The New York State Department of Transportation is assisting Hardesty & Hanover, LLC, in the selection and retention of a Subcontractor, to provide Work Zone Traffic Control and Access Equipment ETC for Consultant and State Inspection Teams throughout NYSDOT’s Region 11, under Contract No. D041207 PIN: XB25.KR
The selected Subcontractor shall be solely responsible to provide all labor, operators, materials, machinery, tools, and equipment related to Work Zone Traffic Control & Access Equipment ETC for the 2025-2026 Biennial and Interim Inspection of the Bridges in NYSDOT Region 11, Kings & Richmond Counties in the State of New York.
The required work zone traffic control will assist Hardesty & Hanover, LLC, PK Engineering, PC and New York State Department of Transportation (NYSDOT) personnel, or their authorized designee, with the inspection of said bridges. All work, equipment and procedures shall meet as a minimum, the requirements of the New York State Department of Transportation (NYSDOT) Standard Specifications, MUTCD, regulations, directives, guidelines, policies, procedures, manuals and all applicable laws.
Required Experience: As the safety of human lives is at risk, the Subcontractor (and their personnel) shall be thoroughly knowledgeable, trained, and have a minimum of five (5) years of documentable experience in the safe operation and performance of traffic control and any/all types of equipment that shall be used on the project. Additionally, flag persons must have at least six (6) months of documentable experience. All Subcontractors’ personnel assigned to this work shall have the necessary certifications to perform said work and must be able to communicate in a clear and effective manner. All equipment must meet NYSDOT requirements, regulations, directives, guidelines, policies, procedures, manuals and all applicable laws.
Interested parties may receive a BID package from: Milagros Rodriguez, at the 1501 Broadway, New York, NY 10036, by emailing at
contact@example.gov, which explains in more detail the nature of the work, requirements and conditions needed to successfully complete this assignment.
The project duration is from the beginning of the Contract (anticipated in May 2025) until May 31, 2027. It should be noted that the majority of the work will be performed from May through December of 2025/2026 with minimal or uncertain amount of work anticipated during wintertime. The number of workdays required per crew to provide Work Zone Traffic Control per week will vary from zero to five (0 to 5) days. As many as three (3) separate work crews with all necessary equipment and materials may be required to work simultaneously at any time during the Contract. Also, full and partial day and nighttime closures will be required to complete the work. One contract will be awarded for both day and night work.
Should the selected low bidder be unavailable or non-responsive for an assignment within the work area, Hardesty & Hanover, LLC and NYSDOT reserves the right to request and assign the required work to the next lowest bidder.
Hardesty & Hanover, LLC has a prime contract with the NYSDOT, Contract No. D041207. All applicable provisions of the prime contract apply to the subcontract. Hardesty & Hanover, LLC reserves the right to reject any and all bids, to waive any and all informalities, to invite for new bid proposals and to disregard all nonconforming, non-responsive or conditional bids.
Insurance: Insurance requirements are as follows and shall be in accordance with the specifications in the Bid Documents: Policies of Bodily Injury Liability and Property Damage Liability Insurance; Policies of Automobile and Truck Insurance; Workmen’s Compensation Insurance; All Subcontractor’s.
Permits – Hardesty & Hanover, LLC will procure all permits necessary to perform work, including, but not limited to entry and temporary lane closure permits.
Bid Documents: Interested firms may obtain a copy of the Bid Package including the Invitation to Bidders, Proposal Form with Bid Sheets, Contract Agreement, and Technical Specifications by contacting the Bid Document Contact listed below.
Contact: Milagros Rodriguez, Hardesty & Hanover, LLC, 1501 Broadway, New York, NY 10036, e-mail:
contact@example.gov.
Deadline: Proposals prepared in conformance with the Bid Documents shall be accepted until 12:00 PM noon (Local Time), May 5, 2025 in the office of Hardesty & Hanover, LLC, 1501 Broadway, New York, NY 10036.
Bid Letting: Proposals shall be mailed (return receipt requested), or otherwise delivered in a sealed envelope labeled Proposal for D041207 PIN: XB25.KR, Work Zone Traffic Control\Equipment Subcontract for Consultant and State Inspection Teams, and also labeled with the name of the bidder in accordance with the Invitation to Bidders Document. As noted previously, proposals must be received at the offices of Hardesty & Hanover, LLC, 1501 Broadway, New York, NY 10036 no later than 12:00 PM noon on May 5, 2025. Proposals received after the deadline will be returned to the bidder unopened.
The Bids will be opened as soon as possible after 12:00 PM on May 5, 2025 and read out loud in the office of Hardesty & Hanover, LLC, 1501 Broadway, New York, NY 10036 by a representative of Hardesty & Hanover, LLC.
A WebEx or Microsoft Teams video conference for bid opening will be scheduled for responding bidders. If you will not participate in the WebEx video conference for bid opening, you must decline in writing (email). Attendance of the WebEx by a representative from each of the prospective bidders is encouraged but not mandatory. A representative of NYSDOT may be present.
The Award of the Contract will be made within 30 calendar days after receipt of Bids, subject to final approval of NYSDOT. A tabulation of the Bids will be provided to all Bidders by mail.
Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Contract Management Bureau's Designated Contact: Milagros Rodriguez of Hardesty & Hanover. Until a contract is approved, contact with any other NYSDOT or Hardesty & Hanover, LLC associates or employees concerning this project should not be made unless otherwise directed by the Office of Contract Management. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0%
Due date:05/02/2025
Contract term: Two years
County(ies): Kings, Richmond
Location: Kings & Richmond Counties This is a subcontract opportunity issued by Hardesty & Hanover, LLC
