Waynoka Lead Service Line Replacement

Division 00 10 00 — Solicitation Notice is hereby given that the City of Waynoka/Waynoka Utilities Authority , hereinafter called the “Owner,” will receive sealed bids at Waynoka City Hall, 1765 Cecil Street, Waynoka, Oklahoma 73860 , until 11:00 a.m. on November 19, 2026 , for: Water System Improvements Drinking Water State Revolving Fund Project No. P40-2007604-02 ItemPay Item DescriptionQtyUnit 1 Mobilization 1 LS 2 Traffic Control 1 LS 3 Erosion and Sediment Control 1 LS 4 1" Public Service Line – Long 228 EA 5 1" Public Service Line – Short 123 EA 6 1" Private Service Line Replacement 16,000 LF 7 1" Private Service Line Bore 3,250 LF 8 1" Private Service Line Appurtenances 351 EA 9 Additional 1" Public Service Line 600 LF 10 2" Public Service Line – Long 3 EA 11 2" Public Service Line – Short 2 EA 12 2" Private Service Line Replacement 400 LF 13 2" Private Service Line Bore 300 LF 14 2" Private Service Line Appurtenances 5 EA 15 Additional 2" Public Service Line 50 LF 16 Concrete Pavement and Driveway Repair 475 SY 17 Gravel Driveway Repair 500 SY 18 Sidewalk Repair 125 SY 19 Asphalt Pavement Repair 800 SY 20 Bermuda Grass Sod 5,500 SY 21 Temporary Water Service 1 EA 22 Customer Notification and Coordination 1 LS All bids received at the specified time shall be publicly opened and read aloud. All work and materials shall conform to the Plans and Specifications prepared by Cimarron Valley Engineering, LLC, and on file with the Owner. The Notice to Bidders, Form of Bid, Form of Contract, Plans and Specifications, Forms of Bid Bond, Performance and Statutory Payment Bond, and other Contract Documents may be examined and obtained at www.civcastusa.com . Digital copies are available at no charge. Bidders must register as plan holders to receive addenda and notifications. The Owner and Engineer are not responsible for documents obtained from other sources. Printed copies may be purchased through the website for an additional fee. Each original bid shall include a certified or cashier’s check on a solvent Oklahoma bank, or a Bidder’s Bond, equal to five percent (5%) of the total bid , guaranteeing that the bidder will enter into a written contract, furnish the required work and materials, and provide the required bonds within ten (10) days after bid acceptance . If the successful bidder fails to execute the contract and required bonds within that time, the Owner will retain the deposit as liquidated damages. Unsuccessful bidders’ deposits will be returned upon execution of the Contract and required bonds. Each bid shall include DW-412 Non-Collusion Affidavit and DW-413 Business Relationships Affidavit in accordance with ODEQ requirements. Performance, Maintenance, and Statutory Payment Bonds, each in the amount of 100% of the contract price , shall be furnished by a Corporate Surety licensed in Oklahoma and approved by the Owner and Engineer. The Maintenance Bond shall guarantee repair of damage caused by improper materials or workmanship for two (2) years after acceptance by the Owner . This project will be financed by a loan from the Oklahoma Water Resources Board (OWRB) through the Oklahoma Department of Environmental Quality (ODEQ) Drinking Water State Revolving Fund (DWSRF), designated DWSRF Project No. P40-2007604-02 . The Contractor shall furnish, install, and maintain a project identification sign meeting ODEQ and OWRB DWSRF requirements. The sign shall be 4' × 6' , professionally painted, and constructed according to standard details showing the project name, owner, loan amount, engineer, contractor, and funding acknowledgment. It shall remain in place and in good condition throughout construction. FEDERAL AND STATE REQUIREMENTS A. Equal Opportunity in Employment All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, or physical handicap. Bidders shall comply with the President’s Executive Order No. 11246, as amended. Requirements for bidders and contractors under this order are explained in the specifications. B. Small, Minority, and Women’s Business Requirements Each bidder shall fully comply with ODEQ Small, Minority, Women’s Businesses Requirements, including affirmative steps to contract with these businesses during contract performance. Submission of a properly signed bid commits the bidder to these affirmative steps and all related bid conditions. Requirements are contained in DEQ Guidance and Procedures, DW-6100 . C. Anti-Kickback Act and Contract Work Hours Standards Act All bidders shall comply with the Anti-Kickback Act and the Contract Work Hours Standards Act. D. Davis-Bacon Act Davis-Bacon Act wage requirements apply. All laborers and mechanics employed by contractors and subcontractors on projects funded or assisted, in whole or in part, by the Federal Government shall receive wages no less than those prevailing for similar projects in the locality, as determined by the Secretary of Labor under subchapter IV of Chapter 31 of Title 40, United States Code. The Department of Labor provides compliance information, prevailing wage rates, and reporting instructions. See SAM.gov . E. American Iron and Steel (AIS) American Iron and Steel requirements apply pursuant to Section 1452(a)(4) of the Safe Drinking Water Act. All iron and steel products used in the construction, alteration, maintenance, or repair of the public water system shall be produced in the United States. F. Build America, Buy America (BABA) Act This project is subject to BABA requirements. Funds made available through a Federal financial assistance program for infrastructure, including each deficient program, may not be obligated for a project unless all iron, steel, manufactured products, and construction materials used in the project are produced in the United States. BABA does not supersede AIS; both requirements apply in conjunction. G. System for Award Management (SAM) SAM registration is required for all DWSRF program applicants and awardees, including entities, prime contractors, subcontractors, and vendors, to receive DWSRF contracts. SAM replaces Central Contractor Registration, Federal Agency Registration, Online Representations and Certifications Application, and Excluded Parties List System. Applicants and awardees shall complete a one-time, free registration providing information relevant to procurement and financial transactions at SAM.gov . A Unique Entity Identification (UEI) number is required for SAM registration. The UEI is a 12-character alphanumeric identifier required for entities registering to do business with the government through contracts, grants, or assistance awards. SAM.gov issues UEIs, which appear in the Entity Information section of the entity’s record. BID CONSIDERATION AND AWARD The Owner will consider bids at a regular or special meeting following the November 19, 2026 , bid opening. The meeting may occur before the regularly scheduled December 16, 2026 , meeting, at a date and time established by the Owner and publicly noticed in accordance with applicable law. Meetings will be held at Waynoka City Hall unless otherwise designated in the public meeting notice. All bids shall remain on file for at least forty-eight (48) hours after bid opening before a contract is awarded and entered into. Bids received more than ninety-six (96) hours before the scheduled opening will be returned unopened. A mandatory Pre-Bid Conference will be held at 11:00 a.m. on November 10, 2026 , at Waynoka City Hall, 1765 Cecil Street, Waynoka, Oklahoma 73860 . The contract will be awarded to the lowest responsive, responsible bidder. The Owner reserves the right to waive informalities and reject any or all bids in accordance with the Oklahoma Competitive Bidding Act. Conditional bids will not be accepted. Unbalanced or unreasonable unit prices will be grounds for rejection.