VOW NYF Projects Request for Proposals -Professional Engineering Services

The contract involves providing professional engineering, design, and construction management services for projects funded by a recent grant, with a scope centered on public infrastructure improvements within the Village of Waverly, NY. The selected firm will be responsible for planning, designing, permitting, bidding, overseeing construction, and grant administration for projects such as park renovations and streetscape enhancements across all New York State counties. The contract duration is three years, with proposals due by August 15, 2025, and a project budget ranging from $500,000 to $2 million. The procurement emphasizes diversity and subcontracting goals, including 15% for minority-owned and women-owned businesses, and 6% for service-disabled veteran-owned enterprises, with no set-aside for SDVOBs. The process adopts a best value/ trade-off approach, allowing the Village to select proposals based on qualifications, experience, project understanding, references, and fee reasonableness, rather than solely on lowest cost, with potential for interviews and negotiations. The contractual framework is governed by standard local terms, with no federal FAR clauses explicitly incorporated. Key legal and compliance requirements include adherence to New York State prevailing wage laws, insurance coverage, conflict of interest provisions, confidentiality, and equal opportunity policies. The contract mandates that the proposer provide qualified personnel, including a landscape architect and engineer, and deliver comprehensive project documentation such as as-built drawings and operation manuals. Inspection and acceptance responsibilities primarily rest with the proposer, who must conduct quality control, recommend inspections, and ensure punch-list completion before final acceptance by the Village. Payment procedures are not detailed but involve regular reporting, record-keeping, and invoicing through the Village’s administrative office, with no specific invoicing platform specified. The proposal submission requires an original plus ten copies, labeled and delivered to the Village Clerk/Treasurer by the deadline, with questions to be submitted in writing at least 72 hours prior. Overall, the contract emphasizes compliance, quality, and community engagement, with a focus on delivering value-driven services aligned with local and state regulations.