder shall be submitted in writing to the PM/LC and the Contracting Officer at least thirty calendar days in advance of the effective date, whenever possible, and shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer necessary to approve or disapprove the proposed substitution. New personnel shall not commence work until all necessary security requirements, have been fulfilled and resumes provided and accepted. The PM/LC and the Contracting Officer will evaluate such requests and promptly notify the Contractor of approval or disapproval in writing. 8.7.3: KEY PERSONNEL PROPOSED SHALL HAVE KNOWLEDGE IN THE FOLLOWING: Contractor shall demonstrate knowledge to perform all tasks and deliverables outlined in the PWS. 8.8 CONTRACT POST-AWARD MEETING: The Contractor shall not commence performance on the tasks in this PWS until the CO has conducted a post-award meeting or has advised the Contractor that the post-award meeting has been waived. 9. FORMAL ACCEPTANCE OR REJECTION OF DELIVERABLES: The Government will review each deliverable within 10 business days and provide comments. The Contractor shall have three business days to incorporate the Government's comments and make appropriate revisions. 10. CHANGES TO THE PWS: Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor. 11. CONFIDENTIALITY AND NON-DISCLOSURE: It is agreed that: a. The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted upon request to the CO at the conclusion of the contract. b. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response. c. Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO. d. Non-Disclosure and Conflict of Interest: The Contractor and Contractor's staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements. 12. INFORMATION SECURITY: Contractor shall not have access to any government Information Systems. Contractor shall not have access to any sensitive Personnel Information. The contractor will have no access to Privacy Act information other than station and name of participants. 13. GOVERNMENT POINT OF CONTACT: LEARNING CONSULTANT (LC) Kevin Reid, BSOE Learning Consultant Little Rock Employee Education Resource Center 2200 Ft. Roots Drive North Little Rock, AR 72114 Phone +1 (555) 000-0000 FAX +1 (555) 000-0000 E-mail: contact@example.gov