US COAST GUARD TRAINING CENTER PETALUMA. SECURE SHREDDING SERVICES

This is a solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 61200PR260045361 is issued as a request for quotation (RFQ), request for Secure Document Shredding and Destruction Services at U.S. Coast Guard Training Center Petaluma, 599 Tomales Road, Petaluma, CA 94952.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561990 – All Other Support Services, with a small business size standard of $16.5 Million. Product Service Code is R614.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.
(2) The name, address, telephone number of the Offeror.
(3) The Offeror’s Unique Entity Identifier (UEI)
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendment

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma, 599 Tomales Road, Petaluma, CA 94952, has a requirement for secure, certified document destruction services to safeguard sensitive materials, including Personally Identifiable Information (PII) and Controlled Unclassified Information (CUI).

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit price means the offeror shall provide the service/supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable.

Reference Attached Statement of Work in Solicitation 61200PR260045361

Period Of Performance:

Base Period: September 15, 2026 – September 14, 2027

Option Period One: September 15, 2027 – September 14, 2028

Option Period Two: September 15, 2028 – September 14, 2029

Option Period Three: September 15, 2029 – September 14, 2030

Option Period Four: September 15, 2030 – September 14, 2031

Place of Performance: The primary place of performance will be at U.S. Coast Guard (USCG) Training Center (TRACEN) Petaluma, 599 Tomales Rd, Bldg. 530, Petaluma, CA 94952.

Basis for Award

The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation represents the best value to the Government, price and other factors considered, utilizing the best value trade-off process.

The following factors will be used to evaluate offers: Technical Capability, Past Performance, and Price.

Technical Capability: The Government will evaluate the offeror’s technical capability to perform the requirements outlined in the Statement of Work (SOW). This includes the offeror’s ability to perform secure document destruction services, ability to provide Certificates of Destruction and other documentation, and comply with all applicable federal, state, and local regulations. The evaluation will consider the offeror’s approach to perform certified services for various work order requirements including their understanding of the scope, tasks, and performance standards, such as maintaining a secure chain of custody and utilizing high-security shredding mechanisms. Proposals must demonstrate a clear and comprehensive plan for fulfilling all contract requirements.

Past Performance: The Government will assess the offeror’s past performance in performing shredding services to federal, state, or local government agencies, or commercial entities. The evaluation will consider the quality, timeliness, and reliability of previous contract performance, as determined through references or other available information. Offerors with a proven record of successful performance on contracts of similar size, scope, and complexity will be viewed more favorably.

Price: Price will be evaluated based on the total proposed Firm Fixed Price for all labor, materials, equipment, and services required to fulfill the SOW. The Government will consider whether the price is fair and reasonable in relation to the technical capability and past performance of the offeror. While price is an important factor, it will be considered in conjunction with the non-price evaluation criteria to determine the overall best value to the Government.

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the Government may consider the quote unacceptable.

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully conforms to this solicitation and is determined to be the most advantageous, considering price and other factors. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary.

The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase order is anticipated resulting from this RFQ, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov. Offerors must complete entity-level representations and certifications online in the System for Award Management (SAM) in accordance with FAR 52.204-7, System for Award Management – Registration.