Upgrade 45-ton AAON split system HVAC unit at USCG COMCOM

This procurement is a Firm-Fixed Price contract set aside entirely for small businesses under NAICS code 333415, with a size standard of 1,250 employees, and is issued by the Department of Homeland Security through the U.S. Coast Guard Base Portsmouth for the Upgrade of a 45-ton AAON split system HVAC unit at the USCG Communication Command in Virginia Beach, Virginia. The scope requires full labor, materials, and equipment to complete all tasks outlined in the Statement of Work, including pulling a vacuum to at least 500 microns, charging 75 pounds of R410A refrigerant into circuit #1, removing and replacing failed control interfaces and wiring, installing new communication cables and components, commissioning the system for 24/7 mission-critical operation, and conducting an operational demonstration for the site manager. All work must be performed by technicians certified to work on AAON systems, and a designated Project Manager must serve as the single point of contact for the Contracting Officer and Contracting Officer’s Representative (COR), available by phone between 0700 and 1530 EST, Monday through Friday, with a requirement to respond to technical inquiries within three hours. The contractor must also submit electronic reports compatible with DHS workstations and adhere to strict work hours and staffing requirements, including advance notification or substitution for any absence of key personnel. Quotes must be submitted via the SF-18 form by 5:00 PM Eastern Time on June 2, 2026, to two designated email addresses, and must include the solicitation number, UEI, CAGE code, TIN, legal business name, technical approach demonstrating compliance with the SOW, and a statement of agreement with all contract terms. The Government will evaluate offers using a Lowest Price Technically Acceptable (LPTA) methodology, with technical capability assessed as a pass/fail gate before awarding to the lowest-priced technically acceptable offer. A mandatory site visit is scheduled for May 26, 2026, at the performance location, requiring visitors to complete a security access form and present a valid Real ID or passport along with full name, date of birth, and the last four digits of their Social Security number, unless they hold a valid Military ID or RAPIDGate pass. Contractors must maintain active SAM registration throughout contract performance, comply with all applicable FAR clauses including labor standards under the Service Contract Act and Executive Order 140