Work Zone Traffic Control and Access Equipment for Consultant Inspection Teams

The New York State Department of Transportation (NYSDOT), is assisting HNTB New York Engineering, Architecture, and Landscape Architects, P.C., f/k/a HNTB New York Engineering and Architecture P.C. (HNTB), in the selection and retention of a Subcontractor, to provide Work Zone Traffic Control for Consultant Inspection Teams and various Access Equipment throughout NYSDOT’s Region 11 (NYC), under Contract No. D041226. HNTB has a prime contract with the NYSDOT, Contract No. D041226. All applicable provisions of the prime contract apply to the subcontract. HNTB reserves the right to reject any and all bids, to waive any and all informalities, to invite for new bid proposals and to disregard all nonconforming, non-responsive or conditional bids. The project duration is from the beginning of the Contract, May 1, 2025, until May 1, 2030 (5 years). However, the bids will only be valid for the first 2.5 years of the contract. The WZTC and access equipment will be re-bid in early 2027. The selected Subcontractor will be required to provide all labor, materials, machinery, tools, and equipment for the Work Zone Traffic Control for the retaining wall inspection in NYSDOT Region 11 – Bronx, New York, Queens, Kings and Richmond Counties in the State of New York. The required traffic control will assist HNTB and New York State Department of Transportation (NYSDOT) personnel, or their authorized designee, with the inspection of said retaining walls. Work shall be performed as described and in accordance with the Manual of Uniform Traffic Control Devices. Required Experience: As the safety of human lives is at risk, the Subcontractor shall have had a minimum of five (5) years documented experience in the performance of traffic control. Additionally, all flag persons shall have had a minimum of six (6) months of documented experience in traffic control. All Subcontractors’ personnel assigned to this work shall have current flagger certification necessary to perform the work, must be able to communicate in a clear and effective manner and be familiar with the MUTCD manual. WZTC: The number of workdays required per crew to provide Work Zone Traffic Control per week will vary from zero to five (0 to 5) days. As many as two (2) separate work crews with all necessary equipment and materials may be required to work simultaneously at any time during the Contract. Also, full and partial day and nighttime closures will be required to complete the work.  One contract will be awarded for both day and night work. Insurance: Insurance requirements are flow down from the prime agreement and are listed in the Bid Documents. Subcontractors must supply statement if they have any insurance deviations or provide a Certificate of Insurance evidencing what insurance coverage(s) are carried. Permits: HNTB will procure all permits necessary to perform work, including, but not limited to: entry and temporary lane closure permits. Bid Documents: Interested firms may obtain a copy of the Bid Package including the Invitation to Bidders, Proposal Form with Bid Sheets, and Technical Specifications by contacting the Bid Document Contact listed below. Interested parties may receive a BID package from Mr. Seth Medwick, at the HNTB’s New York office, 350 Fifth Ave, 57th floor, New York, NY 10118, which explains in more detail the nature of the work, requirements and conditions needed to successfully complete this assignment. Contact: Mr. Seth Medwick, HNTB, 350 Fifth Ave, 57th Floor, NY, NY 10118, e-mail: contact@example.gov. Deadline: Proposals prepared in conformance with the Bid Documents shall be accepted until 5:00PM (COB) (Local Time), September 4, 2025 in the office of HNTB, 350 Fifth Ave, 57th Floor, NY, NY 10118. Bid Letting: Proposals shall be mailed (return receipt requested) or otherwise delivered in a sealed envelope labeled Proposal for Contract D041226, Work Zone Traffic Control Subcontract for Consultant Inspection Teams and labeled with the name of the bidder in accordance with the Invitation to Bidders Document. As noted previously, proposals must be received at the offices of HNTB, 350 Fifth Ave, 57th Floor, NY, NY 10118 no later than 5:00 PM on September 4, 2025. Proposals received after the deadline will be returned to the bidder unopened. The Bids will be opened at 12:00 PM on September 5, 2025, and read out loud in the offices of HNTB, 350 Fifth Ave, 57th Floor, NY, NY 10118, by Mr. Seth Medwick, e-mail: contact@example.gov. A MS Teams bid opening will be scheduled for responding bidders. If you will not be attending the MS Teams bid opening, you must decline in writing (email). A representative of NYSDOT may be present. Attendance of the MS Teams bid opening by a representative from each of the prospective bidders is encouraged but not mandatory. The Award of the Contract will be made within 30 calendar days after receipt of Bids, subject to final approval of NYSDOT. A tabulation of the Bids will be provided to all Bidders by mail. Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Contract Management Bureau (* Designated Contact: Salma Pasha ) Until a contract is approved by the State Comptroller, contact with any other NYSDOT employee, or the firm as listed above, concerning this project should not be made unless otherwise directed by the Contract Management Bureau. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Service-Disabled Veteran-Owned Set Aside: No Due date:09/04/2025 Contract term: 36 months County(ies): Bronx, Kings, New York, Queens, Richmond Location: NYSDOT Region 11 This is a subcontract opportunity issued by HNTB New York Engineering and Architecture, P.C.