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Video Presentation and IMAG (Image Magnification) Support

Active

State & Local

Response Deadline10/23/2026, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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This subcontract for the Charlotte Mecklenburg Library focuses on providing comprehensive video presentation and image magnification support for facility projects. The scope of work includes delivering video capture, presentation support, and IMAG services for a 700-person theatre, as well as managing media feeds for press events. Technical requirements involve the use of LED walls, large format screens, cameras, and video switchers, all of which must maintain compatibility with existing library systems to ensure seamless live video feeds and playback. The opportunity is categorized under NAICS code 512120 and was posted on September 23, 2026. Interested parties must submit their responses by the deadline of October 23, 2026. This contract is designed to support prime contractors in executing high-quality visual and media operations within the library's facilities.

General Info

Video presentation and IMAG support for Charlotte Mecklenburg Library theatre and press events.

Agency

North Carolina → Charlotte Mecklenburg LibraryView Agency

NAICS

512120 - Motion Picture and Video DistributionView NAICS

Place of Performance

NC, USA

Set-Aside

NONE

Documents

This scope was carved out of 940RFP092326.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Audio/Visual Services for Main Library Opening Events

AI Contract Breakdown

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Timeline

PostedSep 23

subcontract

Response DeadlineOct 23

Submission deadline

Response Deadline

10/23/2026, 07:00:00 PM UTCin 30 days

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Organization & Contact Information

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AgencyNorth Carolina → Charlotte Mecklenburg Library

ContactsNo contacts available

OfficeN/A

Organization / Agency

North Carolina → Charlotte Mecklenburg Library

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

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Provides video capture, presentation support, and large-screen magnification for prime contractors on Charlotte Mecklenburg Library facility projects. Performs IMAG for a 700-person theatre and manages media feeds for press events. Utilizes large format screens, LED walls, cameras, and video switchers. Requires technical compatibility with existing library systems. Delivers live video feeds and presentation playback.

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Audio/Visual Services for Main Library Opening Events

Solicitation # 940RFP092326

The Charlotte Mecklenburg Library is seeking a professional audio-visual production partner to provide comprehensive technical services for the grand opening of its new Main Library in spring 2027. The selected firm will manage equipment, installation, testing, and on-site support for five specific events occurring between April 26 and May 1, 2027: a Staff Celebration and Preview, a Press Preview and Media Event, a Donor Recognition and Celebration Event, a Ribbon Cutting, and a Public Opening Day. The scope of work includes managing audio, video, lighting, staging, and power distribution across all five floors of the library and providing outdoor sound coverage for Tepper Plaza and Tryon Street. The partner is expected to integrate and test existing library-owned equipment where cost-effective and provide qualified production leads for real-time troubleshooting and cue coordination. The procurement process uses a best-value approach, with proposals evaluated based on relevant experience (40 percent), technical approach and project team (30 percent), cost effectiveness (20 percent), and proposal quality (10 percent). Interested firms must submit five paper copies and one USB electronic copy of their proposal to Walter Freeman by 2:00 PM EST on October 23, 2026. Pricing must be submitted as not-to-exceed totals for each event and a combined total for all events, with separate quotes for ancillary lighting and specific support for a Spirit Square event on May 6. The successful contractor must comply with ADA provisions, adhere to building and life-safety requirements, and maintain commercial general liability, automobile, and workers compensation insurance.

Convention and Trade Show Organizers

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Event Catering and Culinary ServicesThe Event Catering and Culinary Services subcontract for the Charlotte Mecklenburg Library involves providing full-service food preparation and service for opening events. The selected provider will be responsible for executing a variety of dining options, including hot seasonal buffets, salad bars, and both passed and stationed appetizers distributed across five floors. The scope of work requires managing timed meal rotations for approximately 500 staff members and ensuring the availability of vegetarian and vegan dietary options. To fulfill these requirements, the contractor must possess commercial culinary equipment and maintain necessary food safety certifications. This subcontracting opportunity is categorized under NAICS code 722320 and is managed by the Charlotte Mecklenburg Library in North Carolina. Interested parties must submit their responses by the deadline of September 30, 2026. The contract focuses on the seamless delivery of prepared meals and appetizers to support large-scale organizational events, requiring high levels of logistical coordination and culinary expertise.

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Catering for Main Library Opening Events

Solicitation # 940RFP090126

The Charlotte Mecklenburg Library is seeking a full-service catering partner for two events celebrating the opening of the New Main Library in April 2027. The requirements include a Staff Celebration and Preview on April 26 for approximately 500 guests and a Donor Recognition and Celebration Event on April 29 for approximately 1,000 guests. The selected vendor must provide comprehensive services including menu development, food and beverage service, professional staffing, setup, and strike, as drop-off catering is explicitly prohibited. This solicitation, numbered 940RFP090126, requires responses by September 30, 2026. While the library is looking for a partner to handle both events, there is a possibility that the work will be split between two caterers. Final details regarding menus, staffing, and guest counts will be determined collaboratively after the contract is awarded. The library does not guarantee a minimum quantity of services or the award of both events to a single vendor.

POSTED

DEADLINE

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