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Videographer and a photographer for Freedom 250 Events

Awarded

PR16093765Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The Department of State, through U.S. Embassy Zagreb, has awarded a sole-source contract under FAR 13.106-1(b)(1) to Motion Media Company for comprehensive videography and photography services to document all Freedom 250 events over a 10-day period in Split, Splitsko-Dalmatinska Županija, Croatia. The contractor is required to be fully available throughout the entire duration of scheduled and unscheduled events, providing on-site recording and live documentation with no gaps in coverage. Deliverables include edited video and photographic products in government-specified formats, intended for public diplomacy, strategic communications, historical, and archival use. The award is justified solely on the contractor’s established institutional knowledge of the Freedom 250 event structure, including operational tempo, key personnel, and logistical requirements, as well as its specialized technical equipment and production capabilities tailored to the event’s unique visual standards. Introducing any other vendor would compromise the continuity, consistency, and contextual integrity of the visual record, which is mission-critical to the Department’s outreach objectives. The contract does not include pricing details, line items, or cost breakdowns, consistent with its classification as a simplified acquisition below the competitive threshold. No competitive evaluation factors, solicitation instructions, or offeror certifications are applicable due to the non-competitive nature of the award. The place of performance is exclusively in Split, Croatia, with final acceptance dependent on adherence to government-specified quality and formatting criteria, not external standards. The Contracting Officer, Matthew A. Dean, and Requirements Cognizance Official, Lauren Perlaza, have certified the necessity and fairness of the sole-source award. There are no packaging, marking, or logistics requirements, nor are security clearances, options, or organizational conflict of interest provisions included. The contractor’s uninterrupted presence and historical involvement are deemed indispensable to preserving a seamless, high-quality visual narrative that aligns with the strategic communications goals of the Department of State.

General Info

Sole-source videographer/photographer needed for 10-day Freedom 250 event coverage in Croatia with exclusive institutional knowledge and equipment.

Agency

Department Of State → US Embassy Zagreb

NAICS

512110 - Motion Picture and Video Production

Place of Performance

Split, HR-17, HRV

Set-Aside

NONE

Documents

Single Source Justification for Videographer and Photographer Services Freedom 250 Events

justification-and-authorization

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseAwarded

PostedJul 1

Justification (J&A)

AwardedOct 21

Contract was awarded

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Organization & Contact Information

AgencyDepartment Of State → US Embassy Zagreb

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → US Embassy Zagreb

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Matthew A. Dean

contact@example.gov

Tommy Mazor

contact@example.gov

Full Description

The Department of State requires the services of a qualified videographer and photographer to provide comprehensive documentation coverage of all Freedom 250 events over a 10-day period. Services include, but are not limited to:

On-site video recording and photography at all Freedom 250 event venues
Editing and delivery of final video and photographic products in formats specified by the Government
Availability for the full duration of all scheduled and unscheduled Freedom 250 events across the 10-day period

The proposed contractor has demonstrated unique qualifications that make them the only viable source capable of fulfilling this requirement. Specifically:

Established Familiarity with Freedom 250 Events: The proposed contractor has developed an in-depth understanding of the Freedom 250 event structure, key personnel, operational tempo, and logistical requirements. This institutional knowledge is critical to ensuring seamless, uninterrupted visual documentation across all events during the 10-day period.
Specialized Technical Capability: The proposed contractor possesses specialized equipment, technical expertise, and production capabilities tailored to the specific visual documentation standards required for Freedom 250 events.
Continuity of Visual Record: The proposed contractor will be involved in all Freedom 250 documentation efforts, providing an unbroken visual record that is essential for historical, archival, and communications purposes. Introducing a new vendor would create inconsistency in style, quality, and contextual understanding of the subject matter.

The requirement demands a single, cohesive team of videography and photography professionals who can provide consistent, coordinated coverage across all Freedom 250 events. Splitting this requirement among multiple vendors or conducting a phased competition would result in fragmented deliverables and undermine the integrity of the final product.

Visual documentation of Freedom 250 events serves a critical public diplomacy and strategic communications function for the Department of State. Any gap in coverage or degradation in quality resulting from a vendor transition would directly harm the Department's ability to communicate key messages to domestic and international audiences.