UDOT Notice of Sole Source AAHSTOWare Safety FY27

The Utah Department of Transportation (UDOT) is proposing a sole-source procurement for the AASHTOWare Safety software suite under solicitation number UDOT20260288JBSS, with a posted date of May 27, 2026, and a response deadline of June 4, 2026. This action is justified under Utah Code Section 63G-6a-802, citing that AASHTOWare Safety is a proprietary system available exclusively from the American Association of State Highway and Transportation Officials (AASHTO), making competitive procurement impractical due to the lack of alternative vendors and the significant transitional costs associated with switching systems. The procurement involves four core modules—Trends, Alternative Design, Segment, and Intersection—with an estimated total contract value of $600,000, broken into lump-sum payments per module without specified quantities or unit pricing. Performance is limited to the State of Utah, with delivery terms defined as F.O.B. Destination, Freight Prepaid, and no packaging, marking, or preservation requirements are specified. Although no formal contract clauses, inspection criteria, or evaluation factors are included, the award is contingent on a completed sole-source justification, a certified cost-benefit analysis, and disclosure of any financial or fiduciary relationships with the vendor. The contracting officer’s representative, Jeffery Barnes, is the point of contact for challenges and questions, with submissions required through UDOT’s online bidding portal. No small business set-asides, socioeconomic certifications, or entity identifiers are applicable, and the contract will be issued as a purchase order under a firm-fixed price structure. Funding is allocated through accounting code 2800 810 7009 XEC 6588 SR7009AK, and no contract administration details such as invoicing method, COR, or COTR have been formally designated. Public notice has been issued to allow for potential challenges, but no action is required if the sole-source determination is accepted.