Vacant Unit Preparation

The Kingsport Housing and Redevelopment Authority is soliciting bids for vacant unit preparation services under solicitation number IFB26001, with a response deadline of August 26, 2026. This procurement follows an Indefinite Quantity Contract (IQC) structure with an annual minimum guaranteed amount of $2,000 and a maximum not-to-exceed amount of $200,000, potentially spanning a five-year term with four one-year options. The work involves preparing 100 two-bedroom units for occupancy, including painting, cleaning, and related material supply, all performed at designated properties within Kingsport, Tennessee. Bidders must comply with HUD-specific forms and clauses including HUD-5370, HUD-4010, and HUD-92554M, which govern contract modifications, liquidated damages at $500 per day for delays, suspension of work with five days’ notice, and payment procedures. The solicitation mandates strict adherence to Section 3 of the Housing and Urban Development Act of 1968, requiring employment preferences for low-income residents and Indian individuals, and compliance with the Davis-Bacon Act, OSHA, EPA, and other federal regulations. Proposals must be submitted as a sealed, hard-copy package with specific HUD forms, including certifications of small business status, socioeconomic certifications, and non-collusion affidavits, all in original format without alteration. Pricing must be entered via the eProcurement Marketplace, but the final bid package must be physically delivered to the agency office; fax, email, or electronic-only submissions are prohibited. Evaluation will be conducted under a Lowest Price Technically Acceptable (LPTA) methodology, where the lowest-priced responsive and responsible bidder is selected, with price adjustments of up to 10% available for eligible small businesses under Section 3 preferences. Contractors must identify core crew employees, protect sensitive agency information, and comply with packaging and labeling requirements detailing material origin, producer, contractor, and project identification. Invoices must be submitted on paper, referencing the contract number and service dates, with payment terms set at net 30 days. Inspection authority rests with the housing authority, but contractors retain full responsibility for quality control and correction of nonconforming work at their own expense.