Video Signage System and Installation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number for this notice is SP3300-12-Q-5059. This is a small business set-aside acquisition for vendors that can provide the brand name (Magic Box) or equal video signage equipment (see salient characteristics within Section 2.1 of PWS). The NAICS code is 334310. The size standard is 750 employees. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-60 effective 26 Jul 2012 and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20120724 edition and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 2012-46. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. This procurement is for the purchase of a brand name Magic Box video signage system or equal for DLA Distribution Information Operations at New Cumberland, PA. All equipment must conform to the salient characteristics in included in Section 2.1 of the PWS. All proposed equipment must be in "NEW" condition. No refurbished or other condition of equipment will be accepted. This procurement also includes all related installation services for the proposed video signage equipment in accordance with the attached Performance Work Statement (Attachment 2). See attached continuation of supplies and services (Attachment 1). Offerors shall provide the unit price for each component and the total amount, inclusive of shipping costs (FOB Destination). Supplies shall be shipped to the location shown on attached schedule, exact shipping addresses will be provided in the final award, or can be obtained from the Contract Specialist POC. Note: The required delivery schedule date is on or before 30 days after receipt of award. Installation should be completed at that time. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. The method of payment for supplies under this order is by the Acquisition Operations Office via DFAS. The following FAR, DFARS, and DLAD clauses and provisions apply to this acquisition. The full text version of these clauses and provisions may be viewed at http://farsite.hill.af.mil/. FAR 52.233-1 Disputes (Jul 2002) FAR 52.233-2 Protests After Award (Aug 1996) FAR 52.212-1 Instructions to Offers-Commercial Items. Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (e) multiple offers and (h) multiple awards. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.204-99. Registration may be done on line at: www.sam.gov. 52.211-6 -- Brand Name or Equal (Aug 1999) (a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation. (b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must- (1) Meet the salient physical, functional, or performance characteristic specified in this solicitation; (2) Clearly identify the item by- (i) Brand name, if any; and (ii) Make or model number; (3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and (4) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation. (End of Provision) DLAD 52.233-9000 AGENCY PROTESTS (SEP 1999) Companies protesting this procurement may file a protest 1) with the Contracting Officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity's Chief of the Contracting Office. Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order No. 12979." (Note: DLA procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the Contracting Officer; this is not an appellate review of a Contracting Officer's decision on a protest previously filed with the Contracting Officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the Contracting Officer. (End of Provision) DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2001) (a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute. (b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1, or for the agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal counsel (see DLA Directive 5145.1). Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate. (c) If you wish to opt out of this clause, check here ( ). Alternate wording may be negotiated with the Contracting Officer. (End of Provision) OFFER SUBMISSION INSTRUCTIONS-Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Quotations may be submitted in contractor format and shall include: (1) Company name, address, telephone number, e-mail address, and FAX number (2) Solicitation number (3) Unit Price and extended prices for all CLINS (4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code (5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation) (6) Offerors providing an item other than the brand name should include product literature as specified in FAR 52.211-6 that demonstrates the ability of the item to meet all the salient characteristics. (See attachment 1) 2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award. FAR 13.106-2 Evaluations of Quotations or Offers - Quotes will be evaluated in accordance with FAR 13.106. The Government intends to award a Firm-Fixed Price commercial contract resulting from this notice on an all or none basis to the responsible offeror whose offer is the lowest price and has demonstrated compliance with the stated salient characteristics, Performance Work Statement and can meet the stated delivery requirements. FAR 52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.212-4 Contract Terms and Conditions-Commercial Items, Addenda to 52.212-4; the following clauses apply: FAR 52.247-34 FOB Destination FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders-Commercial Items (in paragraph (b)) the following clauses apply: FAR 52.303-6 Restrictions on Subcontractor Sales to the Government FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-8 Utilization of Small Business Concerns FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-22 Previous Contracts and Compliance Reports FAR 52.222-25 Affirmative Action Compliance FAR 52.222-26 Equal Opportunity FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13 Restriction on Certain Foreign Purchases FAR 52.232-33 Payment by Electric Funds transfer Central Contractor Registration FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels FAR 52.223-18 -- Contractor Policy to Ban Text Messaging While Driving DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions apply: 52.303-3, Gratuities (APR 1984) (10 U.S.C. 2207) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.247-7023 Transportation of Supplies by Sea DFARS 252.225-7012 Preference for Certain Domestic Commodities DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.243-7002 Requests for Equitable Adjustment DFARS 252.247-7023 Transportation of Supplies by Sea (ALT III) DFARS 252.247-7024 Notification of Transportation of Supplies by Sea DFARS 252.212-7000 Offeror Representations and Certifications - Commercial Items DLAD 52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007) (a) This clause only applies when wood packaging material (WPM) will be used to make shipments under this contract and/or when WPM is being acquired under this contract. (b) Definition. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD). (c) All Wood Packaging Material(WPM) used to make shipments under DOD contracts and/or acquired by DOD must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade." DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo. (1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/). (2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp. (d) Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government. (End of Clause) FAR 52.252-2 -- Clauses Incorporated by Reference (FEB 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far/ MARK CONTRACT NUMBER ON ALL CORRESPONDENCE Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense. MANAGEMENT OF CONTRACTOR EMPLOYEES The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the Performance Work Statement/Statement of Work. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The Contractor shall not supervise, direct, or control the activities of the Government personnel or the employee of any other contractor, except any subcontractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the Government for the actions of its personnel. INSTRUCTION FOR PAYMENT BY DFAS (a) This contract/order will be paid by DFAS. (b) Invoices for supply contracts shall be submitted at time goods are shipped. (c) Invoices for service contracts shall be submitted in accordance with instructions provided in the contract/order. (d) At a minimum, each invoice shall include the following information: (1) Contractor name, address, and CAGE code (2) Invoice date and invoice number (3) Contract number/order number (4) Contract Line Item Numbers (CLIN(s)) (5) CLIN description, quantity, unit of measure, unit price and extended total prices (6) Additional information required by the Prompt Payment Act at FAR 52.232-25 (e) Unless indicated elsewhere in this contract/order, invoices shall be faxed or emailed to the contract specialist identified on page 1 of this document in the block titled "Administered by". (f) In accordance with the Prompt Payment Act (FAR 52.232-25), payment will normally be made within thirty (30) days after receipt of proper invoice or acceptance of supplies/services, whichever is later. All inquiries regarding payments shall be directed to: DFAS - ATTN: DFAS-CVDAAD/CO P.O. Box 369016 Columbus, OH 43236-9016 Email: DFAS-CO_LC@dfas.mil Phone: 800-756-4571 - select option 2 and then option 2. (g) Check payment status on the web at www.dod.mil/dfas under "Money Matters." INTERMEDIATE SHIPPING INSTRUCTIONS FOR BASE SUPPLY DODAAC SB3300 1. All deliveries on or after July 30, 2012 for Base Supply (SB3300) will need to follow these instructions: a. To schedule an appointment through "Pre-lodge", fax a copy of all Bills of Lading (BOLs) to 717-770-3029/5869 with return point of contact (POC) information and a desired delivery date and time. Appointment will be made for the first available time slot at the destination warehouse (determined by type and quantity of inbound materiel) based on your requested delivery date. Current appointment slots are M-F, 0700, 0800, 1000, 1200. Please note, we cannot guarantee the warehouse can meet the requested time/date. Also note, it is very important that all cargo is clearly identified on the request, so that we can ensure quick and accurate scheduling. b. After scheduling, we will return a confirmation via fax, usually within 4 hours. Make sure the driver brings a copy of this confirmation with him/her to ensure quick routing to the warehouse. Also, if you have questions regarding the appointment or need directions, please call 1-800-307-8496 to talk with a scheduler. 2. On or after July 30, 2012 the new address for Base Supply (SB3300) will be: DLA Distribution Susquehanna 2001 Normandy Drive Base Supply Bldg 50, Bay 1 New Cumberland, PA 17070 Offerors must submit a completed copy of FAR 52.212-3 Offeror Representations and Certifications-Commercial Items with the price offer or may complete the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal will render an offeror ineligible for award. All questions and inquiries should be addressed via email to jason.shields@dla.mil Request for Quote Number SP3300-12-Q-5059. Questions must be submitted by 3pm on 07 Sep 2012. Pricing and representations/certifications are required NLT 11:00 AM EDT ON 18 SEP 2012. This information should be submitted to above email address (preferred) or faxed to 717-770-7591. ALL SOURCES MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT DATABASE, http://www.sam.gov/, or an award cannot be processed.