Vent Beds Services at Rio Grand State Hospital

The Health and Human Services Commission, through its PCS division, is seeking competitive bids to establish a contract for Vent Bed Services at the Rio Grande State Center under solicitation number HHS0017320, posted on May 20, 2026, with a firm deadline of June 4, 2026, at 10:30 a.m. Central Time. The procurement is governed by the Texas Government Code and follows an Invitation for Bid (IFB) process with a contract term running from award through August 31, 2026, with an option for extension at the agency’s sole discretion and subject to funding availability. Bidders must comply with the HHS Uniform Terms and Conditions Version 3.4 and execute the HHS Contract Affirmations without exception, affirming adherence to all contractual, legal, and ethical standards, including compliance with the Texas Public Information Act and federal anti-discrimination laws such as Title VI, Section 504, the ADA, and Title IX. The scope of work requires the contractor to furnish all labor, equipment, materials, and supplies necessary to provide vent bed services, respond to all service requests within four hours during standard business hours (8 a.m. to 5 p.m. Central Time, Monday through Friday), supervise all personnel and subcontractors, ensure proper waste disposal, and maintain strict adherence to state and federal safety, labor, and licensing regulations. Pricing must be submitted as firm, fixed, all-inclusive rates on Exhibit C, covering all associated costs with no reimbursement permitted for incidental expenses such as travel, per diem, office space, or phone calls. The evaluation is based on a best-value determination, prioritizing requirement compliance, price, ability to perform, and delivery capability, with unsatisfactory past performance on the CPA Vendor Performance Tracking System serving as an automatic disqualifier. Bidders must provide comprehensive representations including certifications of not being suspended or debarred, compliance with child support obligations, and disclosure of any ongoing legal proceedings, while also submitting required identifiers such as the SAM UEI, TIN, FEIN, and Texas Franchise Tax Number. Insurance requirements are mandatory and include workers’ compensation with a waiver of subrogation in favor of HHSC, employer’s liability coverage of $1,000,000 per accident and per employee, and primary coverage relative to any state-provided insurance. Submission must occur via the HHS Online Bid Room or email to pcsb