UDOT Notice of Sole Source- Crucial Learning Participant Kits and Facilitator Materials

The Utah Department of Transportation is proceeding with a sole-source procurement for Crucial Learning Participant Kits and Facilitator Materials under Solicitation Number UDOT270017MPSS, justified by the exclusive intellectual property rights held by Crucial Learning over its certified training content, which makes competition neither feasible nor legally permissible. The procurement is structured for a five-year term without renewal options, with an estimated total value of $45,000 based on an annual requirement of 25 participant kits at $318 each, designed to support internal certified facilitators delivering the Crucial Conversations for Mastering Dialogue program exclusively using official, unmodified materials. The justification for avoiding a competitive process adheres to Utah Procurement Code provisions permitting non-competitive awards when only one source exists, transitional costs are prohibitive, or standard procedures are impractical, and it has been verified that no state cooperative contracts or alternative vendors can meet the mandatory certification and legal compliance requirements. Public notice was issued to allow third parties to challenge the sole-source determination, with responses due by July 27, 2026, to be submitted via email to the designated procurement contact, and any challenge must include documentation proving the existence of equivalent products and a comparative analysis of transitional costs. The contract requires delivery of authentic, copyrighted materials to UDOT facilities in Utah under F.O.B. Destination, Freight Prepaid terms, with acceptance responsibility resting with the department to verify completeness and compliance with Crucial Learning’s proprietary specifications; no formal packaging, preservation, or marking standards beyond authenticity are defined, and no federal contracting clauses or line-item structures are applicable. The procurement does not involve socioeconomic set-asides, size certifications, or federal accounting codes like AAC or TAR, nor are there designated COR or COTR roles identified beyond the primary point of contact at UDOT Procurement, and no invoicing systems or payment office details are specified, consistent with state-level administrative procedures rather than federal contractual frameworks.