Top

Water Technical Access Portal (WaterTAP)

Active

0000037301State & Local

Response Deadline01/15/2027, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The contract solicits proposals on behalf of the California State Water Resources Control Board (SWRCB) through the California Department of Technology to procure a cloud-based Software as a Service (SaaS) solution named the Water Technical Access Portal (WaterTAP). This enterprise-level data system is intended to replace legacy systems with a configurable, scalable platform designed to unify disparate data sources—including spreadsheets and databases—into a cohesive, accessible environment. The solution will support data and document submissions, workflow routing, compliance decision support, and provide a single system of record for drinking water reporting, thereby enhancing regulatory oversight, reporting completeness, and responsiveness to evolving environmental legislation in California. Key services include solution development, software licensing, maintenance, optional post-implementation support, and comprehensive organizational change management. The contract term is initially three years with options for extensions and requires deliverable-based fixed pricing. The scope covers design, implementation, integration of multiple foundational data systems, testing, training, and organizational change management conforming to extensive functional and non-functional requirements detailed in the solicitation exhibits. Vendors must propose qualified key staff meeting stringent mandatory and desirable experience criteria across multiple leadership and technical roles, with references and interview evaluations forming critical components of the selection process. Compliance with stringent IT security policies, confidentiality requirements, and applicable California-specific regulatory and administrative mandates is mandatory, as formalized in extensive solicitations documents including confidentiality and workers' compensation certifications. Evaluation follows a trade-off methodology weighted 70% on technical and qualification criteria—including narrative responses, demonstrations, bidder qualifications, references, and interviews—and 30% on cost, with detailed cost proposals submitted in a prescribed cost workbook format. Payment terms specify that invoices are subject to state approval, with a contract manager designated as the principal oversight contact. Deliverables undergo formal acceptance based on pre-defined expectations documents, and any substitution of key personnel requires prior state approval. The contract also incorporates multiple state preference programs and compliance certifications to encourage participation by diverse business enterprises. Overall, the WaterTAP contract represents a complex, large-scale IT modernization effort to provide California’s water regulation entities with an agile, integrated, and secure cloud-based platform to meet current and future data and compliance management needs.

General Info

Procure cloud-based WaterTAP SaaS for data integration, compliance, reporting, with fixed pricing and security requirements.

Agency

California State Water Resources ControlView Agency

NAICS

541519 - Other Computer Related ServicesView NAICS

Place of Performance

Sacramento, CA, USA

Set-Aside

NONE

Documents

(99)

Attachment 17: Key Staff Reference Form

PDF•3 pages•key-staff-reference-form

EXHIBIT J: WaterTAP Deliverable Expectation Document Dec 22, 2025

PDF•5 pages•deliverable-expectation-document

Attachment 13: Bidder Qualifications Form Instructions - WaterTAP

PDF•3 pages•instructions

RFP 25-020-280 A2 SWRCB Special Terms and Conditions

PDF•1 page•amendment

RFP 25-020-280 A2 Functional and Non-Functional Requirements

PDF•1 page•sow

Attachment 16.9 - WaterTAP Organizational Change Management Lead Qualifications Form

PDF•5 pages•qualification-form

EXHIBIT I: WaterTAP Work Order Authorization Form Agreement 25-020-280

PDF•3 pages•work-order-authorization

WaterTAP Solicitation 25-020-280 Summary of Changes

PDF•2 pages•amendment

RFP 25-020-280 A2 Key Staff Replacement Form

PDF•2 pages•key-staff-replacement-form

Attachment 18 - WaterTAP Phase 1 Narrative Response Requirements

PDF•5 pages•sow

RFP 25-020-280 A2 DVBE Declarations Attachment

PDF•1 page•dvbe-declarations

Exhibit E - WaterTAP Cost Workbook

XLSX•26 pages•cost-workbook

RFP 25-020-280 A2 Cost Workbook

PDF•1 page•cost-workbook

Attachment 8 Workers Compensation Certification

PDF•1 page•certification

RFP 25-020-280 A2 Template for Question Submittal and Request for Changes

PDF•2 pages•template-for-question-submittal

EXHIBIT F: SWRCB IT Security Policies Dec 22, 2025

PDF•30 pages•exhibit-it-security-policies

WaterTAP_Bidder_Conference_FINAL.pptx

PPTX

Attachment 20 - WaterTAP Demonstration Scenarios A2 12.22.25

PDF•23 pages•demonstration-scenarios

Attachment 6 - Response to Administrative Requirements Form A2

PDF•3 pages•administrative-requirements-form

Attachment 14 - WaterTAP Bidder Qualifications Form

PDF•10 pages•bidder-qualifications-form

Attachment 3 - WaterTAP Follow-On Disclosure Form

PDF•2 pages•follow-on-disclosure-form

RFP 25-020-280 A2 Intent to Bid Form

PDF•2 pages•intent-to-bid-form

Attachment 16.4 Senior Software Solutions Architect Qualifications Form

PDF•8 pages•qualifications-form

Attachment 16.5 Senior Business Analyst Qualifications Form

PDF•5 pages•qualifications-form

EXHIBIT N: WaterTAP Glossary of Terms 11.20.25

PDF•19 pages•glossary

Attachment 16.7 Senior Test and Validation Lead Qualifications Form

PDF•3 pages•qualifications-form

RFP 25-020-280 A2 Water Technical Access Portal (WaterTAP)

PDF•109 pages•rfp

RFP 25-020-280 A2 Cover Letter Form

PDF•2 pages•cover-letter-form

Attachment 16.10 GIS Solution Expert Qualifications Form

PDF•3 pages•qualifications-form

EXHIBIT K: Deliverable Acceptance Document RFP 25-020-280 A2

PDF•2 pages•deliverable-acceptance-document

WaterTAP Statement of Work (SOW) A2 12.22.25

PDF•187 pages•sow

EXHIBIT B: WaterTAP Budget Detail and Payment Provisions Dec 22, 2025

PDF•5 pages•contract-document

Attachment 16.6 - Training Lead Qualifications Form

PDF•4 pages•qualifications-form

RFP 25-020-280 A2 Confidentiality Statement Form

PDF•2 pages•confidentiality-statement

Attachment 20 - WaterTAP Demonstration Scenarios 11.20.25

PDF•23 pages•demonstration-scenarios

EXHIBIT D: WaterTAP Deliverables and Milestones Table

PDF•9 pages•deliverables-and-milestones-table

Attachment 16.3 Senior Data Architect Qualifications Form

PDF•4 pages•qualifications-form

Attachment 17 - Key Staff Reference Form

PDF•3 pages•key-staff-reference-form

Attachment 16 - Key Staff Qualifications Form Instructions

PDF•3 pages•instructions

RFP 25-020-280 Water Technical Access Portal (WaterTAP)

PDF•109 pages•rfp

Exhibit C - WaterTAP Functional and Non-Functional Requirements

XLSX•4 pages•sow

RFP 25-020-280 SWRCB Special Terms and Conditions

PDF•1 page•special-terms-and-conditions

SWRCB WaterTAP Project List of Documents Addendum 2 12.22.25

DOCX•2 pages•other

EXHIBIT B: WaterTAP Budget Detail and Payment Provisions 11.20.25

PDF•5 pages•contract-document

RFP 25-020-280 A2 TACPA Preference Request Forms

PDF•1 page•attachment

EXHIBIT H: WaterTAP Data Connections Summary

PDF•6 pages•exhibit-data-connections

Attachment 16.8 - Technical Lead Qualifications Form

PDF•4 pages•qualifications-form

RFP 25-020-280 Confidentiality Statement Form (Post Award)

PDF•2 pages•confidentiality-statement

WaterTAP Question and Answer Set 1 Solicitation No. 25-020-280 December 22, 2025

XLSX•1 page•q-and-a

Bidder Declaration GSPD 05-105 for RFP 25-020-280

PDF•1 page•bidder-declaration

Attachment 3: WaterTAP Follow-On Disclosure Form

PDF•2 pages•follow-on-disclosure-form

Attachment 6 - Response to Administrative Requirements Form

PDF•3 pages•administrative-requirements-form

Attachment 16.2 Project Manager Qualifications Form

PDF•4 pages•qualification-form

RFP 25-020-280 A2 Bidding Preferences and Incentives

PDF•2 pages•bidding-preferences

Attachment 16.7 Senior Test and Validation Lead Qualifications Form

PDF•3 pages•qualifications-form

Attachment 19 - WaterTAP Phase 2 Narrative Response Requirements

PDF•3 pages•narrative-response-requirements

Attachment 16.6 - Training Lead Qualifications Form

PDF•4 pages•qualifications-form

RFP 25-020-280 A2 Bidder Declaration GSPD 05-105

PDF•1 page•bidder-declaration

Attachment 18 - WaterTAP Phase 1 Narrative Response Requirements

PDF•5 pages•sow

EXHIBIT J: WaterTAP Deliverable Expectation Document 11.20.25

PDF•5 pages•deliverable-expectation-document

WaterTAP Virtual Bidders' Conference Correction Notice 12.1.25

DOCX•1 page•special-notice

Attachment 16.3 Senior Data Architect Qualifications Form

PDF•4 pages•qualifications-form

SWRCB WaterTAP Solicitation #25-020-280 Document List 11/20/2025

DOCX•2 pages•rfp

RFP 25-020-280 TACPA Preference Request Forms

PDF•1 page•special-notice

Attachment 15: Bidder Reference Form for WaterTAP

PDF•4 pages•bidder-reference-form

Attachment 16.4 Senior Software Solutions Architect Qualifications Form

PDF•8 pages•qualifications-form

EXHIBIT D: WaterTAP Deliverables and Milestones Table

PDF•9 pages•deliverables-and-milestones-table

RFP 25-020-280 A2 Confidentiality Statement Form (Post Award)

PDF•2 pages•confidentiality-statement

RFP 25-020-280 Template for Question Submittal and Request for Changes

PDF•2 pages•template-for-question-submittal

EXHIBIT H: WaterTAP Data Connections Summary

PDF•6 pages•exhibit

RFP 25-020-280 A2 Commercially Useful Function Certification

PDF•2 pages•certification

RFP 25-020-280 Bidding Preferences and Incentives Attachment

PDF•2 pages•bidding-preferences

RFP 25-020-280 Intent to Bid Form

PDF•2 pages•intent-to-bid-form

RFP 25-020-280 Cost Workbook Exhibit E

PDF•1 page•cost-workbook

EXHIBIT I: WaterTAP Work Order Authorization Form 11.20.25

PDF•3 pages•work-order-authorization

Attachment 16.8 - Technical Lead Qualifications Form

PDF•4 pages•qualifications-form

EXHIBIT N: WaterTAP Glossary of Terms

PDF•19 pages•glossary

RFP 25-020-280 Exhibit C Functional and Non-Functional Requirements

PDF•1 page•sow

WaterTAP_RFP_Addendum_1_11.23.25.zip

ZIP

EXHIBIT F: SWRCB IT Security Policies November 20, 2025

PDF•30 pages•exhibit-it-security-policies

Attachment 19 - WaterTAP Phase 2 Narrative Response Requirements

PDF•3 pages•narrative-response-requirements

Attachment 8 - Workers' Compensation Certification

PDF•1 page•certification

EXHIBIT K: Deliverable Acceptance Document for RFP 25-020-280

PDF•2 pages•deliverable-acceptance-document

RFP 25-020-280 DVBE Declarations Attachment

PDF•1 page•dvbe-declarations

Attachment 16 - Key Staff Qualifications Form Instructions

PDF•3 pages•instructions

Attachment 16.9 - Organizational Change Management Lead Qualifications Form

PDF•5 pages•qualifications-form

Attachment 16.1 Engagement Director Qualifications Form

PDF•4 pages•qualification-form

Attachment 16.2 - WaterTAP Project Manager Qualifications Form

PDF•4 pages•qualifications-form

WaterTAP Statement of Work (SOW) 11.20.25

PDF•187 pages•sow

RFP 25-020-280 Cover Letter Form

PDF•2 pages•cover-letter-form

Attachment 15: Bidder Reference Form for WaterTAP Solicitation

PDF•3 pages•bidder-reference-form

RFP 25-020-280 Key Staff Replacement Form

PDF•2 pages•key-staff-replacement-form

RFP 25-020-280 Confidentiality Statement Form

PDF•2 pages•confidentiality-statement

Attachment 14 - WaterTAP Bidder Qualifications Form

PDF•9 pages•bidder-qualifications-form

Attachment 16.1 - Engagement Director Qualifications Form

PDF•4 pages•qualification-form

Attachment 13: Bidder Qualifications Form Instructions

PDF•3 pages•instructions

RFP 25-020-280 CUF Certification Attachment

PDF•2 pages•cuf-certification

Attachment 16.10 GIS Solution Expert Qualifications Form

PDF•3 pages•qualifications-form

Attachment 16.5 Senior Business Analyst Qualifications Form

PDF•5 pages•qualifications-form

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseSolicitation

PostedNov 20

Solicitation

Response DeadlineJan 15

Submission deadline

Response Deadline

01/15/2027, 12:00:00 AM UTCin 5 months

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

AgencyCalifornia State Water Resources Control

Contacts1 person available

OfficeN/A

Organization / Agency

California State Water Resources Control

View Agency Profile

Office AddressN/A

Contacts

Nichole Gutierrez

contact@example.gov

Full Description

On behalf of the California State Water Resources Control Board (SWRCB), the California Department of Technology seeks proposals from qualified bidders to provide a cloud-based SaaS solution for the Water Technical Access Portal (WaterTAP). These services will include development, design, and implementation of the WaterTAP solution, software licensing and maintenance, and optional post-implementation services.
The WaterTAP solution will replace legacy systems with a configurable, cloud-based Software as a Service (SaaS) solution that will be an enterprise-level data system which aims to minimize customization and:
¿ Address current and future information and business needs, ¿ Maintain an overarching architecture to connect existing foundational data systems, ¿ Integrate new data systems from disparate spreadsheets to databases currently used, into a single, cohesive system, ¿ Streamline information access for internal staff and external stakeholders, ¿ Supports data and document submissions, workflow routing, and compliance decision support
The WaterTAP cloud-based SaaS solution will enable SWRCB to be more agile in responding to new legislation and to support California's environmental requirements. It will also create a streamlined user experience, increase efficiency, and create a single system of record for all drinking water reporting. Finally, the WaterTAP cloud-based SaaS solution will also improve access to data for more robust and complete reporting.