Vehicle Booting System

Texas A&M University is seeking bids to establish a Master Order for a Comprehensive Smart Booting Program designed to manage scofflaw vehicles on its College Station campus. The solicitation, numbered TAMU-ITB-26-5039, requires vendors to provide self-release smart boot devices, a fully integrated web-based system for tracking and payment processing, 24/7 customer support, seamless data integration with university violation and MLPR systems, daily eligibility feeds for booting, design and delivery of seizure notices, and full installation, training, and maintenance services. All work must be performed Monday through Friday, 8 a.m. to 5 p.m. CST, excluding holidays, and must comply with campus safety, access, and operational policies. The contract term begins September 1, 2026, and runs for one year, with the option for four successive one-year renewals through August 31, 2031, contingent on written notice and approved pricing. Deliveries are F.O.B. Destination, with the vendor bearing all transportation costs and risks until receipt at the university’s campus. The estimated annual expenditure is $25,000, though the final contract value will depend on vendor pricing and renewal terms. Vendors must submit responses electronically through the AggieBid portal or via approved alternate methods including email, express mail, USPS, or hand delivery, and must include a completed W9 form for manual submissions. Proposals must include detailed product information such as brand, model numbers, export classifications (ECCN, HTS, USML), warranty terms, and insurance certification meeting minimum requirements of $1M commercial general liability, $1M products/completed operations, and either $1M or $5M automobile liability, all with Texas A&M named as an additional insured. The vendor is responsible for removing all packaging materials post-installation and repairing any damage caused during service. Evaluation is based on best value under Texas Education Code 51.9335, weighing purchase price, vendor reputation, quality, compliance with institutional needs, past performance, long-term cost, and adherence to socioeconomic preferences for veteran-owned businesses. The contract includes a mandatory one-year parts warranty, formal change order protocols requiring prior written approval, and termination rights for the university for non-performance, lack of funding, or without cause with 30 days’ notice. No subcontracting plan is required, and the university reserves the right to reject any proposed price increase during renewal if not submitted 3