VAARNG 29th Band Life Cycle Instruments

1. GENERAL INFORMATION: A. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. B. The 29th Infantry Division Band is looking to purchase band equipment for their band. A list of all items is included in this solicitation, substitutes for the items listed are NOT permitted, as this is a brandname specific acquisition. C. The Government will award a Firm Fixed-Price Contract(s) resulting from this Request for Quote (RFQ). The associated North American Industrial Classification System (NAICS) code for this procurement is 339992 Musical Instrument Manufacturing. The Product Service Code (PSC) is 7710, Musical Instruments with a business size standard of 1000 employees. This requirement is a 100% Small Business Set-A-Side solicitation and only qualified offerors may submit quotes. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04, dated June 2, 2023. D. The Government will not pay for costs associated with the preparation of a quote in response to this combined synopsis/solicitation. E. Payment will be made through the Wide Area Workflow (WAWF) application in accordance with DFARS clause 252.232-7006, Wide Area Workflow Payment Instructions. F. Interested vendors agree to hold the prices in their quote firm for 60 calendar days from the date specified for the closing of this RFQ. G. All items must be new. No refurbished or used items will be accepted. H. NG Agency Protest Program is intended to encourage interested parties to seek resolution of their concerns with the National Guard (NG) as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office (GAO) or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods as if filed at the GAO. The NG protest decision goal is to resolve protests within 35 calendar days from filing. An agency protest may be filed with either the Contracting Officer or the NG Agency's Protest Decision Authority, but not both, in accordance with NG protest procedures. To be timely, the protests must be filed with the periods specified in FAR 33.103. To file a protest under the NG Agency Protest Program, the protest must request resolution under that program and be sent to the address below: National Guard Bureau Office of the Director of Acquisitions/ Head of Contracting Activity ATTN: NGB-AQ-O 111 S. George Mason Dr. Arlington, VA 22204 Email: contact@example.gov All other agency-level protests should be sent to the Contracting Officer, Rebecca L. Fowler (contact@example.gov) at 2. COMMUNICATION WITH THE GOVERNMENT: A. Questions: Submit written questions via email ONLY to contract specialist David A. Pickard at contact@example.gov. No phone calls will be accepted. Questions will be received until July 26, 2023, no later than 11:00 a.m. Eastern Standard Time (EST). B. Administrative Information: 1. Contracting Officer: Rebecca Fowler: contact@example.gov 2. Contract Specialist: David A. Pickard: contact@example.gov 3. BASIS FOR AWARD: A. The Government intends to award to the responsive, responsible vendor whose quote is the lowest price and meets the requirements as stated in the Purchase Description for the items requested. B. An award(s) will be made on the basis of low price including the evaluation for multiple awards. Multiple awards may be made if determined to be in the best interest of the Government. For evaluation purposes only, a fee of $500.00 per award will be applied during the evaluation - this fee is an administrative tool for evaluation purposes only and is not actually added into any quoted or contract costs. The purpose of adding an administrative fee for evaluation purposes is to determine if it is prudent for the Government to award multiple contracts. While vendors are NOT required to quote all line items of the solicitation, vendors are required to quote all line items within the listed specific groups as follows: (see - Pricing Sheet for a comprehensive list with quantities and salient characteristics) Group One: Item Numbers 001 and 002 Group Two: Item Numbers 003, and 004 Group Three: Item Numbers 005, and 006 For example: Interested Vendor A can quote everything, Groups One through three, while interested Vendor B may only be able to provide quotes in Group 2 only; therefore, vendor B, elects to quote on the Group. These are all acceptable ways to submit quotes. C. In order to be considered for an award, vendors shall have an active registration in the System for Award Management at https://sam.gov. Vendors are responsible to ensure the representations, and certifications in their SAM registration are accurate and current. 4. ADDENDUM to 52.212-1, Instructions to Offerors - Commercial Items (Nov 2021) A. Addendum to FAR 52.212-1(b), Submission of offers. Offeror shall submit an electronic copy of their dated quote via e-mail to: contact@example.gov with the solicitation number (W912LQ-23-Q-0016) in the subject block, by August 4, 2023, no later than 1:00 PM EST. Facsimile quotes will not be accepted. Vendors who do not provide all the required information with their quotes may be deemed NONRESPONSIVE for further consideration for the solicitation and award. In addition to the items required by 52.212-1(b), the offeror shall complete and provide the following with their submission: i. Signed and completed Information Sheet (attachment 1) ii. Signed and completed 52.204-24, & 252.204-7016 & 7017 (attachment 2) iii. Pricing Sheet: Pricing for all contract line-item numbers (CLINS) in the groups they are quoting on. Vendors do NOT have to provide a quote for every group. Vendors can choose what group(s) to quote but must provide a quote for every CLIN in that group. (attachment 3) iv. This is a brand name specific acquisition, meaning no substitutes will be accepted and the specific item on the pricing sheet is what the band commander wants. v. Delivery Time frame for each line item. The Government is requesting delivery within 30 days after receipt of order (ARO). Vendors unable to meet the requested delivery period shall provide delivery dates with their quote for Government consideration. The Government will, at its sole discretion, determine if a longer delivery period is acceptable after receipt of quotes. vi. Pricing Sheet (See "29th ID Band Purchase Description Attachment 3") 6. Enclosed Attachments: a. Information Sheet (Attachment 1) b. 52.204-24 , and 252.204-7016 & 7017 (Attachment 2) c. Pricing Sheet_Life Cycle Instruments (Attachment 3)