Ultrafast Laser Workstation

Notice of Intended Procurement Name of Procuring Entity Toronto Metropolitan University (the “University”) Contact Person and Contract Person Coordinates Tim Sage, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243 Procurement Documents The procurement documents are available at www.merx.com. Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website. Description of Procurement The University is conducting a Request for Proposal (“RFP”) for an Ultrafast Laser Workstation. The procurement is] anticipated to involve negotiation. An electronic auction is not anticipated. Address and Final Date for Submissions Submissions must be submitted electronically at https://tmu.bonfirehub.ca on or before January 20, 2026, 11:00:00 AM EST. The submissions will not be opened publicly. Conditions for Participation The procurement is subject to the following conditions for participation: Insurance Requirements i. Commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than $5,000,000 per occurrence and including products and completed operations liability The policy shall include the following: Toronto Metropolitan University as an additional insured with respect to liability arising in the course of performance of the Successful Proponent’s obligations under, or otherwise in connection with, the Agreement ● Contractual liability coverage ● cross-liability and severability of interests clause ● employers’ liability coverage (or compliance with the paragraph below entitled “Proof of W.S.I.A. Coverage” is required) ● an obligation on the Supplier’s insurer to provide 30 day written notice of cancellation, termination or material change to the University ● tenants legal liability coverage (if applicable) ● non-owned automobile coverage with blanket contractual coverage for hired automobiles in the amount of $2MM. ii. Professional liability insurance containing at least $2,000,000 limit of coverage for all persons and services connected with this Agreement. WSIB A valid WSIB Clearance Certificate or alternatively Private Employers Liability in the amount of $2MM Research Security Attestation Form Must receive a Pass score Condition of Award Research Security and Affiliation Assessment including completion of Foreign Ownership, Control, or Influence (FOCI) and Research Security Questionnaire (Appendix L) prior to award. Applicable Trade Agreements This procurement is subject to the following trade agreement(s): The Canadian Free Trade Agreement, Chapter Five The Comprehensive Economic and Trade Agreement, Chapter 19 The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9 Contract Details The term of the agreement is 1 year. The University will base its selection of qualified suppliers on the following criteria: [insert evaluation criteria]. Stage 1 -Mandatory Evaluation Criteria: CRITERIA WEIGHTING (POINTS) File #1 – Proposal Acknowledgement Form Pass/Fail File #2 – Research Security Attestation Form Pass/Fail Stage 2- Technical Evaluation Criteria: CRITERIA WEIGHTING (POINTS) File # 3 -Company Information 10 File # 4- Relevant Experience 10 File # 5- Functional and Non-Functional Requirements 45 File # 8- Social and Sustainable Practices 5 Subtotal 70 Minimum Passing Score- Stage 2 49 Stage 3- Financial Evaluation Criteria: CRITERIA WEIGHTING (POINTS) Pricing Part I- Total Fixed Fee 30 Subtotal 30 Total Evaluated Score 100 Notes Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence. Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.