Voter Registration Application (VRA) for Florida Voter Registration System (FVRS)

The contract involves a single source procurement by the Florida Department of State for the Voter Registration Application (VRA) software, specifically the Voter Focus system developed and maintained by VR Systems, Inc. The purpose is to ensure the Bureau of Voter Registration Services can perform statutory duties related to voter registration, with the software uniquely capable of interfacing with the Florida Voter Registration System (FVRS). The contract is set for a one-year period from January 1, 2026, through December 31, 2026, with an estimated total cost of approximately $45,883. The procurement process is governed by Florida state statutes and administrative rules, notably Sections 120.57(3), 287.057(3), and Rule 60A-1.045, which justify the single source approach due to the software's exclusive capability and statutory necessity. The process includes a notice posting, inviting vendors to demonstrate their ability to supply the software, with the final award contingent upon a written determination that only VR Systems can meet the requirements. The contract emphasizes statutory compliance, software support, and licensing, with no mention of competitive evaluation criteria, technical exhibits, or detailed delivery schedules. It specifies performance at the Florida Department of State’s Tallahassee office, with no explicit packaging, marking, or shipping requirements, reflecting its software nature. Administrative details include contacts for the Department and vendor, but lack specific invoicing procedures or security requirements. The procurement is justified solely on the software’s unique interface capability, with no federal clauses or certifications incorporated. Overall, the contract underscores Florida’s reliance on VR Systems’ proprietary software to maintain critical voter registration functions, with a streamlined process focused on statutory compliance and exclusivity.