Vehicle Movement Area Transponders

The City of Lubbock has issued Invitation to Bid ITB 26-19895-TF for the purchase and installation of twenty-seven external mount vehicle movement area transponders (VMATs) at Lubbock Preston Smith International Airport. This project supports the FAA Surface Awareness Initiative (SAI) for ground vehicle tracking and surveillance. The selected vendor will be responsible for providing the hardware, installation, programming, and testing, as well as coordinating all necessary FAA, ICAO, and FCC license applications. The contract requires the system to be fully integrated into the FAA SAI environment and includes the provision of a 24/7/365 support system. All work must adhere to Advisory Circular 150/5220-26, FAA Cert Alert 25-01, and FAA Program Guidance Letter 24-01. Bids are due by October 15, 2026, at 2:00 p.m. and may be submitted electronically via Bonfire or in hard copy. The award will generally be granted to the low bid that most closely meets specifications, though the City may consider delivery time, life-cycle costing, and performance factors. Bidders must provide a detailed price breakdown including total project cost, price per VMAT, and costs for installation, programming, and testing. The contract is governed by the Uniform Commercial Code and requires specific insurance coverages, including Commercial General Liability of $1M per occurrence and $2M aggregate. Late deliveries are subject to a fee of $50 per vehicle per day. Payment may be issued via the City's Master Card Purchasing Card (PCARD) without additional surcharges.