VIC 01 – Roof Replacement

The National Research Council of Canada is seeking a building envelope engineering consultant to deliver conceptual and detailed design services, along with technical support during tender and construction, for the replacement of the roof on the 1951, 1988, and 2000 wings of the VIC01 Administrative Building in Victoria, British Columbia. The scope includes a comprehensive review of the existing roof assembly, evaluation of thermal performance improvements aligned with the 2020 National Energy Code of Canada for Buildings, and the engagement of a qualified safety professional to recommend rooftop fall protection systems such as guardrails, engineered anchors, and horizontal lifelines. Work is to be performed entirely in English at the NRC Victoria site, with no travel required. The solicitation, issued under number 25-58256 and classified under NAICS 541330, requires compliance with Canadian procurement policies including the Policy on Reciprocal Procurement, which restricts eligibility to Canadian suppliers, and the Federal Contractors Program for Employment Equity. Offerors must possess a valid Procurement Business Number and certify compliance with Indigenous Business Set-Aside requirements if applicable. All submissions must be electronic, limited to 10MB per file, and sent exclusively to the designated NRC bid-receiving email; hard copies, zip files, and faxed submissions are prohibited. The proposal must be structured into three clearly defined sections: Technical Offer, Financial Offer, and Certifications and Forms, each addressing specific annexes including the Statement of Work, Basis of Payment, and Security Requirements Checklist. The contract is for a fixed term ending March 31, 2027, with key milestones including delivery of final translated construction documentation within 20 weeks of award. Evaluation of offers is based on a weighted scoring system, with technical merit accounting for 70% of the total score on a 103-point scale and price for 30%. Proposals must achieve a minimum of 72 points to be considered responsive, and those scoring below 51 points are deemed non-responsive. Payment is governed by strict invoicing rules: invoices must be submitted per delivery, clearly indicating whether they cover partial or final delivery, and must include detailed expenditure breakdowns excluding applicable taxes, along with contract references and financial codes. Invoices must be sent electronically to NRC’s designated payment address and are subject to a 30-day payment window after receipt in acceptable form, with a 15-day notification period for corrections. Payment will