Waco/Temple VA Grounds Maintenance Service

The Waco/Temple VA Grounds Maintenance Service solicitation, identified by number 36C25726Q0584, is a Service-Disabled Veteran-Owned Small Business Set Aside under NAICS code 561730, with performance required at the Central Texas Veterans Health Care Facility locations in Temple and Waco, Texas. The contract is structured as a base year with two optional one-year extensions, totaling up to three years of potential performance, and will be awarded on a Lowest Price Technically Acceptable basis. Offerors must demonstrate a minimum of five years of successful commercial grounds maintenance experience and submit a signed compliance statement confirming adherence to Texas Department of Agriculture regulations for all pesticide applications. Technical acceptability is evaluated on a pass/fail basis, and failure to meet any requirement, including the experience or compliance documentation, results in disqualification. The scope of work includes comprehensive grounds maintenance for both facilities, with specific, recurring tasks such as 43 annual trim/weed eat operations, 21 hard edging jobs, spot ant treatments, weed control in flower beds, annual aeration of approximately 29,880 square feet of grass, and four annual fertilization cycles. All work must comply with federal, state, and local regulations and strictly observe HIPAA guidelines to protect patient and provider information. Contractor personnel must undergo background investigations in accordance with VA Directive 0710, with non-sensitive roles classified as Tier 1/Low Risk, and must be issued Department of Veterans Affairs Personal Identification Verification cards upon approval. Subcontracting is restricted under VAAR 852.219-75, and the prime contractor must ensure all subcontractors and third parties adhere to the same personnel vetting and security protocols. The contract requires strict adherence to standardized invoicing procedures through the mandatory Tungsten Network portal in monthly, arrears-based submissions with detailed itemization of time periods, services performed, unit costs, extended amounts, invoice numbers, dates, PO numbers, and contract and obligation identifiers. All offers must be submitted electronically by the June 24, 2026 deadline to the Contract Specialist Taminie Woodrow and must include a fully completed SF 1449 form, signed copies of all amendments, the VAAR 852.219-75 subcontracting compliance certificate, and supporting documentation for the five-year experience requirement. Price proposals must be flat-rate and remain firm for 90 days after the due