UPS Battery Monitoring System

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. This solicitation is a Request for Quotation (RFQ). Simplified Acquisition Procedures shall be utilized. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-58. The associated North American Industrial Classification System (NAICS) code for this procurement is 335999 with a small business size standard of 500 employees. This acquisition is being procured using full and open competition. The National Institute of Standards and Technology (NIST), Enterprise Systems Division (ESD) Computer Facilities Team, located in Gaithersburg, MD, provides support for customers of the ESD computer facilities. NIST Gaithersburg's Central Computing Facility (CCF) Primary Uninterrupted Power System (UPS) had a battery fire several years ago in which one of the UPS battery banks failed. The primary UPS at the computer facility at NIST in Boulder, CO, also had a battery failure prior to that at NIST Gaithersburg that was not known, resulting in the loss of the Boulder Computer Facility due to the UPS not picking up the electrical load when it was needed. A decision has been made that NIST requires a battery monitoring system that will protect the ESD computer facilities at NIST Gaithersburg and NIST Boulder from these types of events in the future. The UPS Battery Monitoring system would be used by the CCF Operators, working from their control room in Gaithersburg, to actively monitor the UPS battery condition for the UPS in both Boulder Colorado and Gaithersburg, Maryland. In the event that an abnormal condition would occur, the UPS Battery Monitoring system would send an alert to the NIST SMTP server to notify key specified personal that one of the UPS, either in Boulder or Gaithersburg was having an issue. The software that is included as part of this procurement that will allow for the CCF Operators to see which UPS, which battery bank for the UPS, and which battery in that battery bank is having an issue. The CCF Operators will then call the UPS vendor to put in a trouble call for repair. The purpose of this acquisition is to provide two "turn-key" solutions, one for NIST Gaithersburg and one for NIST Boulder which shall include the necessary hardware, software, equipment, installation, training services, and future updates. GENERAL REQUIREMENTS All general requirements apply to both NIST Gaithersburg and NIST Boulder sites. - All of the installations of the battery monitoring sensors for each battery or battery cabinet must be coordinated with the NIST technical point of contact who will be identified at the time of award. The NIST technical point of contact is, hereafter, referred to as "NIST". - Installation sites are operational data centers requiring that operational equipment remain operating while battery monitoring systems are installed. IT equipment in the IT equipment racks must remain on while the battery monitoring appliances are installed. All workers entering the data center must follow security rules for inside the data center or supporting spaces such as UPS or Transformer rooms - No cameras shall be brought into the installation sites, nor shall pictures shall be taken; - All workers must sign in and out of data center each time they leave and enter; - Workers will be escorted to work area inside the data center by NIST personnel, and shall not leave specified work area inside of the data center; - Workers are not authorized to go into restricted areas; - No food, drink, gum, or other consumable items shall be brought into the data center; - No trash may be left in data center when workers leave. The Contractor shall ensure all trash is removed; - Because of high air flows, and the danger to IT equipment that this presents, all items not secured must be removed from data center areas when work is not on-going. There will be no staging area provided inside of the data center to use once the Contractor has left the data center; - All data center safety rules must be followed; - All hardware entering or leaving the data center must be logged on the hardware log sheet; - Based on existing infrastructure, all network cards must use CAT5e; Size Requirements Battery monitoring appliance(s) must be able to be mounted in a standard IT equipment 24" rack with 19" rails. Appliances must be delivered with all the necessary equipment to mount into NIST-owned IT equipment racks including rails or a shelf that will allow for these appliances to fit into the designated IT equipment rack. Contractor shall be responsible for the installation into the IT equipment racks. The IT equipment racks are already installed in the NIST data centers at both the Gaithersburg (Rittal #7804009 IT Equipment Rack) and Boulder (Dell 4210 model IT Equipment rack) sites, with other operational equipment in the racks. These racks will not leave the government site or the data center in which they are located. The battery monitoring site controller must be able to fit on top of the UPS battery string cabinet for both the Gaithersburg and Boulder locations or the vendor must provide for a suitable storage location and cabinet for the device, working with the technical POC to determine the location based on the size provided by the vendor. Accounts All appliances must be delivered with eight accounts and two security groups to allow access for the CCF operators to monitor both sites. Account names shall be provided by the Technical Point of Contact. After installation, the Contractor shall be responsible to ensure that the accounts are accessible via the NIST network for monitoring and review. After installation, appliances must have accounts created for the POC of each site to be able to access and manage their site appliance. All interested Contractors shall provide a quotation for all of the following line items. All equipment must be new. Used or remanufactured equipment shall not be considered for award. LINE ITEM 0001: Quantity one (1) each UPS Battery Monitoring System for NIST Gaithersburg which shall include all of the following components, meet all of the general requirements and meet all of the following required specifications. A. Qty. 200 ea. Battery Monitoring Sensors: - General: Since the Gaithersburg UPS (model Eaton Powerware 9315), has 200 12 volt batteries, it will require 200 sensors, one for each battery. There are a total of 5 strings of batteries, each string having 40 batteries that are stored in a battery cabinet (model: 12CZ4-240SLF250-480C-6H400-A/D-S24-U). The batteries are model SLF12250 batteries. These sensors must be used to measure battery temperature, battery voltage, and impedance or admittance. These sensors must communicate with the battery monitoring site controller through the cables installed and provided by the vendor. - There should be a multi-color indicator light for each sensor that will indicate the mode or status of each battery sensor. If a battery was to go into an alarm condition, the light should change color or come on to indicate which battery in the battery string is in the alarm or alert condition. - Fault Protection: The battery sensor(s) must be electrical isolated between each battery sensor in the battery string and the battery monitoring site controller. These battery sensors might be optically isolated or equivalent to accomplish this isolation for fault protection. B. Qty. 5 ea. Float Current Sensors: It should include one float sensor for each battery string; there are a total of 5 battery strings. These current float sensors will be installed and configured by the vendor. C. Qty. 5 ea. Cable Kits: These cable kits should include typical CAT-5 or equivalent cabling of the correct lengths to allow for connections to battery monitoring sensors for specified battery cabinet. These cable kits should then be connected to the battery monitoring site controller through the CAT5e cables or equivalent provided and installed by the vendor. D. Qty. 24 ea. volt wall transformer(s) for battery monitoring site controller: Used to plug into a 120v outlet, this transformer(s) must be capable of powering a battery monitoring site controller if it requires DC voltage. If the battery monitoring site controller uses 120v AC voltage, then a transformer is not required. E. Qty. 5 ea. CAT5e Cables or equivalent: These must be placed in conduit mounted along the walls to connect the battery monitoring controller to the individual battery monitoring string cable kits. See drawing of UPS room for configuration of the battery cabinets. All conduits must be placed in non-obstruction areas with a minimum height from floor of 9 feet except when directly tying into the battery cabinet. The conduit will be installed by the vendor. The network cables will be installed and tested by the vendor to ensure that there is communication between the battery monitoring controller and the battery strings. F. Battery Monitoring Site Controller(s): Purpose: This device or devices will be to collect the most recent measurement(s) and alerts of each of the 200 battery monitoring sensors and then forward the data and alerts to the battery monitoring appliance. The battery monitoring site controller(s) must also able to completely communicate with the battery monitoring appliance, sending it the specified data at the specified intervals as well as any alarm information if any of the measurements are abnormal based on determined set points. This battery monitoring site controller(s) must also be able to log the data it has received from the battery sensors, communicate with and log the data and alerts from the float current sensors, and perform AC ripple current measurements. The battery monitoring site controller(s) must also be able to apply a set of user-specified "baselines" to each of the battery sensor's data to maintain a set of metrics for each battery based on the initial battery specifications. - Network: This controller(s) must be fully Ethernet TCP/IP compatible as well as support SNMP to communicate with the battery monitoring sensors. This battery monitoring site controller(s) must be able to support up to 6 strings of batteries if needed, although currently only five strings of batteries are in production. The site controller(s) will manage what battery tests are completed by the battery sensors and at what intervals. The setting of these tests, the interval of these tests, and the alarm / alert set points will be set by the vendor initially for this device after consulting with the point of contact at NIST. - Web Page: This site controller must have a built in web page to allow for site controller review by the battery monitoring system administrator. This site controller web page must be configurable to be secured using passwords and user accounts. This web page must include a summary page with alarm color coding, a battery details web page that allows you to monitor individual batteries real-time measurements, as well as a web page to be able to configure labels for the batteries and alarm thresholds. This web page shall be configured by the vendor based on conversation with point of contact. The vendor is also to create specified accounts and help NIST change the passwords of the accounts after consulting with the technical point of contact person for NIST. - Email: This battery site controller(s) must also be able to send emails independently of the battery monitoring appliance for alerts or notifications to specified email addresses if configured to do so. The vendor is responsible for configuring this controller(s) to send out email alerts for specified events. - Location: The battery site controller(s) is expected to be placed on top of the battery storage cabinet for battery string 1 listed in the Gaithersburg Primary CCF UPS drawing. There has already been installed several 120 volt power circuits for this device(s) for the transformer(s) to connect too as well as network lines installed going directly to the IT equipment rack in which the battery monitoring appliance is to be installed. The vendor will install this battery monitoring site controller(s) in specified location in IT equipment rack in specified IT equipment rack. G. Qty. 1 ea. Battery Monitoring Appliance: Purpose: The battery monitoring appliance is used to store the data and alarms / alerts collected from the battery monitoring site controller for a specified period of time, for NIST purposes the alarms and events must be maintained for a minimum of 120 days of data retention. For normal routine data must be maintained for a minimum of 90 days. This battery monitoring appliance also is needed to isolate the battery monitoring site controller(s) from the NIST network, providing a secure gateway for the CCF Operators and ESD computer facilities staff to monitor the status of the primary CCF UPS batteries. - Networking: This appliance will communicate with the Battery Monitoring Site Controller with one network card on a private network line provided by NIST and communicate with the general NIST network on a separate network card also built into this appliance. This battery monitoring appliance must also able to completely communicate with the battery monitoring site controller, receiving the requested data at the specified intervals as well as any alarm traps if any of the measurements are abnormal. This networking will be configured by the vendor based on the settings given by the point of contact. - Operating System: This appliance must run a secured operating system with any software updates offered by the vendor to maintain the appliance securely. This appliance must be completely up to date for all existing security or operating system patches available for this device prior to being delivered or installed at NIST. The battery monitoring appliance must come with BIOS password protection. This battery monitoring appliance must also come with anti-virus software installed, configured to perform scans at no less then weekly intervals, be configured to automatically receive both virus definitions and software updates from the Internet with a license included that ensures that these updates will be included for a minimum of 1 year. The vendor must also provide in writing the port numbers necessary for the anti-virus software to receive these updates. This port information must be provided from the vendor a minimum of month prior to equipment installation. (In computer networking, a port is an application-specific or process-specific software construct serving as a communications endpoint. It is used by the transport protocols of the Internet Protocol Suite, such as Transmission Control Protocol (TCP) and User Datagram Protocol (UDP). A specific port is identified by its number, commonly known as the port number and the type of transport protocol used for communication.)The vendor will also create the necessary accounts for access to this device based on the information given by the technical point of contact. The vendor will also provide training for logging onto the system and changing the passwords of the created or existing accounts. - Physical Location: The battery monitoring appliance must come with IT equipment rails required to mount this appliance that must be able to be mounted into a 19" standard IT equipment rack that will be provided by NIST since NIST only uses their standardized racks already locked in place in the data center. NIST will provide the necessary network lines to this IT equipment rack; the vendor must mount the battery monitoring appliance in the specified location in the IT equipment rack as directed by the point of contact. NIST will also provide a USB connection to the battery monitoring appliance that will allow for a localized keyboard, video, and mouse (KVM) connection provided by NIST for localized battery monitoring appliance management or configuration. This equipment will be stored in the main NIST datacenter within the limits of network cable length for CAT5e cable. - Web Page: This battery monitoring appliance web page must be configurable to be secured using passwords and user accounts. This battery monitoring appliance web page must only use the Hypertext Transfer Protocol Secure (HTTPS) for web site communications, it must not allow Hypertext Transfer Protocol (HTTP) web communications. This battery monitoring appliance web page must include a summary page with alarm color coding, a battery details web page that allows you to monitor individual batteries real-time measurements, as well as a web page to be able to configure alarm thresholds for the batteries or battery strings. Must be able to remotely acknowledge alarms and alerts through the web page. These web page user accounts will be created by the vendor based on inputs from the technical point of contact at NIST. User accounts must be configurable for user account privilege control. - Email Alerts: This battery monitoring appliance must also be able to send emails alerts and notifications independently of the battery monitoring site controller for alerts or notifications to specified email addresses if configured to do so. These email alerts will be configured by the vendor as part of the installation based on inputs received by the technical point of contact. LINE ITEM 0002: Quantity one (1) each UPS Battery Monitoring System for NIST Boulder, CO, which shall include all of the following components, meet all of the general requirements, and meet all of the following required specifications. A. Qty. 80 ea. Battery Monitoring Sensors: - General: Since the Boulder 40 kVA UPS (model Eaton Powerware 9390), has 80 12 volt (Model 12-120 VRLA) batteries, it will require 80 battery monitoring sensors, one for each battery. There are a total of 2 strings of batteries, each string having 40 batteries that are stored in two attached to the UPS Eaton battery cabinets. These sensors must be used to measure battery temperature, battery voltage, and impedance or admittance. These sensors must communicate with the battery monitoring site controller through the cables installed and provided by the vendor. - There should be a multi-color light for each sensor that will indicate the mode or status of each battery sensor. If a battery was to go into an alarm or alert condition, the light should change color or come on to indicate which battery in the battery string is in the alarm or alert condition. - Fault Protection: The battery sensor(s) must be electrical isolated between each battery sensor in the battery string and the battery monitoring site controller. These battery sensors might be optically isolated or equivalent to accomplish this isolation for fault protection. B. Qty. 2 ea. Float Current Sensors: It should include one float sensor for each battery string; there are a total of 2 battery strings. These current float sensors will be installed and configured by the vendor. C. Qty. 2 ea. Cable Kits: These cable kits should include typical CAT-5 or equivalent cabling of the correct lengths to allow for connections to battery monitoring sensors for specified battery cabinet. These cable kits should then be connected to the battery monitoring site controller through the CAT5e cables or equivalent provided and installed by the vendor. D. Qty. 24 ea. volt wall transformer(s) for battery monitoring site controller: Used to plug into a 120v outlet, this transformer(s) must be capable of powering a battery monitoring site controller if it requires DC voltage. If the battery monitoring site controller uses 120v AC voltage, then a transformer is not required. E. Qty. 2 ea. CAT5e Cables or equivalent: These must be installed by the vendor to connect the battery monitoring controller to the individual battery monitoring string cable kits. The network cables will be installed and tested by the vendor to ensure that there is communication between the battery monitoring controller and the battery strings. F. Battery Monitoring Site Controller(s): - Purpose: This device or devices will be to collect the most recent measurement(s) and alerts of each of the 80 battery monitoring sensors and then forward the data and alerts to the battery monitoring appliance. The battery monitoring site controller(s) must also able to completely communicate with the battery monitoring appliance, sending it the specified data at the specified intervals as well as any alarm information if any of the measurements are abnormal based on determined set points. This battery monitoring site controller(s) must also be able to log the data it has received from the battery sensors, communicate with and log the data and alerts from the float current sensors. The battery monitoring site controller(s) must also be able to apply a set of user-specified "baselines" to each of the battery sensor's data to maintain a set of metrics for each battery based on the initial battery specifications. - Network: This controller(s) must be fully Ethernet TCP/IP compatible as well as support SNMP to communicate with the battery monitoring sensors. This battery monitoring site controller(s) must be able to support up to 6 strings of batteries if needed, although currently only two strings of batteries are in production. The site controller(s) will manage what battery tests are completed by the battery sensors and at what intervals. The setting of these tests, the interval of these tests, and the alarm / alert set points will be set by the vendor initially for this device after consulting with the technical point of contact at NIST. - Web Page: This site controller must have a built in web page to allow for site controller review by the battery monitoring system administrator. This site controller web page must be configurable to be secured using passwords and user accounts. This web page must include a summary page with alarm color coding, a battery details web page that allows you to monitor individual batteries real-time measurements, as well as a web page to be able to configure labels for the batteries and alarm thresholds. This web page shall be configured by the vendor based on conversation with point of contact. The vendor is also to create specified accounts and help NIST change the passwords of the accounts after consulting with the technical point of contact person for NIST. - Email: This battery site controller(s) must also be able to send emails independently of the battery monitoring appliance for alerts or notifications to specified email addresses if configured to do so. The vendor is responsible for configuring this controller(s) to send out email alerts for specified events. - Location: The battery site controller(s) is expected to be placed on top of the battery storage cabinet for battery string 1 of the Boulder CCF. There has already been installed several 120 volt power circuits for this device(s) for the transformer(s) to connect too as well as network lines installed going directly to the IT equipment rack in which the battery monitoring appliance is to be installed. The vendor will install this battery monitoring site controller(s) in specified location in the specified IT equipment rack. G. Qty. 1 ea. Battery Monitoring Appliance: - Purpose: The battery monitoring appliance is used to store the data and alarms / alerts collected from the battery monitoring site controller for a specified period of time, for NIST purposes the alarms and events must be maintained for a minimum of 120 days of data retention. For normal routine data must be maintained for a minimum of 90 days. This battery monitoring appliance also is needed to isolate the battery monitoring site controller(s) from the NIST network, providing a secure gateway for the CCF Operators and ESD computer facilities staff to monitor the status of the primary Boulder CCF UPS batteries. - Networking: This appliance will communicate with the Battery Monitoring Controller with one network card on a private network line provided by NIST and communicate with the general NIST network on a separate network card also built into this appliance. This battery monitoring appliance must also able to completely communicate with the battery monitoring site controller, receiving the requested data at the specified intervals as well as any alarm traps if any of the measurements are abnormal. This networking will be configured by the vendor based on the settings given by the point of contact. - Operating System: This appliance must run a secured operating system with any software updates offered by the vendor to maintain the appliance securely. This appliance must be completely up to date for all existing security or operating system patches available for this device prior to being delivered or installed at NIST. The battery monitoring appliance must come with BIOS password protection. This battery monitoring appliance must also come with anti-virus software installed, configured to perform scans at no less then weekly intervals, be configured to automatically receive both virus definitions and software updates from the Internet with a license included that ensures that these updates will be included for a minimum of 1 year. The vendor must also provide in writing the port numbers necessary for the anti-virus software to receive these updates. This port information must be provided from the vendor a minimum of month prior to equipment installation. (In computer networking, a port is an application-specific or process-specific software construct serving as a communications endpoint. It is used by the transport protocols of the Internet Protocol Suite, such as Transmission Control Protocol (TCP) and User Datagram Protocol (UDP). A specific port is identified by its number, commonly known as the port number and the type of transport protocol used for communication.)The vendor will also create the necessary accounts for access to this device based on the information given by the technical point of contact. The vendor will also provide training for logging onto the system and changing the passwords of the created or existing accounts. - Physical Location: The battery monitoring appliance must come with IT equipment rails required to mount this appliance that must be able to be mounted into a 19" standard IT equipment rack that will be provided by NIST since NIST only uses their standardized racks already locked in place in the data center. NIST will provide the necessary network lines to this IT equipment rack; the vendor must mount the battery monitoring appliance in the specified location in the IT equipment rack as directed by the point of contact. NIST will also provide a KVM connection to the battery monitoring appliance that will allow for a localized keyboard, video, and mouse (KVM) connection provided by NIST for localized battery monitoring appliance management or configuration. This equipment will be stored in the NIST Boulder datacenter within the limits of network cable length for CAT5e cable. - Web Page: This battery monitoring appliance web page must be configurable to be secured using passwords and user accounts. This battery monitoring appliance web page must only use the Hypertext Transfer Protocol Secure (HTTPS) for web site communications, it must not allow Hypertext Transfer Protocol (HTTP) web communications. This battery monitoring appliance web page must include a summary page with alarm color coding, a battery details web page that allows you to monitor individual batteries real-time measurements, as well as a web page to be able to configure alarm thresholds for the batteries or battery strings. Must be able to remotely acknowledge alarms and alerts through the web page. These web page user accounts will be created by the vendor based on inputs from the technical point of contact at NIST. User accounts must be configurable for user account privilege control. - Email Alerts: This battery monitoring appliance must also be able to send emails independently of the battery monitoring site controller for alerts or notifications to specified email addresses if configured to do so. This email alerts will be configured by the vendor as part of the installation based on inputs received by the technical point of contact. LINE ITEM 0003: DELIVERY AND INSTALLATION: All equipment shall be delivered, installed and fully operational at both NIST Gaithersburg and NIST Boulder sites not later than 16 weeks after award. Delivery to NIST Gaithersburg Delivery shall be made to NIST, 100 Bureau Drive, Gaithersburg, MD 20899. Delivery term shall be FOB Destination. The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. Delivery to NIST Boulder Delivery shall be made to NIST/Enterprise System Division, Radio (1), Room 4563, 325 Broadway, Boulder, CO, 80305-3328. Delivery term shall be FOB Destination. The Contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. Installation at NIST Boulder and NIST Gaithersburg - All equipment shall be delivered, installed and full operational at both NIST Gaithersburg and NIST Boulder sites not later than 16 weeks after award. - The Contractor shall install all equipment. Installation shall include, at a minimum, uncrating / unpackaging of all equipment, set-up and hook-up of all equipment, start-up, and demonstration of all required specifications. Qualified personnel shall install the system and perform all activities necessary to ensure the system is fully functional and meets all required specifications. - The installation of sensors in the UPS battery cabinets shall be completed during normal business hours, which are defined as 10am - 6pm Eastern Time in Gaithersburg, MD and 10am - 5pm Mountain Time Zone in Boulder, CO. - Installing the sensors in the UPS battery cabinets will require turning off the battery breaker on each string during installation. At any point during the installation, only one string will be worked on until the installation of sensors on that string is complete. Other strings will remain in service. The UPS will not be put into bypass during the installation of sensors. The vendor will be responsible for the turning off and on the battery string breakers, informing the NIST technical point of contact prior to any breaker being turned on or off. - Dedicated CAT5e wiring between the battery monitoring site controller and battery monitoring appliance will be provided by NIST for both the NIST Boulder and Gaithersburg sites. The Contractor shall be responsible for the wiring of CAT5e cable between the battery monitoring site controller and battery strings. The contractor will install the CAT5e cabling in conduit in Gaithersburg and mounted along the walls of the UPS room. Since the Boulder UPS battery string cabinets are connected to the UPS directly, they will not...