Equipment Rental

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This requirement is 100% set-aside for Small Businesses under North American Industry Classification System (NAICS) Code 532412. Size Standards is $7,000,000.00. Requisition Number W81EWF22222778 applies and is issued as a Request for Quotation. FOB Destination: Leesville, LA. The US Army Corps of Engineers (USACE), Engineer Research & Development Center (ERDC), Geotechnical and Structures Laboratory (GSL) - Impact and Explosion Effects Branch has a need for the following: *** See attached Bid Schedule for Line Items. *** Background The Impact and Explosion Effects Branch (IEEB) of the U.S. Army Engineer Research and Development Center (ERDC), Vicksburg, MS, has a requirement for the rental of heavy equipment for field testing. Scope The equipment listed below is required to be delivered to Range 19, Fort Polk, Military Installation, Leesville, LA. The equipment will be required to be picked up from the site upon completion of the rental period. Specifications The following equipment will be required. Brand Name or Equivalent: 1. One (1) Dozer (John Deer model 650LGP wide pad or equivalent, 2010 year model or newer) 2. One (1) 4-Wheel Drive Backhoe (Volvo BL60 or equivalent, 2010 year model or newer) 3. One (1) 9000-lb 4-wheel drive telescopic forklift (JLG G9-43A or equivalent, 2010 year model or newer) 4. One (1) Self-propelled, 26,000-lb class, 84-inch single-drum vibratory smooth drum roller (Dynapac CA250 or equivalent, 2010 year model or newer) 5. One (1) Excavator Class 45k (Volvo EC210 or equivalent, 2010 year model or newer) 6. One (1) 3 yd front-end loader (Volvo L70 or equivalent, 2010 year model or newer) 7. Two (2) Rammer-type tamper (jumping jack), 200-lb class (Dynapac LT6000 or equivalent, 2010 model year or newer) All equipment shall be fully fueled upon delivery to Range 19, Ft. Polk, Military Installation, Leesville, LA. Any routine maintenance activities such as performing oil changes, filter replacement, nozzle cleaning, light debris removal, battery replacement, etc. will be the responsibility of the vendor. All equipment should have the option to extend rental periods, with the ability to extend the rental on any of the equipment on a daily basis up to 4 days, weekly basis up to 3 weeks, or a monthly basis up to 2 months depending on the Government's needs. A day is 24 hours, a week is 7 days, and a month is 28 days. Note: It is expected that the cost for the extension period for each piece of equipment will not exceed the weekly cost (if extended daily) or monthly cost (if extended weekly). The initial delivery dates for the backhoe, dozer, and forklift will be on 21 August 2012; smooth drum roller will be on 27 August 2012; and excavator, front-end loader, and rammer-type tampers will be on 17 September 2012 as specified by ERDC personnel. The delivery dates need to be flexible due to unforeseeable circumstances that may require the dates to slip. As the required dates near, the contractor will be contacted with the exact delivery dates. Dates for subsequent delivery of equipment after the initial turn-in, will vary depending on construction schedules. As the dates near, the contractor will be contacted with the exact delivery date. All equipment must be of acceptable quality and in good working condition. The ERDC representative at the Range 19 Test Site, Ft. Polk, Leesville, LA, may reject any item of equipment at the time of delivery if he deems that the equipment does not meet these criteria. In this case, the equipment provider must deliver an acceptable replacement to the Range 19 Test Site within 2 hours without the government incurring an additional delivery charge. In the event that the equipment provider does not comply with this requirement, the equipment provider will be liable for any and all costs incurred by the government for the rental of a replacement item of equipment during that period of time in which the required equipment is not available on-site. Any equipment that breaks down must be repaired or replaced promptly in order to avoid impacting the accomplishment of the government mission at the Range 19 Test Site, Ft. Polk, LA. Specifically, any item of equipment that breaks down to such as extent that it cannot be used for its designed set of tasks must be replaced at the Range 19 Test Site, Ft. Polk, LA within 1.5 hours of the first report of the breakdown, or, a qualified mechanic must arrive on-site within 1.5 hours of the first report of the breakdown to conduct repairs. If repair of the equipment is undertaken, the repair must be successfully accomplished within 2 hours of the arrival of the mechanic. In the event that the equipment provider does not comply with this requirement, the equipment provider will be liable for any and all costs incurred by the government for the rental of a replacement item of equipment during that period of time in which the required equipment is not available on-site. The ERDC representative at the Range 19 Test Site, Ft. Polk, LA shall ensure that the equipment is fully refueled prior to equipment pick-up by the vendor. If any item of equipment is determined to not be fully refueled at the time of pickup, the vendor or his representative must document this in writing at the time of pickup and obtain the signature of the ERDC representative at the Range 19 Test Site, Ft. Polk, LA on any such documentation. Any equipment refueling charges incurred shall not exceed the vendor's fuel cost. In the case that any equipment item delivered is deemed by the ERDC representative to be unsuitable for the required usage, the vendor will replace the item with a comparable item meeting the usage requirements. The cost of re-delivery will not exceed $100 per occurrence. *** Quote should be in accordance with the attached Bid Schedule. Offerors must include technical data on the equipment quoted (e.g. equipment brand, model number, year, and any other pertinent information) and estimated lead time of delivery.*** ***Offerors must include any necessary equipment cleaning charges in quote.*** FAR Provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition. Award shall be made to the responsible offeror whose proposal is determined to be Lowest Price Technically Acceptable in accordance with Clause 52.212-2 Evaluation -Commercial Items. Technical data is required to verify technical acceptability. Offerors must include a completed copy of the provision at FAR 52.212-3 Alt. 1, Offeror Representations and Certifications - Commercial Items with this offer. The Clause at FAR 52.217-3, Evaluation Exclusive of Options, FAR 52.217-9, Option to Extend the Term of the Contract, FAR 52.233-2, Protest After Award, FAR 52.233-4, Applicable Law for Breach of Contract Claim, and FAR 52.247-34, F.O.B. Destination, applies to this acquisition. The Clause 52.212-4, Contract Terms and Condition - Commercial Items, applies to this acquisition. The Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The clauses cited within the clause as indicated below are applicable: FAR clauses 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-5, 52.225-13, and 52.232-33. The clause at DFARS 252.204-7003, Control of Government Personnel Work Product, DFARS 252.204-7004 Alt A, Central Contractor Registration Alternate A, DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports, and DFARS 252.232-7010, Levies on Contract Payments applies to this acquisition. If you are not registered in SAM, an award cannot be made to your company. You may register electronically at http://www.sam.gov. Registering electronically will expedite the registration process acquisition. Vendors shall quote to provide and deliver the Equipment specified to Range 19, Fort Polk, Military Installation, Leesville, LA. Quotes are due Thursday, August 16, 2012 by 02:00 PM (Central Time Zone). Quotes will be accepted by email ONLY at contact@example.gov. Faxed quotes will not be accepted. Offerors should check the FedBizOpps website often for new solicitations and/or changes (AMENDMENTS) to existing ones. Responses to this announcement must include pricing in accordance with the attached bid schedule, technical data on the equipment quoted (e.g. equipment brand, model number, year, and any other pertinent information), and estimated lead time of delivery. Questions regarding this solicitation must be made by email to Anna Crawford at contact@example.gov no later than Wednesday, August 15, 2012 by 2:00 PM (Central Time Zone). No further questions will be answered after this time. A Question and Answers document will be posted periodically answering all questions submitted. It is the offeror's responsibility to check this posting for any updates made to the Question and Answer document.