Window Replacement Services for West Columbus High School - RFP Solicitation

Columbus County Schools is seeking proposals from qualified North Carolina contractors to perform a Phase 1 window replacement at West Columbus High School, with project funding potentially coming from local funds, grants, or donations. The scope involves removing existing exterior windows and frames and installing new aluminum storefront-type insulated glass windows, ensuring compliance with North Carolina building codes and standards. The project is scheduled for completion by September 30, 2025, with key milestones including proposal submission by August 4, 2025, and issuance of a notice to proceed shortly thereafter. The procurement emphasizes selecting the lowest responsible bidder who demonstrates relevant experience, qualifications, and the ability to meet the project timeline, with evaluation criteria weighted heavily toward bid amount, contractor experience, project approach, schedule, and MWBE participation. The contract will be governed by the AIA Document A141 – 2014, as amended, and includes requirements for bid bonds (5%), performance and payment bonds (100%), and comprehensive insurance coverage, including general liability, auto liability, and builder’s risk insurance. Contractors must certify compliance with federal and state laws, including E-Verify, civil rights, and anti-discrimination statutes. Proposal submissions must include detailed business information, licensing, certifications, and references, with a maximum of 17 pages excluding attachments. The process involves a points-based evaluation by a selection committee, with the potential for negotiations before contract award. The project’s performance and inspection will occur primarily at the school site, overseen by Columbus County Schools, with final acceptance contingent upon successful inspection and commissioning. All responses are to be submitted by the specified deadline via email or hard copy, with T. Ward serving as the primary contact for questions and submissions.