URFP 2027-07-P&R-Parks and Recreational Annual Programs

Frederick County, Virginia, is soliciting Unsealed Request for Proposals (URFP 2027-07-P&R) to establish multiple contracts with qualified suppliers for the provision of year-round recreational services. The scope of work includes the delivery of recreational classes, clinics, instructional programs, day trips, and seasonal camps for participants ranging from preschool age through adulthood. Proposals must be submitted by October 13, 2026, via the eVA electronic procurement platform or through physical delivery to the County Purchasing Manager. The selected contracts will have an initial term of one year, with the option for the County to renew for up to four additional one-year periods. Price increases during these renewal periods are capped at a maximum of 5% per year. The County will make multiple awards based on the best value, evaluating factors such as the ability to meet requirements, experience with government entities, performance history, and the price per person. Offerors are required to provide at least three client references and must maintain adequate liability insurance, naming the County as an additional insured. Payment terms are set at a minimum of Net 45 days, and invoices must include a valid purchase order number. Suppliers must be licensed and authorized to transact business in Virginia. The evaluation process may include a preliminary review, reference checks, and potential oral presentations for the highest-scored offerors before final negotiations and the request for best and final offers.