W--Rental of trucks and heavy equipment with operator; North Cascades National Park Service Complex; Marblemount, Washington

This is a combined synopsis/solicitation for commercial item services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This RFQ and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 05-26. This solicitation is restricted to small businesses, NAICS 238910, Site preparation contractors, with a small business size standard of $14.0 million average annual gross receipts for the past three years. The National Park Service encourages the participation of disadvantaged and women-owned businesses. The Government intends to issue a firm-fixed price requirements contract to the responsible offeror whose total offer is the most advantageous for the Government, price and other factors considered. BACKGROUNDNorth Cascades NPS Complex is responsible for storm damage repair of roads and campgrounds. We have needs for heavy equipment to perform a variety of maintenance tasks. This contract will establish rates and procedures for heavy equipment rental with operator to assist with NPS operations, particularly to repair flood-damaged areas and to assist in major construction projects. During July through October, 2008, we plan major repairs to the Cascade River Road (CRR). Often work is needed in the Colonial Creek campground area and on the Thornton Creek Road (both of which are east of Marblemount on State Route 20). This contract will run from August 2008 through June 2009. With changing fuel prices there will be provisions made if costs rise excessively. The Contracting Officer's Representative (COR) will determine whether we will rent trucks or trucks with pups at the time we call for trucking service. We cannot determine in advance the exact number of hours of truck hauling required. We will be hauling up to 4,000 yards of material ranging from 4" minus to Class 6 riprap for the Cascade River Road project. The Park also has intermittent needs for crushed rock to repair and resurface gravel roads, but cannot determine in advance the exact quantity required. Gravel pits we may want delivery from are located in Darrington, Rockport, and Mount Vernon. All gravels will be paid for by the NPS, but the trucking will be part of this contract. We intend to establish an "Indefinite Delivery Indefinite Quantity Requirements" fixed-price contract for dump trucks with or without "pups", an excavator with thumb and operator, a bulldozer with operator, a road grader with operator, and a front end loader with operator. Lodging and meal services are available in the area on a limited basis. Cellular phones generally do not work and there is no public Internet access. Information about the park can be found at www.nps.gov/noca . SCOPE OF WORK Contractor will provide all needed equipment, labor, and transportation required to provide the service requested. All equipment to be called out and tasks to be performed shall be at the request of the Contracting Officer or a duly authorized Contracting Officer's Representative (COR). All work shall be in accordance with the terms, conditions, and specifications shown below. For work not specifically covered in the following specifications, performance of the work required will be as directed by the Contracting Officer's Representative. The work required by this contract represents requirements in excess of the quantities that the government may itself perform. All work will be ordered and directed by the COR and shall be accomplished within the times specified for each task. This contract will remain in effect from date of award until June 30, 2009. Estimated total contract value is <$100,000. EQUIPMENT RENTALThe contractor shall provide 10- or 12-cubic yard heavy-haul trucks and optional pups, in excellent condition, with fully licensed drivers. The contractor shall be responsible for the safe and legal condition and operation of the trucks. Hauling will take place, in part, during the summer tourist season and on State Route 20. Truck rental time shall begin when trucks arrive at the project at the time set by the COR. This time will usually be 7:00 or 7:30 AM. A half-hour lunch break shall be afforded at approximately 12:00 noon, but NPS will not pay for lunch breaks or time when the truck or trailer is not able to operate legally or safely. Materials will be loaded by contractor's or NPS employees and drivers shall deliver and dump loads as directed by the COR or project inspector. Gravel and rock will be hauled from either the Marblemount pit or the Newhalem pit up the CRR to approximately milepost 20. Drivers will not be required to manipulate materials after dumping them. At different times in the contract period we will require the use of varying numbers of trucks, with and without pups. At no time will we require more than 4 trucks (two solo and two with pups) simultaneously. The excavator will be operated by the contractor's employee(s) to load materials into the contractor's trucks and/or pups. All equipment must be leak-free, and all servicing must occur off-site. Equipment below is listed in descending order of importance to the NPS. We prefer to award this contract to one vendor, however we reserve the right to make multiple awards to make all necessary equipment available. It is preferred that all equipment used on this contract contain biobased hydraulic fluid. It is required that all equipment working in or near water contain biobased hydraulic fluid. Information on this material can be viewed at http://www.biopreferred.gov/DesignationItemList.aspx . If you have other useful equipment available, please include it in your offer. If you do not have all equipment listed here, submit an offer on what you have. a. Excavator w/thumb (John Deere 490 or equivalent or larger), with operator. b. 10- or 12-cubic yard dump truck; minimum of 2 each, with operator. c. 10- or 12-cubic yard dump truck with pup trailer (18-cubic yard total capacity minimum); minimum of 2 each, with operator. d. Road grader with operator. e. Bulldozer with operator. f. Front end loader with operator. Each truckload of NPS-purchased materials shall be accompanied by a delivery ticket showing the date, product, weight (as determined by a certified scale), and delivery location. It is the contractor's responsibility to obtain the signature of an NPS representative at the delivery point, and to give them the ticket. DELIVERY SCHEDULEStart date for excavator and trucks is soon after contract award. This start date may be postponed based on when the hydraulic permit is issued. End date for this work is June 30, 2009. Requests for delivery and utilization of contract services will be at least 3 days in advance and will be coordinated by the NPS to coincide with other projects and repairs. DELIVERY LOCATIONSAll work required by this contract will be performed in or near North Cascades National Park Service Complex, in areas accessible from State Route 20. The Cascade River road (CRR) is a 23-mile long road extending east from Marblemount, leaving State Route 20 at approximately milepost 106. Colonial Creek campground and Rhode Creek are located at approximately milepost 132 on State Route 20, east of Newhalem. Thornton Lakes Road is located at approximately mile post 116 on State Route 20 west of Newhalem. The rental equipment usually would be staged at either the Marblemount pit (milepost 1 on the CRR), the Newhalem pit, Milepost 20 on the Cascade River Road, or Colonial Creek campground. This fall solo trucks will haul NPS-owned gravel and rock from the Marblemount pit or from the Newhalem pit to mileposts 20.5, 20.6, 20.8, and 21.8 on the CRR. Trucks with pups will haul rock and gravel from a range of sources within the State Route 20 corridor as directed by the COR. QUANTITIESDuring the contract period, the NPS shall order according to needs that arise. The Cascade River Road project will involve the hauling of approximately 4,000 cubic yards of various sorted material. ORDERINGIndividual orders against this contract will be placed by telephone, e-mail, and/or fax, as mutually-agreed upon with the contractor. Persons authorized to place orders are: Sarah J. Welch, Contracting Officer, Gerry Cook, Dennis Stanchfield, and Riley O'Brien. DELIVERY TICKETS AND INVOICINGInvoices for equipment rental shall summarize equipment hours, date, and equipment location and be supported by signed time sheets. Payment will be made at the awarded rates for the actual number of hours worked to the nearest quarter hour. Payment will be made monthly, or more often as agreed to by the Contracting Officer, upon receipt of proper invoice. Invoices should be submitted to the Contracting Officer. SAFETY AND ACCIDENT PREVENTION.A. The Contractor is required to establish an effective accident prevention program and providing a safe environment for all employees, visitors, and park personnel.B. The Contractor shall hold monthly safety meetings and provide notification to the COR of the day and time of the meetings so that he/she may attend.C. Upon request, Contractor must submit proof of employees' qualifications to perform assigned duties in a safe manner.D. In the event of conflicts between Federal, State, and Local safety and health requirements, the most stringent shall apply.E. Equipment or tools must meet OSHA requirements. Failure to comply with the requirements of this section may result in suspension of work.F. All accidents must be reported to the COR immediately. A reportable accident is defined as death, occupational disease, traumatic injury to an employee or the public, property damage in excess of $100, and fires. Form DI-134 must be completed and submitted to the COR within three days of an accident. Forms are available from the COR.G. Personal protective equipment must be maintained in a serviceable condition and checked daily. Clean, sanitize, and repair equipment as appropriate.H. Contractor is required to provide all necessary traffic barriers, traffic control signs, markers, and flaggers when required during operations. Traffic control for occupied work areas shall be in accordance with National Standards contained in the Manual of Uniform Traffic Control Devices (MUTCD).I. Contractor's vehicles and machinery operating on or from the travel way or road shoulder shall have flashing lights, strobes, or rotary beacons operated continuously while work is in progress. Truck headlights shall be on while operating. Backup horns shall be required on all self-propelled equipment in excess of 8000 lbs. gross weight. NOXIOUS WEED PREVENTIONTo prevent the introduction of the seeds from noxious weeds onto NPS land, the Contractor shall frequently wash all mechanized equipment thoroughly. This includes the removal of all soil, seeds, vegetative matter or other debris that could contain or hold seeds. The Contractor shall employ whatever cleaning methods are necessary to ensure compliance with the terms of this provision. Cleaning of equipment shall not occur on NPS land. Notification will include identifying the location of the equipment's most recent operation. The NPS will inspect each piece of equipment prior to its being placed into service If a piece of equipment fails the inspection, the Contractor will be responsible to perform whatever methods are necessary to pass upon re-inspection and will bear all costs. PROPOSAL SUBMITTALSOfferor shall provide with their quote:A. At least three references for recently-completed contracts, including company name, contact person, phone number, e-mail address (if available) and physical address. Highlight federal government contracts and work in remote areas. References must be available for contact by NPS. Proposals shall be considered non-responsive of NPS is not able to readily contact references.B. A completed FAR 52.212-3 or a statement that you have completed ORCA (see below).C. A list of operated equipment available, with make, model, year of manufacture, machine hours or miles, and hourly operated rental price for each. D. A list of the operators' name(s), experience, and training, as well as any pertinent certifications.E. Include a list of fuels used in this equipment and their current price(s). An increase or decrease of greater than $0.30 per gallon, sustained for longer than 30 days, may trigger a negotiated adjustment in the operated equipment rental prices. DETAILSOfferors must review and comply with the FAR provisions/clauses listed below, which may be viewed at http://www.arnet.gov/far: FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-2, Evaluation - Commercial Items (The following factors, listed in descending order of importance, will be used to evaluate offers: (1) Price and (2) Offeror's past performance/experience, as supported by documentation and references); FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, with paragraph (b) clauses indicated by number 1, 2, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, and 36, and with paragraph (c) clauses, indicated by number 1, 2, 3, and 4; FAR 52.2216-18, Ordering; FAR 52.216-21, Requirements; FAR 52.217-8, Option to Extend Services; FAR 52.217-9, Option to Extend the Term of the Contract; DIAR 1452.228-70, Liability Insurance (with amounts of $100,000 per person, $500,000 per occurrence, and $1 million property damage; the full text of this clause may be viewed at http://www.doi.gov/pam/1452-3.html@228-70). In addition, FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, must be completed and submitted with your offer, unless you have completed the online representations and certifications (https://orca.bpn.gov/). Prior to award of a contract, the offeror must maintain a current profile in the Central Contractor Registration database (www.ccr.gov). It is recommended that offerors complete these tasks prior to submitting their offer. The deadline for receipt of quotes is August 8, 2008 at 4:30 p.m. Offers shall be signed by an official authorized to bind your organization. Offers may be submitted on letterhead or the Standard Form 1449, and must include, at a minimum, unit price for each customer line item (CLIN), extended price, proposal submittals as detailed above, prompt payment terms, contract remittance address, DUNS number, federal tax identification number, name, phone number, and address of your point of contact, a completed copy of FAR 52.212-3, and the proposed submittals described above. Submit two (2) proposals to: U.S. Department of Interior, North Cascades NPS Complex, Attn: Sarah Welch, 7280 Ranger Station Road, Marblemount, WA 98267. Plan ahead - Federal Express does not deliver to our facility; use US Postal Service or UPS. Amendments to this solicitation will be posted to the NPS electronic commerce website (http://ideasec.nbs.gov).