This Sources Sought opportunity from Department Of Defense was posted on May 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Wing Conference Room Audio/Visual Classified Modernization
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The U.S. Air Force is conducting market research to identify capable vendors for the modernization of the Wing Conference Room audiovisual system at Will Rogers Air National Guard Base in Oklahoma City, Oklahoma. This initiative is centered on developing a secure, fully integrated A/V solution that enables instantaneous, seamless transitions between classified (RED) and unclassified (BLACK) operational modes without manual cable reconfiguration. The system must enforce strict physical and logical separation of data streams in compliance with AFSSI 4212 and DISA Security Technical Implementation Guides, ensuring verifiable disconnection of unclassified components during classified sessions. Automated visual indicators must clearly display the current operating mode, and the solution must maintain 1-to-1 mapping of physical assets to the user interface while maximizing system uptime. The Government will leverage existing equipment and seek only essential hardware or software upgrades, with performance required over a base year plus two option years at the base location. Vendors responding to this Sources Sought Synopsis must submit a concise five-page Capability Statement that includes company profile details such as CAGE code, Unique Entity ID, and point of contact; clear representation of business size and socioeconomic status; a technical narrative demonstrating expertise in RED/BLACK separation, DISA STIG compliance, and centralized control integration; up to three relevant past performance examples, preferably from Department of Defense or other secure environments; and a listing of applicable Government-wide Acquisition Contracts or GSA Schedules. All on-site personnel must hold at least a SECRET security clearance and possess a REAL ID for base access, and responders are expected to provide feedback on the feasibility and clarity of the stated objectives. Submissions are due by May 20, 2026, via email to the Contracting Officer with a specified subject line format. This notice is strictly for market research purposes under FAR Part 10, with no obligation to award a contract or reimburse preparation costs; responses will inform future acquisition planning and potential solicitation development. Remote support must be available within 30 minutes, with on-site remediation required within 24 hours under a proposed service level agreement.
General Info
Agency
NAICS
Place of Performance
Oklahoma City, OK, 73179, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
SOURCES SOUGHT SYNOPSIS
Notice Type: Sources Sought / Request for Information (RFI)
Title: Wing Conference Room Audio/Visual (A/V) Modernization
Location: Will Rogers Air National Guard Base (WRANGB), Oklahoma
Potential NAICS Code(s): i.e., 541512 - Computer Systems Design Services or 334310 - Audio and Video Equipment Manufacturing
1.0 INTRODUCTION AND DISCLAIMER
This is a Sources Sought Synopsis conducted for market research purposes in accordance with Federal Acquisition Regulation (FAR) Part 10. This is NOT a solicitation for proposals, proposal abstracts, or quotations.
The purpose of this notice is to identify potential sources and solutions to include small businesses, capable of providing a comprehensive A/V modernization solution for the Wing Conference Room (WCR) at Will Rogers Air National Guard Base for logical and physical switching between secure and unsecure systems to include respective Video Teleconferencing (VTC) systems. The Government will not reimburse any costs associated with the preparation or submission of information in response to this notice.
2.0 BACKGROUND & STATEMENT OF OBJECTIVES (SOO)
The Government is seeking a fully integrated, functional, and secure A/V solution that can instantly transition between Classified (RED) and Unclassified (BLACK) VTC and briefing modes.
Potential vendors must be capable of meeting the following Statement of Objectives:
I. Scope: Provide a solution that primarily utilizes existing Government Furnished Equipment (GFE), identifying and proposing any "minimum essential hardware/software upgrades" required.
II. Period and Place of Performance: Base Year plus two (2) Option Years at WRANGB, Oklahoma City, OK.
III. Performance Objectives:
Master Control & Seamless Transition: Centralized master controller allowing seamless transition between "Classified Mode" and "Unclassified Mode" without manual cable swapping for all devices to include VTC systems, all peripherals, and workstations contained in the WCR.
Secure State Transitions (Red/Black Separation): Maintain strict physical/logical separation of data streams per AFSSI 4212 and DISA STIGs. Verifiable disconnection of unclassified components during classified sessions, and vice versa.
Visual Situational Awareness: Automated, unambiguous visual indicators (e.g., signs, GUI banners) displaying the current operating mode (SECRET or UNCLASSIFIED).
System Functionality: Restore all displays, ensure 1-to-1 mapping of physical assets to the UI, and maximize equipment uptime.
Service Level Agreement: Must have ability to provide remote support within 30 minutes and on-site support within 24 hours.
IV. Operating Constraints:
Clearance: On-site personnel will require a minimum SECRET security clearance for classified network integration and Real ID to access WRANGB.
Compliance: All new hardware will be in compliance with DISA STIGs
3.0 REQUESTED INFORMATION (CAPABILITY STATEMENT)
Interested parties are requested to submit a Capability Statement demonstrating their ability to meet the objectives outlined above. Responses should be concise (no more than 5 pages) and include the following:
Required Information Description
Company Profile- Company Name, Address, CAGE Code, Unique Entity ID (UEI), and Point of Contact (Name, Phone, Email).
Business Size/Status- Specify business size and socio-economic status under the designated NAICS code (e.g., Large, Small, 8(a), SDVOSB, WOSB, HUBZone).
Technical Capability- A brief narrative demonstrating the vendor's technical approach and capability to achieve the SOO, particularly regarding RED/BLACK separation, DISA STIG compliance, and master control integration.
Past Performance- Examples of up to three (3) similar projects completed within the last five years, ideally within DoD/secure environments.
Contract Vehicles- List of any applicable Government-wide Acquisition Contracts (GWACs) or GSA Schedules the company currently holds.
Feedback on SOO- Any feedback, questions, or recommendations regarding the clarity or feasibility of the stated objectives.
4.0 SUBMISSION INSTRUCTIONS
All responses must be submitted via email to the Contracting Office points of contact listed below:
Contracting Officer: Ryan Moehle, Maj ryan.moehle@us.af.mil 405-686-5442
In email messages please use the subject line: "Sources Sought Response - WRANGB A/V Modernization - [Your Company Name]".
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