U005--36C25526P0179 | HFMA Membership | KC | $16,000 ($64,000) | 589-C60171

The Department of Veterans Affairs is awarding a sole source contract to the Healthcare Financial Management Association (HFMA) under FAR 6.302-2 due to unusual and compelling urgency, as unforeseen circumstances threaten the continuity of patient care and facility operations at the Kansas City VA Medical Center. The procurement is for specialized certifications in revenue cycle, accounting and finance, business intelligence, managed care, and physician practice management, all of which must adhere strictly to federal accounting rules and regulations to ensure the Health Information Management System (HIMS) service line remains fully functional. Market research confirmed that HFMA is the only source capable of delivering these specific certifications within the required timeframe, making competitive procedures impractical without risking unacceptable delays that could directly impact mission-critical healthcare delivery. The contract has an estimated base value of $16,000 with a potential total value of $64,000, reflecting possible multi-year or extended scope funding, and is administered by the Department of Veterans Affairs Network Contracting Office 15 in Leavenworth, Kansas, with Ashley Schmitt serving as the contracting officer. No competitive evaluation process applies, as the acquisition is non-competitive and justified solely by urgency, rendering standard evaluation factors, weights, or trade-off analysis irrelevant. Performance is expected to occur at the Kansas City VA Medical Center, while contract administration is managed from Leavenworth, Kansas, with no specific delivery, packaging, or inspection criteria outlined beyond the requirement that certifications comply with federal accounting standards. The justification for sole source procurement is being prepared in accordance with FAR 6.305 and will be made publicly available after award. No representations, certifications, or socioeconomic status information for HFMA are provided, as none are required under this emergency procurement framework. The solicitation was posted on April 29, 2026, with a response deadline of May 12, 2026, and no amendments, options, or special contract requirements such as security clearances, key personnel designations, or organizational conflict of interest provisions are documented. Funding is identified under line 589-C60171, and while invoicing procedures are not specified, VA procurement systems such as WAWF or IPP are presumed to apply.