US Coast Guard TraCen Petaluma, CA - Annual and Pre-Placement Medical Exams Jun 02,

This is a solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 61200PR260031508 is issued as a request for quotation (RFQ), request to conduct annual and pre-placement medical examinations.

This acquisition IS set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is 621111 with a small business size standard of $16.0M. Product Service Code is Q509.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.

(2) The name, address, telephone number of the Offeror.

(3) The Offeror’s Unique Entity Identifier (UEI)

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

The U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma, located at 599 Tomales Rd, Petaluma, CA 94952, is seeking a qualified medical provider to conduct annual and pre-placement medical examinations.

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit price means the offeror shall provide the service/supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable.

Reference Attached Statement of Work in Solicitation 61200PR260031508 

Period Of Performance: 

Base Period: August 1, 2026 through July 31, 2027

Option Year One (1): August 1, 2027 through July 31, 2028

Option Year One (2): August 1, 2028 through July 31, 2029

Option Year One (3): August 1, 2029 through July 31, 2030

Option Year One (4): August 1, 2030 through July 31, 2031

Place of Performance: The primary place of performance will be the contractor’s facility.

Basis for Award

Award will be made to the quoter whose quotation offers the best value to the government, considering technical capability, past performance, and price.

The government will evaluate information based on the following evaluation criteria:

Technical Capability:

The Government will evaluate the offeror’s technical capability to perform the requirements outlined in the Statement of Work (SOW). This includes the offeror’s ability to conduct annual and pre-placement medical examinations. The evaluation will consider the offeror’s approach to conduct annual and pre-placement medical examinations, including their understanding of the scope, tasks, and performance standards. Proposals must demonstrate a clear and comprehensive plan for fulfilling all contract requirements.

Past Performance:

The Government will assess the offeror’s past performance in conducting annual and pre-placement medical examinations. The evaluation will consider the quality, timeliness, and reliability of previous contract performance, as determined through references or other available information. Offerors with a proven record of successful performance in comparable contracts will be viewed more favorably.

Price:

Price will be evaluated based on the total proposed Firm Fixed Price for all labor, materials, equipment, and services required to fulfill the SOW. The Government will consider whether the price is fair and reasonable in relation to the technical capability and past performance of the offeror. While price is an important factor, it will be considered in conjunction with the other evaluation criteria to determine the overall best value to the Government.

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the Government may consider the quote unacceptable

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully conforms to this solicitation and is determined to be the most advantageous, considering price and other factors. 

The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase order is anticipated resulting from this RFQ, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

Offerors must complete entity-level representations and certifications online in the System for Award Management (SAM) in accordance with FAR 52.204-7, System for Award Management –Registration.

All quoters must submit the following:

VOLUME 1: Price Section A: Pricing shall be submitted as requested for the listed Supplies/Services.  Total price will be evaluated by the Government. Proposed price should reflect a clear understanding of the requirements, is consistent with the various elements of the offer. 

VOLUME 2: Section A Technical Proposal: Offeror shall submit company's detailed technical approach and methodology for completing all requirements of the Statement of Work (SOW). The Technical Volume shall not exceed thirty (30) pages in length, with a minimum 12-point font.  Page limitation includes any drawings, charts, pictures, etc., and excludes section dividers, table of contents, figures/tables, glossary of terms and cross-referencing indices and resumes -all of which are not considered content pages.

VOLUME 3: Past Performance Record: Offerors shall provide contract data for two (2) relevant contracts that the offeror is currently performing or has completed during the last five (5) years. The following information shall be included:

Contractor Name and Contract Number; Customer points of contact (minimum of two; provide name, telephone number, fax number and e-mail addresses); Length of contract to include Period of Performance (dates); Initial Contract Price; Description of product/service provided (include sufficient detail to demonstrate similarities and dissimilarities to the requirements of this solicitation)

All quotes must be emailed to Amanda Distasio via email to contact@example.gov and shall be received no later than June 17, 2026 1100am Eastern Time. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(c).

All email quotes must have Solicitation Number 61200PR260031508 in the subject of the email.