VBCA - BI-R and MFGI-R, Area 98: (Chesterfield County, Henrico County, and Hanover County)

The Virginia Department of Housing and Community Development is soliciting bids for the Jack A. Proctor Virginia Building Code Academy program in Area 98, covering Chesterfield, Henrico, and Hanover Counties. The contract requires the provision of educational event and conference spaces, overnight lodging, and catering for Building Inspection and Mechanical and Fuel Gas Inspection residential courses held from December 1 to December 3, 2026. The facility must maintain a minimum 3-star or diamond rating, be in sanitary and safe operational order with no active on-site construction, and ensure all guest rooms are accessible from the hotel interior. Lodging and meal rates must adhere to the Commonwealth of Virginia State Travel Regulations. This is a set-aside procurement for SBSD-certified small businesses, including Small, Women- and Minority-Owned (SWaM) businesses. Award will be granted to the lowest responsive and responsible contractor based on correct mathematical calculations. Bidders must submit their responses electronically via the eVA Quick Quote application by October 30, 2026, and must complete the mandatory Quick Quote Worksheet. Key requirements include conducting a site visit within 30 days prior to bid submission and providing a clear cancellation policy to avoid being deemed non-responsible. Catering estimates are based on approximately 90 participants per day for the majority of the event.