J065--UPS Preventive Maintenance

The James A. Haley Veterans Hospital requires preventative maintenance services for ten uninterruptible power supply (UPS) systems critical to mission-critical operations, under a firm-fixed price contract issued as a Request for Quotation by the Department of Veterans Affairs Network Contracting Office 8. The contract is a 100% Service-Disabled Veteran-Owned Small Business Set-Aside under NAICS code 811210, with a base performance period of twelve months from the date of award and four optional one-year periods, each exercisable at the government’s discretion. The contractor must provide comprehensive labor, parts, travel, and equipment to conduct semi-annual inspections and preventative maintenance on identified UPS units located across multiple facilities, adhering to NFPA 70, 70B, 70E, 99, 101, 110, OSHA standards, and the Joint Commission Accreditation Manual. An initial maintenance schedule must be submitted within seven calendar days after award, followed by an annual schedule with fourteen days’ notice, and field reports must be provided on-site after each inspection. The contractor is required to respond to emergency service calls within two business hours and fully restore functionality within twenty-four business hours. All personnel must be U.S. citizens, possess appropriate certifications, undergo background investigations consistent with VA Directive 0710, and comply with Tier 3 or Tier 5 security clearance requirements where applicable. Contract administration is managed by J’Vonne Wilson, with payment processed electronically via the System for Award Management using EFT or third-party methods, and invoices must be submitted electronically under VAAR Clause 852.232-72 with full detail including TIN and EFT information. The contractor must comply with strict marking requirements for all vehicles, equipment, and documentation to avoid any implication of government representation. Offers must include complete representations and certifications per FAR 52.212-3, address all solicitation amendments, and include past performance details. The evaluation will consider technical and past performance combined with price as the most advantageous factors, with option pricing reviewed for balance. Security prohibitions, combating trafficking, DEI discrimination, whistleblower rights, and personnel vetting clauses are incorporated by reference with deviations effective through 2026. A site visit was encouraged on June 23, 2026, and proposals were due by June 26, 2026.