USASAC IMS New Cumberland Digitization

The USASAC IMS New Cumberland Digitization project is an Invitation for Bid issued by the U.S. Government Publishing Office for the scanning and digitization of approximately 6,504,300 pages of paper records, consisting of roughly 5,913,000 sheets. The scope of work involves the pickup, palletization, and transportation of approximately 1,971 banker boxes from New Cumberland, Pennsylvania. The contractor is responsible for all document preparation, including the replacement of approximately 800 worn boxes, and must maintain a strict chain of custody for materials. Deliverables include text-searchable PDF/A images with OCR and accompanying TXT files, which must be stored on FIPS 140-3 compliant encrypted hard drives. The project requires strict adherence to NARA and NIST standards, specifically NIST 800-37, NIST SP 800-53, and NIST SP 800-88r2 for media sanitization. Because records may contain Controlled Unclassified Information (CUI), the contractor must utilize a Federal accredited moderate boundary network and comply with DODI 5200.48. Personnel must undergo Tier 2 background investigations and meet specific access requirements, including U.S. citizenship. The period of performance extends from a purchase order issuance by September 30, 2026, to a project completion date of March 31, 2028. Bids are evaluated based on unit pricing for pages scanned, packed cartons, and hard drives, with submissions due by September 25, 2026.